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Annex I : Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Approved revised budget for 2017 and approved budgets for 2018, 2019 and 2020
(United States dollars)

Budget line

Cost category

 

Approved revised 2017

Approved 2018

Approved 2019

Approved 2020

1000

Employee salaries, allowances and benefits

 

555 875

566 993

578 333

589 898

Operating costs

1300

Meeting costs

 

1322

Conference Services costs: preparatory meetings and meetings of the parties

 

252 000

-

-

252 000

1324

Conference Services costs: Bureau meetings

 

20 000

-

-

20 000

1327

Conference Services costs: Ozone Research Managers meeting

 

15 000

-

-

20 000

1328

Promotional activities for the protection of the ozone layer

 

10 000

10 000

10 000

10 000

5401

Hospitality

 

10 000

-

-

15 000

Subtotal, meeting costs

 

307 000

10 000

10 000

317 000

3300

Travel of Article 5 parties

 

3304

Travel of Article 5 parties: Bureau meetings

 

20 000

-

-

20 000

3307

Travel of Article 5 parties: Ozone Research Managers meeting

 

150 000

-

-

160 000

Subtotal, travel of Article 5 parties

 

170 000

-

-

180 000

1600

Staff travel on official business

 

30 000

30 000

30 000

30 000

Other operating costs: consumables and supplies

4100

Expendable equipment

 

8 000

8 000

8 000

8 000

4203

Other office equipment

 

5 000

5 000

5 000

5 000

4205

Equipment and peripherals for paperless conferences

 

5 000

5 000

5 000

5 000

4300

Rental of premises

 

17 500

17 500

17 500

17 500

5100

Operation and maintenance of equipment

 

7 500

7 500

7 500

7 500

5200

Reporting costs

 

7 500

7 500

7 500

7 500

5202

Reporting costs (Ozone Research Managers)

 

5 000

-

-

5 000

5300

Sundry

 

40 000

40 000

40 000

40 000

Subtotal, other operating costs: supplies and consumables

 

95 500

90 500

90 500

95 500

Total direct costs

 

1 158 375

697 493

708 833

1 212 398

 

Programme support costs (13 per cent)

 

150 589

90 674

92 148

157 612

Grand total

 

1 308 964

788 167

800 981

1 370 010

          Explanatory notes for the proposed revision to the approved budget for 2017 and the proposed budgets for 2018, 2019 and 2020 for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Cost category

Budget line

Comment

Employee salaries, allowances and benefits

1000

The 2017 costs include a decrease of $21,000, representing the cost of the abolished post of Research Assistant and an increase of $16,855 to align the costs to 2017 salary costs.

The salary costs for 2018, 2019 and 2020 are increased by 2 per cent to provide for inflation.

Operating expenses

 

This section includes meeting costs, travel of Article 5 participants and hospitality.

1300

Meeting costs

Necessary funds may be transferred from the conference servicing budget lines should such services be required to be rendered either by individual consultancies or under corporate contracts.

The current conference servicing costs are based on the following background and assumptions:

1322

The conferencing costs of the eleventh and twelfth meetings of the Conference of the Parties to the Vienna Convention are shared with the Twenty-Ninth and
Thirty-Second Meetings of the Parties to the Montreal Protocol since they will be held jointly in 2017 and 2020.

1324

Bureau meetings are scheduled in 2017 and 2020. The first meeting in the year is held back to back with the meeting of the Ozone Research Managers and the second is held back to back with the meeting of the Bureau of the Meeting of the Parties to the Montreal Protocol. The meetings have provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.

1327

The 2017 and 2020 budgets include conference services costs for the tenth and eleventh meetings of the Ozone Research Managers. Costs in 2017 were reduced owing to the provision of services by the World Meteorological Organization at a reduced rate. The 2020 budget is increased by $5,000 over the 2017 costs to cater for inflation.

1328

A minimum amount of $10,000 is proposed for each year to cover activities in connection with the celebration of the International Day for the Protection of the Ozone Layer.

5401

Hospitality costs cover the receptions at the meeting of the Ozone Research Managers and the joint Conference of the Parties and Montreal Protocol meetings. In 2017, the cost of the reception at the meeting of the Ozone Research Managers was reduced owing to favourable catering rates provided by the caterers at the World Meteorological Organization.

3300

Travel of Article 5 participants:

Considering that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the Meeting of the Parties to the Montreal Protocol, participation costs are borne by the Trust Fund for the Montreal Protocol.

The Secretariat confirms that no funds from the budget lines in this section have been used to cover the cost of travel of representatives of non-Article 5 parties.

3304

Participation costs are based on two Bureau meetings, in 2017 and 2020 respectively, for four participants from developing countries or countries with economies in transition, being held back to back with the meeting of the Ozone Research Managers and the meeting of the Conference of the Parties to the Vienna Convention.

3307

For the tenth meeting of the Ozone Research Managers in 2017, the budget of $175,000 catered for the participation of 35 experts at an average cost of $5,000, taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances. However, 53 participants were funded at an average cost of $2,500 (note, however, that the costs are being finalized at the time of preparing the present document).

Travel on official business

1600

The budgets include travel of Secretariat officers in connection with the organization of the meetings of the Ozone Research Managers and the meetings of the Conference of the Parties, in addition to travel related to the provision of support to network and capacity‑building meetings.

Other operating costs: consumables and supplies

 

The section includes expendable equipment, non-expendable equipment and rental of office premises, operation and maintenance of equipment, reporting costs, communication, freight and the costs of Ozone Day celebrations.

 

4100–4205 and 5101

The budgets for expendable equipment, office equipment, equipment for peripherals for paperless conferences and operation and maintenance of equipment have been maintained at the approved 2017 levels.

The Secretariat is maintaining its electronic data processing systems to make the documentation of the Protocol and the Convention available electronically to the parties. This requires periodic procurement of necessary peripherals and software licences and updating of existing computer servers.

A minimum provision has been made to enable the Secretariat to replace some equipment each year.

4300

The rental cost is shared with the Trust Fund for the Montreal Protocol. The budgets are maintained at the approved 2017 level. Nairobi rental rates are determined by the United Nations Controller. 

5200–5202

Reporting costs in 2017 and 2020 cater for the report of the meeting of the Ozone Research Managers, which is being reduced in 2017 and 2020 from $10,000 to $5,000, due to savings on printing and distribution since the document is distributed in electronic format.

Other general reporting costs that cover editing and translation of general documents, among other things, are maintained at the approved level of $7,500.

5300

Sundry includes communications, freight and Ozone Day celebration costs of $20,000, $15,000 and $5,000, respectively, and these are maintained at the approved 2017 level.