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Annex I : Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer: approved 2007 and 2008 budgets and indicative 2009 budget

        w/m 2007 (US$) w/m 2008 (US$) w/m 2009 (US$)
10 PROJECT PERSONNEL COMPONENT            
  1100 Project personnel            
    1101 Executive Secretary (D-2) (shared with the Vienna Convention, VC) 6 135,500 6 139,565 6 143,752
    1102 Deputy Executive Secretary (D-1) 12 241,000 12 248,230 12 255,677
    1103 Senior Legal Officer (P-5) 12 165,000 12 169,950 12 175,049
    1104 Senior Scientific Affairs Officer (P-5) (shared with VC) 6 87,500 6 90,125 6 92,829
    1105 Administrative Officer (P-4) (paid by UNEP)   0   0   0
    1106 Database Manager (Information System & Technology - P3) 12 122,000 12 125,660 12 127,294
    1107 Programme Officer (Communication & Information - P3) (paid from VC) 12 0 12 0 12 0
    1108 Programme Officer (Monitoring and Compliance) - P3 12 120,000 12 123,600 12 127,308
  1199 Sub-total   871,000   897,130   921,908
  1200 Consultants            
    1201 Assistance in data-reporting, analysis and promotion of the implementation of the Protocol   30,000   40,000   40,000
  1299 Sub-total   30,000   40,000   40,000
  1300 Administrative Support            
    1301 Administrative Assistant (G-7) (shared with VC) 6 18,000 6 18,900 6 19,845
    1302 Personal Assistant (G-6) 12 28,500 12 29,925 12 31,421
    1303 Programme Assistant (G-6) (paid by VC) 12 0 12 0 12 0
    1304 Information Assistant (G-6) (shared with VC) 6 14,500 6 15,225 6 15,986
    1305 Programme Assistant (G-6) (shared with VC) 6 13,000 6 13,650 6 14,333
    1306 Documents Clerk (G-4) 12 19,000 12 19,950 12 20,948
    1307 Data Assistant (G-6) 12 31,000 12 32,550 12 34,178
    1308 Programme Assistant - Fund (G-6) (paid by UNEP) 12 0 12 0 12 0
    1309 Logistics Assistant (G-3) (paid by UNEP) 12 0 12 0 12 0
    1310 Bilingual Senior Secretary (G-6) (paid from VC) 12 0 12 0 12 0
    1320 Temporary Assistance   18,000   18,900   18,900
    1321 Open-ended Working Group Meetings1   556,432   450,000   450,000
    1322 Preparatory and Parties Meetings (shared with VC every three years, applies to the twentieth Meeting of the Parties to the Montreal Protocol and Eighth Conference of the Parties to the Vienna Convention in 2008   500,000   350,000   500,000
    1323 Assessment Panel Meetings   100,000   100,000   100,000
    1324 Bureau Meeting   20,000   20,000   20,000
    1325 Implementation Committee Meetings2   90,000   111,200   111,200
    1326 MP informal consultation meetings   5,000   5,000   5,000
  1399 Sub-total   1,413,432   1,185,300   1,341,810
  1600 Travel on Official Business            
    1601 Staff travel on official business   210,000   210,000   210,000
    1602 Conference Services staff travel on official business   15,000   15,000   15,000
  1699 Sub-total   225,000   225,000   225,000
1999 COMPONENT TOTAL   2,539,432   2,347,430   2,528,718
30 MEETING/PARTICIPATION COMPONENT            
  3300 Support for Participation3            
    3301 Assessment Panel Meetings   500,000   500,000   500,000
    3302 Preparatory and Parties Meetings   350,000   400,000   350,000
    3303 Open-ended Working Group Meetings   344,000   300,000   300,000
    3304 Bureau Meeting   20,000   20,000   20,000
    3305 Implementation Committee Meetings   125,000   125,000   125,000
    3306 Consultations in an informal meeting   20,000   10,000   10,000
  3399 Sub-total   1,359,000   1,355,000   1,305,000
3999 COMPONENT TOTAL   1,359,000   1,355,000   1,305,000
40 EQUIPMENT AND PREMISES COMPONENT            
  4100 Expendable Equipment (items under $1,500)            
    4101 Miscellaneous expendables (shared with VC)   17,000   17,000   22,000
  4199 Sub-total   17,000   17,000   22,000
  4200 Non-Expendable Equipment            
    4201 Personal computers and accessories   5,000   5,000   10,000
    4202 Portable computers   2,273   0   5,000
    4203 Other office equipment (server, fax, scanner, furniture etc.)   8,000   5,000   10,000
    4204 Photocopiers   10,000   10,000   10,000
  4299 Sub-total   25,273   20,000   35,000
  4300 Premises            
    4301 Rental of office premises (shared with VC)   28,000   28,000   33,000
  4399 Sub-total   28,000   28,000   33,000
4999 COMPONENT TOTAL   70,273   65,000   90,000
50 MISCELLANEOUS COMPONENT            
  5100 Operation and Maintenance of Equipment            
    5101 Maintenance of equipment and others (shared with VC)   20,000   20,000   25,000
  5199 Sub-total   20,000   20,000   25,000
  5200 Reporting Costs            
    5201 Reporting3   50,000   50,000   55,000
    5202 Reporting (Assessment Panels)   15,000   15,000   15,000
    5203 Reporting (Protocol Awareness)   5,000   5,000   5,000
  5299 Sub-total   70,000   70,000   75,000
  5300 Sundry              
    5301 Communications   35,000   40,000   46,000
    5302 Freight charges   70,000   60,000   60,000
    5303 Training   6,500   6,500   10,500
    5304 Others (International Ozone Day & 20th anniversary of Montreal Protocol)3   10,000   10,000   10,000
  5399 Sub-total   121,500   116,500   126,500
  5400 Hospitality            
    5401 Hospitality3   15,000   15,000   20,000
  5499 Sub-total   15,000   15,000   20,000
5999 COMPONENT TOTAL   226,500   221,500   246,500
99 TOTAL DIRECT PROJECT COST   4,195,205   3,988,930   4,170,218
  Programme support costs (13%)   545,376   518,560   542,127
  GRAND TOTAL (inclusive of programme support costs) 4,740,581   4,507,490   4,712,345
  Operating cash reserve exclusive of PSC       0   111,390   174,784
  TOTAL BUDGET   4,740,581   4,618,880   4,887,129
  Draw down4     463,648   341,947   610,196
  Contribution from the Parties   4,276,933   4,276,933   4,276,933
1 The cost of the 2-day workshop on Future Challenges of the Montreal Protocol held back to back with the 27th Open-ended Working Group has been added to this line.

2 The Parties have decided to allocate $21,200 for one additional day’s Implementation Committee meeting in the year, back to back with the meeting of the Open-ended Working Group.

3 It is understood that in order to facilitate the celebration of the twentieth anniversary of the Montreal Protocol for 2007 only, lines 5200, 5304, 5401 and 3300 can be augmented with any unspent funds from any other budget line, and can also be augmented with participation funds that have accrued or may accrue due to travel cancellations by participants.

4 The draw-down in 2007 has been adjusted to maintain the agreed level of contributions by the Parties. Draw down levels in 2008 and 2009 have been set with a view toward maintaining the level of contributions constant through 2009.

                             

 

Explanatory notes for the approved 2007 and 2008 budgets and indicative 2009 budget of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

 

Budget line Comment
Personnel component

1101–1108

1105

Indicative professional salary costs applicable to the Nairobi duty station for 2008–2009 have been used for the 2008 and 2009 budget proposals. Unspent commitments normally revert to the Montreal Protocol Trust Fund.

An adjustment has been made in these budget lines to cover changes in the salaries and entitlements of staff in the professional and higher categories.

The post of Administrative Officer continues to be paid from the 13 per cent programme support costs based on actual expenditures. The Secretariat requested the approval of the Parties for the reclassification of this post to P‑5 level to reflect the increased responsibility and work levels since it was upgraded in 1998.

Consultants – 1201 Assistance in data reporting, updating of publications and translation of essential features of the Ozone Secretariat website, as well as in the development of a fully interlinked digital system at the Secretariat, will continue to be required. Funds under this line may be transferred to line 1100 to create or support short-term professional posts if necessary.
Administrative support/personnel

1301–1307

Standard general service salary costs applicable to the Nairobi duty station have been used for the 2008 and 2009 budget proposals. An adjustment has been made in these budget lines in 2007 to cover an increase in salaries, which took effect in November 2006.
1308 and 1309

1310

The posts of Programme Assistant (Fund) and Logistics Assistant continue to be paid from the 13 per cent programme support costs.

The post of bilingual secretary is funded from the Vienna Convention trust fund.

1320 The Secretariat still continues to require funding for general temporary assistance, particularly in the area of documents preparation for meetings, regular website development and maintenance, archiving and arrangements for participants’ attendance at meetings.
Administrative support/conference services – 1321–1326 Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required to be rendered either by individual consultancies or under corporate contracts.

The current conference servicing costs have been based on the following reasons and assumptions:

1321: The budget proposed is for one meeting of the Open-ended Working Group to be held each year in 2008 and 2009 in Nairobi or at another United Nations venue, in the six official United Nations languages.

1322: The budget for 2008 is lower than in 2007 as the cost of the Twentieth Meeting of the Parties to the Montreal Protocol in 2008 is shared with the eighth meeting of the Conference of the Parties to the Vienna Convention.

It is assumed that the Meeting of the Parties and its preparatory meeting will be held in Nairobi in 2008 and 2009, in the six official United Nations languages. When meetings are not held in Nairobi, the additional costs that that entails will be borne by the Government hosting the meetings.

1323: The budget allocation in 2008 and 2009 will cover the costs of organizing annual meetings of the assessment panels and the Technology and Economic Assessment Panel’s technical options committees, together with communication and other sundry costs related to the work of panel members from developing countries and countries with economies in transition.

1324: One Bureau meeting is scheduled for each of the years 2008 and 2009, with provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.

1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2008 and 2009 with interpretation and document translation as required, to be held back-to-back with the Open‑ended Working Group meetings and the meetings of the Parties in those years. The Parties have agreed to add one additional day’s meeting in the year, back to back with the meeting of the Open-ended Working Group.

1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2008 and 2009 to facilitate the work of assisting the Parties and also in promoting ratification of and compliance with the Montreal Protocol and its amendments.

Travel on official business – 1601-1602 Travel on official business for 2008 and 2009 is being maintained at the 2007 level.
Meetings/Participation component – 3300

3301

Participation of representatives of developing countries

The participation of representatives of Article 5 Parties in the various Protocol meetings is assumed at $5,000 per meeting per representative, taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.

The budget provision requested in 2008 and 2009 for members and experts of the assessment panels and the technical options committees attending assessment panel meetings is being maintained at 2007 levels.

3302

3303

In 2008, the total participation costs, based on some 80 participants attending the joint eighth meeting of the Conference of the Parties to the Vienna Convention and the Twentieth Meeting of the Parties to the Montreal Protocol, is borne fully by the Montreal Protocol Trust fund. In 2009, the budget allocation reverts back to 2007 levels.

Participation costs are based on some 60 participants attending the Open‑ended Working Group meetings in both 2008 and 2009.

3304 Participation costs are based on one Bureau meeting a year for four Bureau members from developing countries or countries with economies in transition at each meeting.
3305 The participation costs for the two Implementation Committee meetings per year are based on eight members from developing countries and countries with economies in transition at each meeting and one representative each from three or four countries invited by the Implementation Committee at each meeting. Provision has also been made for travel by the Implementation Committee President or Vice-President from an Article 5 Party to attend three Executive Committee meetings a year.
3306 Funds have been allocated to finance the participation of two participants from developing countries and countries with economies in transition as part of informal consultations in 2008 and 2009 on critical issues relating to the Montreal Protocol, which, it is expected, will be held in Nairobi.
Equipment and premises component

Expendable equipment – 4101

The cost of miscellaneous expendables is being increased minimally in 2009 to take into account inflation. Resource utilization is being monitored constantly in order to maintain low expenditure levels.

Non-expendable equipment – 4200 A minimal provision in 2008 and 2009 has been made to provide for increased server capacity and to enable the Secretariat to replace equipment as and when required.
Premises (rent) – 4300 The allocation for rental of premises in 2009 has a minimal increase to reflect inflation.
Miscellaneous component

Operation and maintenance of equipment – 5101

The provision for operation and maintenance of equipment is being increased minimally in 2009 to cover increased maintenance costs for constantly increasing server capacity and additional computing requirements for staff.

Reporting costs (including editing, translation, duplication, publication and printing) – 5201–5203 General reporting costs for the Secretariat are provided for under these lines. Line 5202 is reserved for reporting of assessment panels.

Sundry –

Communications – 5301

Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision under this line.

Freight and post – 5302 The additional dispatch of documentation in connection with the twentieth anniversary has been taken into consideration in the revision of the 2007 budget.
Training – 5303 The provision for training will be maintained to meet evolving training needs and to cater for training schemes introduced by the United Nations as a result of the ongoing human resources reform programme.
Others (International Ozone Day and twentieth anniversary of the Montreal Protocol) – 5304 In 2007, the amount requested was for celebration activities in connection with the twentieth anniversary celebration of the Montreal Protocol and the International Year of the Ozone Layer, as declared by the Parties in decision XVI/45.

The Ozone Secretariat will continue to provide assistance to certain countries during 2008 and 2009 to assist in their preparations for the celebration of the International Day for the Preservation of the Ozone Layer.

Hospitality – 5401 Hospitality arrangements follow the usual procurement procedures of the United Nations.

In 2008, the cost of the official hospitality reception is being shared between the Montreal Protocol and the Vienna Convention because of the joint Twentieth Meeting of the Parties and the eighth meeting of the Conference of the Parties. An additional amount of $5,000 for 2009 is being requested as the cost for that year will not be shared with the Vienna Convention.