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Annex VI : Trust Fund for the Montreal Protocol: Approved 2003, revised proposed 2004 and proposed 2005 budgets

Approved 2003, revised proposed 2004 and proposed 2005 budgets
                   
        w/m 2003 (US$) w/m 2004 (US$) w/m 2005 (US$)
10 PROJECT PERSONNEL COMPONENT            
  1100 Project personnel            
    1101 Executive Secretary (D-2) (shared with the Vienna Convention, VC) 6 105,000 6 105,000 6 105,000
    1102 Deputy Executive Secretary (D-1) 12 150,000 12 150,000 12 150,000
    1103 Senior Legal Officer (P-5) 12 120,000 12 120,000 12 120,000
    1104 Senior Scientific Affairs Officer (P-5) (shared with VC) 6 82,500 6 82,500 6 82,500
    1105 Administrative Officer (P-4) (paid by UNEP)   0   0   0
    1106 Database Manager (Information System & Technology - P3) 12 103,000 12 112,000 12 112,000
    1107 Programme Officer (Communication & Information - P3) (paid from VC) 6 0 12 0 12 0
    1108 Programme Officer (Monitoring and Compliance) - P3 6 60,000 12 112,000 12 112,000
  1199 Sub-total   620,500   681,500   681,500
  1200 Consultants            
    1201 Assistance in data-reporting, analysis and promotion of the implementation of the Protocol   50,000   50,000   50,000
  1299 Sub-total   50,000   50,000   50,000
  1300 Administrative Support            
    1301 Administrative Assistant (G-7) (shared with VC) 6 10,500 6 11,109 6 11,109
    1302 Personal Assistant (G-6) 12 20,000 12 21,160 12 21,160
    1303 Programme Assistant (G-6) (paid by VC)   0   0   0
    1304 Information Assistant (G-6) (shared with VC) 6 10,500 6 11,109 6 11,109
    1305 Programme Assistant (G-6) (shared with VC) 6 10,500 6 11,109 6 11,109
    1306 Documents Clerk (G-4) 12 10,000 12 10,580 12 10,580
    1307 Data Assistant (G-6) 12 20,200 12 21,372 12 21,370
    1308 Programme Assistant - Fund (G-6) (paid by UNEP)   0   0   0
    1309 Logistics Assistant (G-3) (paid by UNEP)   0   0   0
    1310 Bilingual Senior Secretary (G-6) (to be paid from VC)   0   0   0
    1320 Temporary Assistance   15,000   15,870   15,870
    1321 Open-ended Working Group Meetings   350,000   350,000   350,000
    1322 Preparatory and Parties’ Meetings (shared with VC every three years, applies to the Seventeenth Meeting of the Parties to the Montreal Protocol on Substances that Deplete the Ozone Layer and Seventh Conference of the Parties to the Vienna Convention for the Protection of the Ozone Layer in 2005)   430,000   460,000   320,000
    1323 Assessment Panel Meetings   75,000   75,000   75,000
    1324 Bureau Meetings   20,000   20,000   20,000
    1325 Implementation Committee Meetings   40,000   45,000   45,000
    1326 MP informal consultation meetings to promote ratification and compliance   12,000   5,000   5,000
    1329 Extraordinary Meeting of the Parties   0   211,000   0
  1399 Sub-total   1,023,700   1,268,309   917,307
  1600 Travel on Official Business            
    1601 Staff travel on official business   150,000   150,000   150,000
    1602 Conference Services staff travel on official business   15,000   15,000   15,000
  1699 Sub-total   165,000   165,000   165,000
1999 COMPONENT TOTAL   1,859,200   2,164,809   1,813,807
20 CONTRACTS              
  2300 Sub-Contracts            
    2301 Study of the Financial Mechanism of the Montreal Protocol1 0   500,000   0
  2399 Sub-total   0   500,000   0
2999 COMPONENT TOTAL   0   500,000   0
30 MEETING/PARTICIPATION COMPONENT            
  3300 Support for Participation            
    3301 Assessment Panel Meetings   400,000   520,000   400,000
    3302 Preparatory and Parties Meetings   350,000   350,000   350,000
    3303 Open-ended Working Group Meetings   300,000   300,000   300,000
    3304 Bureau Meetings   40,000   40,000   40,000
    3305 Implementation Committee Meetings   115,000   115,000   115,000
    3306 Consultations in an informal meeting (Dec.XII/10)   50,000   20,000   20,000
    3308 Extraordinary Meeting of the Parties   0   300,000   0
  3399 Sub-total   1,255,000   1,645,000   1,225,000
3999 COMPONENT TOTAL   1,255,000   1,645,000   1,225,000
40 EQUIPMENT AND PREMISES COMPONENT            
  4100 Expendable Equipment (items under $1,500)            
    4101 Miscellaneous expendables (shared with VC)   17,000   17,000   17,000
  4199 Sub-total   17,000   17,000   17,000
  4200 Non-Expendable Equipment            
    4201 Personal computers and accessories   10,000   0   5,000
    4202 Portable computers   4,500   0   0
    4203 Other office machines (server, fax, scanner, etc.)   5,000   5,000   5,000
    4204 Photocopiers   0   0   10,000
  4299 Sub-total   19,500   5,000   20,000
  4300 Premises            
    4301 Rental of office premises (shared with VC)   26,000   33,500   33,500
  4399 Sub-total   26,000   33,500   33,500
4999 COMPONENT TOTAL   62,500   55,500   70,500
50 MISCELLANEOUS COMPONENT            
  5100 Operation and Maintenance of Equipment            
    5101 Maintenance of equipment and others (shared with VC)   14,500   14,500   14,500
  5199 Sub-total   14,500   14,500   14,500
  5200 Reporting Costs            
    5201 Reporting   54,000   54,000   54,000
    5202 Reporting (assessment panels)   15,000   10,000   10,000
    5203 Reporting (protocol awareness)   10,000   5,000   5,000
  5299 Sub-total   79,000   69,000   69,000
  5300 Sundry            
    5301 Communications   45,000   35,000   35,000
    5302 Freight charges (documents)   60,000   75,000   60,000
    5303 Training   12,500   6,000   6,000
    5304 Others (International Ozone Day)   12,000   12,000   12,000
  5399 Sub-total   129,500   128,000   113,000
  5400 Hospitality            
    5401 Hospitality   12,000   12,000   10,000
  5499 Sub-total   12,000   12,000   10,000
5999 COMPONENT TOTAL   235,000   223,500   206,500
99 TOTAL DIRECT PROJECT COST   3,411,700   4,588,809   3,315,807
  Trust Fund support costs (13%)   443,520   596,544   431,054
  GRAND TOTAL (inclusive of Trust Fund support costs)   3,855,220   5,185,353   3,746,861
  Draw down from the Trust Fund balance 2   675,000   675,000   800,000
  Draw down from Secretariat’s unspent 2000 balance 3   250,869   0   0
  Draw down from Secretariat’s unspent 2001 balance 4   400,000   686,000   100,869
  Draw down from the Trust Fund’s interest income 5   250,000   250,000   250,000
  Additional draw down from the Trust Fund balance 6   0   1,295,002    
  Sub-total of Draw down   1,575,869   2,906,002   1,150,869
  Contribution from the Parties   2,279,351   2,279,351   2,595,992
                   
  1 In accordance with decision XIII/3 of the Thirteenth Meeting of the Parties, an evaluation and review of the financial mechanism of the Montreal Protocol
  is to be conducted in 2004. A provision of $500,000 has been made in this budget to cover the study.
  2 The draw-down of $675,000 per year for 2003 and 2004 from the Trust Fund’s unspent balance was based on decision XI/21, paragraphs 5 and 6 of the
  Eleventh Meeting of the Parties. Decision XV/52 calls for a draw-down in 2005 in the amount of $800,000.
  3 To cover the additional requirements arising from decisions of the Meetings of the Parties (proposed study on illegal trade – decision XII/10),
  as well as work related to the 2002 assessment reports being prepared by TEAP, SAP and EEAP, the Secretariat proposed at the Thirteenth
  Meeting of the Parties to use the Secretariat’s unspent balance from 2000 over 2 years (2002 and 2003).
  4 The additional draw-down of $686,000 for 2004 and $100,869 for 2005 from the Trust Fund was based on decision XIV/41, paragraph 6.
  5 Decision XIV/41, paragraph 7 calls for a further draw-down of $250,000 per year for 2003 and 2004 from the interest income accruing to the Trust Fund.
  Moreover, decision XV/52 requests that a draw-down of $250,000 to be applied in 2005 be made from the interest income.    
  6 Decision XV/52 calls for a an additional draw-down of $1,295,002 in 2004, which includes the $500,000 allocated for the external study of the financial
  mechanism, and the $596,000 for the expenditure of the extraordinary meeting of the Parties, in order that the contributions of the Parties in 2004
  can be maintained at the level set in 2003.            

 

Explanatory notes for the revised proposed 2004 and proposed 2005 budgets for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

 

Budget line Comment
Personnel component

1101-1104, 1106 and 1108

1105

Standard professional salary costs applicable to the Nairobi duty station for 2003 have been used for 2004 and 2005 budget proposals. Unspent commitments normally revert to the Montreal Protocol Trust Fund.

The post of the Administrative Officer continues to be paid from the 13 per cent programme support costs based on actual expenditures.

Consultants – 1201 Assistance in data reporting and analysis, as well as in the development of a fully interlinked, digital system at the secretariat will continue to be required. Funds under this line can be transferred to line 1100 to create short-term Professional posts if necessary.
Administrative support/personnel

1301 to 1307

Standard general service salary costs applicable to the Nairobi duty station for 2003 have been used for 2004 and 2005 budget proposals.
1308-1309 The posts of Programme Assistant (Fund) and Logistics Assistant continue to be paid from the 13 per cent programme support costs.
1320 The Secretariat continues to convert archives into electronic files for ease of retrieval and for posting on the web site. To assist the Secretariat in this, as well as in other work related to servicing the requirements of 184 Parties, particularly in the area of documents preparation, organization of participants’ attendance at meetings and other conference-related work, the Secretariat continues to require funding allocation for temporary support staff.
Administrative support/conference services

1321-1326

Necessary funds may be transferred from the conference servicing budget lines (1321-1326) should such services be required to be rendered either by individual consultancies or corporate contracts.

The current conference servicing costs have been based on the following assumptions:

(a) 1321: One meeting of the Open-ended Working Group to be held each year during 2004 and 2005, in Nairobi or another United Nations venue, using six languages;

(b) 1322: It is assumed that the Meeting of the Parties and its preparatory meeting will be held in Nairobi in 2004 and 2005, in six languages. The total conferencing costs in 2005 will be shared with the Vienna Convention Trust Fund as the seventh meeting of the Conference of the Parties to the Convention will be scheduled back-to-back with the Seventeenth Meeting of the Parties to the Montreal Protocol. Therefore, the amount allocated for the Seventeenth Meeting of the Parties in 2005 has been reduced as the Convention’s share in this Meeting has already been allocated in the Convention budget for 2005. When meetings are not held in Nairobi, the differential costs will be borne by the host Government;

(c) 1323: The budget allocation in 2004 and 2005 for the Technology and Economic Assessment Panel, the Scientific Assessment Panel and the Environmental Effects Assessment Panel will cover the costs of organizing their annual meetings, as well as communication and other sundry costs related to the work of panel members from developing countries and countries with economies in transition;

(d) 1324: Two Bureau meetings are scheduled for each of the years 2004 and 2005, in two languages;

(e) 1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2004 and 2005 with interpretation as required. An increase of $5,000 has been proposed to cover the cost of interpretation and documentation for one additional day’s meeting.

(f) 1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2004 and 2005 on the promotion of the ratification of and compliance with the Montreal Protocol and its Amendments.

(g) 1329: An extraordinary Meeting of the Parties will be held in March 2004. Budget provision has been made for a three-day meeting to be held back‑to‑back with the forty-second meeting of the Executive Committee, in Montreal.

Travel on official business – 1601 Staff travel is undertaken in the context of the activities of the Secretariat. Some missions will be undertaken in 2004 and 2005 to promote compliance with and the ratification of the Montreal Protocol Amendments, as well as to support the Compliance Assistance Programme of the United Nations Environment Programme.
Contracts component

Subcontracts - 2301

In accordance with decisions XIII/3 of the Thirteenth Meeting of the Parties and XV/47 of the Fifteenth Meeting of the Parties, which calls for an evaluation and review, by 2004, of the financial mechanism of the Montreal Protocol, a provision of $500,000 has been made in the 2004 Montreal Protocol budget.

Meetings/Participation component – 3300

3301

Participation of developing countries

The participation of representatives from Article 5 Parties in the various Protocol meetings is assumed at $5,000 per participating Party taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations per diem allowances.

In addition to the usual number of Article 5 members of assessment panels financed to attend the annual meetings, provision is made here for the participation of experts and members of the Methyl Bromide Technical Options Committee in their additional meeting in 2004 and in the extraordinary Meeting of the Parties to be held in March 2004. Provision has also been made for three meetings in 2004 of the Intergovernmental Panel on Climate Change and the Technology and Economic Assessment Panel as called for in decision XIV/10.

3302 and 3303 Participation costs are allocated for 70 participants attending the Meeting of the Parties and 60 attending the Open-ended Working Group meeting for 2004 and 2005.
3304 Participation costs are based on two Bureau meetings a year for four participants from developing countries or countries with economies in transition at each meeting.
3305 The participation costs for the two Implementation Committee meetings a year are based on eight members from developing countries and countries with economies in transition at each meeting and two country representatives invited by the Implementation Committee at each meeting. Provision has also been made for the travel of the Implementation Committee President or Vice‑President from an Article 5 country to attend three Executive Committee meetings a year.
3306 Funds have been allocated to finance the participation of four participants from developing countries and countries with economies in transition as part of informal consultations on non-compliance with the Montreal Protocol, assumed to be held in Nairobi.
3308 Provision has been on this budget line to finance the participation of participants from developing countries and countries with economies in transition at an extraordinary Meeting of the Parties to be held in March 2004.
Equipment and premises component

Expendable equipment 4101

The cost of miscellaneous expendables is being maintained at $17,000. Resource utilization will need to be monitored constantly in order to maintain the expenditure at this level.

Non-expendable equipment - 4200 A minimum provision in 2004 has been made to enable the Secretariat to replace equipment as and when required.
Premises (rent) - 4300 The allocation for rental of premises is being increased from 2004 due to additional space required for three new staff members.
Miscellaneous component

Operation and maintenance of equipment – 5101

The provision for maintenance of equipment is being maintained at the same level.

Reporting costs (including editing, translation, duplication, publication and printing) - 5201 and 5202 General reporting costs for the Secretariat are provided for in line 5201. Line 5202 is reserved for reporting of assessment panels. Provision for this line has been reduced to $10,000 per year for 2004 and 2005.
Sundry -

Communications - 5301

Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision in this line.
Freight and post - 5302 The budget provision is being maintained at the same level for 2004 and 2005. To cover the dispatch of information and working documents for the extraordinary Meeting of the Parties to be held in March 2004, the additional amount of $15,000 was added to this budget line.
Training - 5303 From 2004, a minimum provision for training will be maintained to cater to training schemes introduced by the United Nations as a result of the ongoing human resources reform programme.
Others (International Ozone Day) - 5304 The Ozone Secretariat will provide assistance to some countries during 2004 and 2005 to assist in the preparations for the celebration of the International Day for the Preservation of the Ozone Layer.
Hospitality - 5401 The hospitality line in 2004 is being maintained at the same level as 2003. In 2005, the hospitality costs will be shared with the Vienna Convention Trust Fund. Therefore, the amount allocated in 2005 has been reduced as the Convention share in the Meeting has already been allocated in the Convention budget. Hospitality arrangements will follow the usual procurement procedures of the United Nations