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Annex II : Trust Fund for the Montreal Protocol: Approved 2000, revised 2001 and proposed 2002 budgets

        W/m 2000 (US$) w/m 2001 (US$) w/m 2002 (US$)
                   
10 PROJECT PERSONNEL COMPONENT            
  1100 Project personnel            
    1101 Executive Secretary (D-2) (shared with the Vienna Convention, VC) 6 102,270 6 104,726 6 107,868
    1102 Deputy Executive Secretary (D-1) 12 139,290 12 167,293 12 172,312
    1103 Senior Legal Officer (P-5) 12 103,030 12 144,142 12 148,466
    1104 Senior Scientific Affairs Officer (P-5) (shared with VC) 6 88,730 6 87,897 6 90,534
    1105 Administrative Officer (P-4) (paid by UNEP)   0   0   0
    1106 Programme Officer (Data Systems) (P-3)   0   51,210   105,520
  1199 Sub-total   433,320   555,268   624,700
  1200 Consultants            
    1201 Assistance in data-reporting, analysis and promotion of implementation of the Protocol   51,210   20,000   20,000
  1299 Sub-total   51,210   20,000   20,000
  1300 Administrative Support            
    1301 Administrative Assistant (G-7) 6 10,230 6 10,742 6 11,279
    1302 Personal Assistant (G-6) 12 17,230 12 18,092 12 18,996
    1303 Programme Assistant (G-6) (paid by VC)   0   0   0
    1304 Personal Assistant (G-6) 6 9,153 6 9,611 6 10,091
    1305 Programme Assistant (G-6) 6 9,153 6 9,611 6 10,091
    1306 Documents Clerk (G-4) 12 8,610 12 9,041 12 9,493
    1307 Data Assistant (G-6) 12 18,296 12 19,211 12 20,171
    1308 Programme Assistant - Fund (G-6) (paid by UNEP)   0   0   0
    1309 Logistics Assistant (G-3) (paid by UNEP)   0   0   0
    1320 Temporary Assistance   6,458   6,781   7,120
    1321 Open-ended Working Group Meetings   420,250   546,325   573,641
    1322 Preparatory and Parties Meetings (shared with VC every three years, applies to 2002)   409,905   532,877   559,520
    1323 Assessment Panel Meetings   73,226   73,226   73,226
    1324 Bureau Meetings   44,147   44,147   44,147
    1325 Committee Meetings   29,069   29,069   29,069
    1326 MP Informal Consultation Meetings   11,839   11,839   11,839
  1399 Sub-total   1,067,566   1,320,569   1,378,683
  1600 Travel on Official Business            
    1601 Staff travel on official business   109,839   133,000   139,400
    1602 Conference Services staff travel on official business   21,535   21,535   21,535
  1699 Sub-total   131,374   154,535   160,935
1999 COMPONENT TOTAL   1,683,470   2,050,372   2,184,318
30 MEETING/PARTICIPATION COMPONENT            
  3300 Support for Participation            
    3301 Assessment Panel Meetings   565,770   450,000   565,000
    3302 Preparatory and Parties Meetings   263,560   350,000   350,000
    3303 Open-ended Working Group Meetings   263,310   300,000   300,000
    3304 Bureau Meetings   32,298   32,298   32,298
    3305 Committee Meetings   64,605   64,605   64,605
    3306 Meetings for the promotion of the Protocol among non-Parties   21,013   0   0
  3399 Sub-total   1,210,556   1,196,903   1,311,903
3999 COMPONENT TOTAL   1,210,556   1,196,903   1,311,903
40 EQUIPMENT AND PREMISES COMPONENT            
  4100 Expendable Equipment (items under $1,500)            
    4101 Miscellaneous expendables (shared with VC)   21,669   22,752   23,890
  4199 Sub-total   21,669   22,752   23,890
  4200 Non-Expendable Equipment            
    4201 Personal computers and accessories   5,381   5,381   5,381
    4202 Portable computers   3,229   3,229   3,229
    4203 Other office machines (server, fax, scanner, etc.)   6,068   6,068   6,068
    4204 Photocopiers   0   0   0
  4299 Sub-total   14,678   14,678   14,678
  4300 Premises            
    4301 Rental of office premises (shared with VC)   32,297   33,912   35,607
  4399 Sub-total   32,297   33,912   35,607
4999 COMPONENT TOTAL   68,644   71,342   74,175

50

MISCELLANEOUS COMPONENT

           
  5100 Operation and Maintenance of Equipment            
    5101 Maintenance of equipment and others (shared with VC)   12,915   13,561   14,239
  5199 Sub-total   12,915   13,561   14,239
  5200 Reporting Costs            
    5201 Reporting   64,606   64,606   74,606
    5202 Reporting (Assessment Panels)   32,298   32,298   42,298
    5203 Reporting (Protocol awareness)   0   16,013   16,013
  5299 Sub-total   96,904   112,917   132,917
  5300 Sundry            
    5301 Communications   80,760   70,760   70,760
    5302 Freight charges (documents)   68,101   71,506   75,081
    5303 Training   10,506   11,031   11,583
    5304 Others (International Ozone Day)   5,115   10,000   5,000
  5399 Sub-total   164,482   163,297   162,424
  5400 Hospitality            
    5401 Hospitality   19,383   19,383   19,383
  5499 Sub-total   19,383   19,383   19,383
5999 COMPONENT TOTAL   293,684   309,158   328,963
99 TOTAL DIRECT PROJECT COST   3,256,354   3,627,775   3,899,359
  Programme support costs (13%)   423,325   471,610   506,917
  GRAND TOTAL (inclusive of programme support costs)   3,679,679   4,099,385   4,406,276
  Variance from 2001 approved budget of $3,679,679       419,706    
  Contribution from Reserve*   0   1,094,706   675,000
  Contribution from the Parties**   3,679,679   3,004,679   3,731,276
  Variance from approved 2001 contributions of Parties of $3,004,679     0    
                     

* 2001Contribution from reserve was based on Decision XI/21, paragraph 5 of the 11th Meeting of the Parties to the Montreal Protocol,

"--ensuring that contributions to be paid by the Parties amount to 3,004,679 United States dollars for 2001."

2002 Contribution from reserve was based on Decision XI/21, paragraph 6 of the 11th Meeting of the Parties to the Montreal Protocol.

** 2001 Contributions of Parties was based on Decision XI/21, paragraph 6 of the 11th Meeting of the Parties to the Montreal Protocol.

 

EXPLANATORY NOTES FOR THE BUDGET REVISION FOR 2001 AND PROPOSED 2002 BUDGET FOR THE TRUST FUND FOR THE MONTREAL PROTOCOL

 

General: - All figures are in US dollars (US$).

- Inflation rate is assumed to be five (5) per cent.

Budget line Comment
All posts (professional and support staff) The Parties have decided that, in future, establishments and classification of all posts have to be presented to them for consideration and approval before they are presented for processing in the United Nations system.
1101-1105 The classification of posts of the Secretariat of UNEP is governed by the regulations of the United Nations. The meeting of the Parties sanctions the number and type of posts, and make financial provision for posts as classified when they make budget decisions.

1101 to 1104 – Standard professional salary costs applicable to the Nairobi duty station have been used for the 2001 revision and 2002 budget proposal. Unspent commitments normally revert to the Trust Fund.

1102 - The post of Deputy Executive Secretary has been classified to D1 level. Financial provision is provided.

1106 The 3-year Junior Professional Officer (JPO) funding from the Government of the Netherlands for the post of the Programme Officer (Data Systems) which was approved by the Eighth Meeting of the Parties, will end on 12th July 2001.

As the Secretariat continues to require the services of an officer to analyse data on ozone depleting substances, and manage the computer and publication requirements of the Secretariat, this post will be submitted to UNEP for regularisation, i.e. classification of the post and subsequent announcement of the vacancy. Funding for July to December 2001 was already approved by the 11th Meeting of the Parties. Financial provision for 2002 is provided.

1201 Funds under this line can be transferred to line 1100 to create short-term professional posts if necessary.
1301 to 1307 & 1320 An increase of five (5) per cent has been applied to these general service posts for 2001 and 2002.
1321-1326 Necessary funds may be transferred from the conference-servicing budget lines (1321-1326) should such services be required to be rendered either by individual consultancies or corporate contracts. The total cost of organising the meeting should not, however, exceed the amounts agreed in this budget.

The Conference Services Division has increased their costs by 30% effective 2000. This is due to the fact that no increase in costs was applied since 1996. This increase is now being applied to lines 1321 and 1322 for 2001 and 2002 budgets. No increase has been requested for lines 1323 – 1326.

Although the above increase was not foreseen when the 2000 budget was approved by the Parties at the 11th Meeting of the Parties, no increase in these lines (1321 – 1326) is being requested for 2000.

The current conference-servicing costs have been based on the following assumptions:

(a) 1321: One meeting of the Open-ended Working Group will be held each year during 2001 and 2002 in Nairobi, Geneva or Montreal using six languages.

(b) 1322: The Meeting of the Parties and its preparatory meeting will be held in Nairobi in both years and both the years in six languages. When meetings are not held in Nairobi, the incremental cost will be borne by the host Government.

(c) 1323: The Technology and Economic Assessment Panel has been allocated funds to cover the communication and other sundry costs related to the work of Panel members from developing countries and countries with economies in transition.

(d) 1324: Two Bureau meetings are scheduled for each of the years 2001 and 2002.

(e) 1325: Two Implementation Committee meetings, in English only, are assumed to take place in Nairobi.

(f) 1326: One informal consultation meeting a year, in English only, is assumed to take place in Nairobi.

1601 The Secretariat supports the networking activities of Ozonaction by attending some of the meetings. An increase in funding to cover 1 additional travel each for the Executive Secretary, Deputy Executive Secretary, Senior Scientific Affairs Officer and Senior Legal Officer is requested. Some additional funding has been provided to cover work involving the promotion of the Montreal Protocol and its amendments.
3301 Based on expenditure level in 1999 and expected level in 2000, the 2001 budget is being reduced to cover only 100 travels at an average cost of $4,500 per travel – a reduction of $115,700. Based on Decision XI/17 and considering that the Assessment Panels have to update their reports in 2002, it is assumed that meetings of Assessment Panels will increase in number. Travel budget for 2002 will provide for 125 travels.

3302 & 3303

This item includes assistance to participants. No more than one person’s travel costs being covered for each country and using the most appropriate economical fare and the United Nations per diem allowances.

Every year since 1993, funding was requested for some 50 participants from Article 5 countries and countries with economies in transition (CEITs) As the number of Article 5 and CEITs countries has increased from 84 to 149 in 2000 (57%), it is proposed that the level of funding be increased to finance some 70 participants for the Preparatory Meeting and Meeting of Parties for 2001 and 2002. Funding for 60 participants is requested for the Open-ended Ended Working Group.

The average cost of participation from these countries is assumed to be US$5,000 per participant.

3304 The participation costs for the two Bureau meetings are based on four participants from developing countries or countries with economies in transition in each meeting.
3305 The participation costs for the two Implementation Committee meetings are based on six participants from developing countries or countries with economies in transition in each meeting.
4100, 4300, 5100 Five (5) per cent inflation rate has been applied to the expendable equipment, rental of premises and equipment maintenance lines for years 2001 and 2002.
4200 The Secretariat is constantly developing its electronic data processing systems in order to make the documentation of the Protocol and the Convention available electronically to the Parties. This development requires updating of the existing computer equipment, and procurement of necessary peripherals and software licenses.
5203 Publication for awareness of the Montreal Protocol and its amendments.
5300 Line 5301 (communications) has been reduced by $10,000 for 2001 and 2002 respectively as the Secretariat is pursuing the use of electronic mail communication vigorously.

Five (5) per cent inflation rate has been applied to Lines 5302 and 5304.