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Annex XII : Revised 1992 and 1993 budgets and proposed 1994 budget for the Secretariat of the Vienna Convention and its Montreal Protocol

10 PROJECT PERSONNEL COMPONENT REVISED 1992 REVISED 1993 PROPOSED 1994

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1100 Project personnel (Title & Grade) US $ US $ US $

1101 Secretary (shared) (D‑1) 54 000 56 000 58 000

1102 Deputy Secretary (Lawyer) (P‑4/5)(a) 48 000 96 000 98 000

1103 Programme Officer (Lawyer) (P‑3) 75 000 77 000 79 000

1104 Prog Officer (Chemist) (shared) (P‑3/4) 43 000 45 000 47 000

1105 Administrative Officer (shared) (P‑2/3) 30 000 32 000 34 000

1199 Sub‑total 250 000 306 000 316 000

1200 Consultants (b)

1201 Assistance in data reporting, analysis 90 000 100 000 110 000

and promotion of the Protocol

1299 Sub‑total 90 000 100 000 110 000

1300 Administrative support (Title & Grade)

Support staff costs

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1301 Administrative Assistant (shared) (G‑8) 7 000 7 500 8 000

1302 Senior Secretary (G‑6) 12 000 13 000 14 000

1304 Secretary (shared) (G‑6) 6 000 6 500 7 000

1305 Secretary (shared) (G‑6) 6 000 6 500 7 000

1306 Document Clerk (c) (G‑5) 0 6 000 6 500

1320 Temporary Assistance (d) 5 000 5 000 5 000

1301 ‑ 20 Support staff total 36 000 44 500 47 500

Conference servicing costs (CSC) (e)

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1321 CSC ‑ Open Ended WG Meetings 800 000 377 000 750 000

1322 CSC ‑ Prep Meeting for Parties 165 000 136 000 200 000

1323 CSC ‑ Meeting of the Parties 165 000 136 000 200 000

1324 CSC ‑ Meetings of the Assessment Panels 0 5 000 15 000

1325 CSC ‑ Meetings of the Bureau 68 000 74 000 75 000

1326 CSC ‑ Meetings of the Committees 30 000 33 000 33 000

1327 CSC ‑ Informal Consultation Meetings 15 000 20 000 20 000

1321 ‑ 27 Conference Servicing total 1 243 000 781 000 1 293 000

1399 Sub‑total 1 279 000 825 500 1 340 500

1600 Travel on official business (f)

1601 Travel & subsistence (Sec. Staff) 65 000 70 000 80 000

1602 Travel & subsistence (CS UNEP Staff) 25 000 30 000 35 000

1699 Sub‑total 90 000 100 000 115 000

1999 Component Total 1 709 000 1 331 500 1 881 500

30 MEETINGS COMPONENT

3300 Participation in meetings/conferences, etc. (g)

3301 DC Participants in TAP Meetings 100 000 240 000 130 000

3302 DC Participants in Parties Meetings 100 000 120 000 130 000

3303 DC Participants in Prep Meetings 100 000 120 000 130 000

3304 DC Participants in OEWG Meetings 200 000 240 000 260 000

3305 DC Participants in Bureau Meetings 30 000 36 000 39 000

3306 DC Participants in Committee Meetings 50 000 60 000 65 000

3399 Sub‑total 580 000 816 000 754 000

3999 Component Total 580 000 816 000 754 000

40 EQUIPMENT AND PREMISES COMPONENT

4100 Expendable equipment (h)

4101 Miscellaneous expendables 7 500 10 000 12 500

4199 Sub‑total 7 500 10 000 12 500

4200 Non‑expendable equipment (i)

4201 Personal computers (7) 16 000 0 0

4202 Photocopiers (2) (shared) 0 0 0

4203 Telefax and others (shared) 7 000 0 0

4204 Portable computers (1) 3 000 0 0

4299 Sub‑total 26 000 0 0

4300 Rental of office premises (j)

4301 Rental of office premises (shared) 15 000 15 000 15 000

4399 Sub‑total 15 000 15 000 15 000

4999 Component Total 48 500 25 000 27 500

50 MISCELLANEOUS COMPONENT

5100 Operation and maintenance of equipment (k)

5101 Maintenance of equipment 6 000 8 000 10 000

5102 Maintenance of premises 15 000 0 0

5199 Sub‑total 21 000 8 000 10 000

5200 Reporting costs (l)

5201 Reporting (general) 35 000 40 000 40 000

5202 Reporting (Tech. Assessmt. Panels) 45 000 0 75 000

5299 Sub‑total 80 000 40 000 115 000

5300 Sundry (m)

5301 Communications 15 000 30 000 30 000

5302 Freight charges (shipment of docs.) 60 000 30 000 50 000

5303 Others 5 000 5 000 5 000

5399 Sub‑total 80 000 65 000 85 000

5400 Hospitality (n)

5401 Hospitality 15 000 17 500 20 000

5499 Sub‑total 15 000 17 500 20 000

5999 Component Total 196 000 130 500 230 000

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99 TOTAL 2 533 500 2 303 000 2 893 000

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Contingency (o) 0 100 000 100 000

Programme support cost (13%) 329 355 299 390 376 090

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GRAND TOTAL 2 862 855 2 702 390 3 369 090

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Explanation of footnotes as justification for 1992, 1993 and 1994 Budgets

(a) The Deputy Secretary will join the Secretariat effective 2 July 1992. The budget has accordingly been adjusted to US$48,000 from US$96,000.

(b) There is a need for consultancy assistance to analyse the data received. Some non-Parties who are intending to ratify the Protocol have requested assistance to understand the Protocol and to collect their data regarding the ozone depleting substances in preparation for ratifying the Montreal Protocol. Provision is made for the consultancy months to cover these requirements. The amount is already provided for in the budgets for 1992 and 1993, approved by the Third Meeting of the Parties in June 1991.

(c) The Secretariat receives about 2,500 letters and sends out about 5,000 letters every year to Governments, universities, individuals, non-governmental organizations, and other UN offices. This is in addition to the correspondence handled by the Conference Services Unit of UNEP. This correspondence needs to be filed regularly in about 300 files. In addition, the Secretariat organizes and coordinates on average one meeting every month, i.e. 12 meetings a year. These require, preparation and dispatch of many documents in 6 UN languages to all concerned recipients. There have been continuous requests for documents by Governments, organizations and experts. This leads to a significant growth in the handling of documents, in volume and complexity. There is, therefore, a need for a documents clerk at level G-5 to maintain the files and records for reference and inventory purposes. He/She will also assist in the follow-up regarding reproduction and despatch of ozone documents. The clerk will be employed from 1 January 1993.

(d) $US 5,000 provided in view of the many meetings in 1992 and 1993. No budget has been allocated for this by the Third Meeting.

(e) The conference servicing costs are calculated as follows:

1992: The costs are kept at the same level as approved by the Third Meeting of the Parties, except that the costs for the Working Group Meetings have gone up from US$175,000 to US$400,000 for each meeting. The reason for this increase is that the provision in the approved budget estimate was for a meeting of three days each, whereas the actual meetings were of 8 days duration each. The increase in the number of days was necessitated by the many issues referred to the Working Group.

1993: There is a new provision of $5,000 (for servicing Assessment Panel meetings) not provided for in the budget estimates approved by the Third Meeting of the Parties for 1993. Such Panel meetings were not anticipated earlier.

1994: The Preparatory and Parties' Meetings will be convened back-to-back and will employ twenty-two non-local interpreters, twenty two non-local translators, twenty-four non-local typists, in addition to local support staff. The Meeting is assumed to be in Nairobi.

- The two Working Group Meetings in six languages and five days are assumed to be in Nairobi and will employ the same number of non-local personnel as for the Meeting of the Parties.

- The two Bureau Meetings, each in three languages, will be held in Nairobi for two days.

- The four Committee Meetings will be held in Nairobi in English.

- The two Informal Consultations will be held in Nairobi in English.

- The extent of documentation for meetings is assumed to be the same as in 1993.

(f) Provision is made for fifteen lots of travel by the Secretariat staff in 1993 and 1994. Five lots of travel per year of the UNEP Conference Services staff are provided to service various ozone meetings. The travel budget for 1993 is the same as approved by the Third Meeting of the Parties.

(g) Participation cost of developing countries is worked out as follows:

1992: $US 5,000 per participant has been used as the basis for travel and per diem allowances for participation in meetings lasting for one week. The only change from the budget approved by the Third Meeting of the Parties is the provision of $US 100,000 for participation in the meetings regarding Methyl Bromide and Halons, as decided by the Sixth Meeting of the Open-Ended Working Group. Earlier, it was not anticipated that there would be any Assessment panel meetings in 1992.

1993: The cost of participation (travel and subsistence) of one delegate is estimated at $US 6,000 per week. For the meeting of the Parties, the duration is assumed to be 1.5 weeks, including the duration of the Conference of the Parties to the Vienna Convention. The costs are shared between the Preparatory Meetings, the Conference of the Parties to Vienna Convention and the Meeting of the Parties to the Montreal Protocol. The only change from the budget approved by the Third Meeting of the Parties is the provision of $US 240,000 for participation of about 40 experts from developing countries in assessment panel meetings on Methyl Bromide, Halons and essential uses, as called for by the proposed adjustments and Amendment.

1994: The cost of participation of one expert in one meeting for one week is estimated at $US 6,500.

(h) An estimated cost of office expendables; the amounts are already provided for in the budget for 1992 and 1993, approved by the Third Meeting of the Parties.

(i) It is proposed to buy four more personal computers at a cost of

$US 6,000, a portable computer at a cost of $US 3,000, and a laser printer at a cost of $US 5,000 in 1992. This is to equip the Coordinator, Deputy Coordinator, the Administrative Officer and a Secretary with personal computers. This is already provided for in the approved budget for 1992 by the Third Meeting of the Parties.

(j) 4301 Rental of Premises:

- Due to the shortage of office space at UNEP Headquarters, the Secretariat was temporarily moved to rented accommodation, effective 4 November 1991. Hence, an additional budget line has been introduced.

- The Secretariat will move back to UNEP Headquarters as soon as the new blocks are completed, but rent will be charged as per UN norms. This has not been included in the budgets approved by the Third Meeting for 1992 and 1993.

(k) The estimates are based on existing UNEP maintenance contracts. This is already provided for in the budgets for 1992 and 1993, approved by the Third Meeting of the Parties.

(l) The reporting cost for 1992 includes printing and distribution of the Assessment Panel reports for which there is great demand. Hence an additional provision of $US 45,000 is made. The provision for 1993 is the same as approved by the Third Meeting of the Parties. The costs for 1993 and 1994 for general reporting are for reporting on the Ozone meetings. In addition, in 1994 provision is made for printing and distribution of reports of Assessment Panels on Methyl Bromide, Halons, essential uses, etc.

(m) For 1992 and 1993 the freight charges have been increased by $45,000 and $10,000 respectively over the earlier estimate approved by the Third Meeting of the Parties, based on actual experience. An estimate has been made for 1994.

(n) The 1992 and 1993 provision approved by the Third Meetings of the Parties has been reduced.

(o) The contingency allowance has been removed in 1992, and in 1993 and 1994 has been left at $100,000 as had been estimated in the past.