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Annex I : Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer: Approved 2012 and 2013 and proposed 2014 budgets

            w/m 2012 (US$) w/m 2013 (US$) 2014 (US$)
                     
10 PROJECT PERSONNEL COMPONENT              
  1100 Project personnel              
    1101 Executive Secretary (D-2) (shared with the Vienna Convention, VC)     6 166,000 6 170,980 185,980
    1102 Deputy Executive Secretary (D-1)     12 302,538 12 311,614 320,962
    1103 Senior Legal Officer (P-5)     12 208,711 12 214,972 214,972
    1104 Senior Scientific Affairs Officer (P-5) (shared with VC)     6 110,000 6 113,300 116,699
    1105 Senior Administrative Officer (P-5) (paid by UNEP)       0   0 0
    1106 Programme Officer (Information System & Technology - P-4)     12 154,618 12 159,257 164,035
    1107 Programme Officer (Communication & Information - P-3) (paid from VC)     12 0 12 0 0
    1108 Programme Officer (Monitoring and Compliance - P-4)     12 193,640 12 199,449 205,432
    1109 Webmaster (P-2) 1     12   12 0 0
  1199 Sub-total       1,135,507   1,169,572 1,208,081
                     
  1200 Consultants              
    1201 Assistance in data-reporting, analysis and promotion of the implementation of the Protocol       75,000   75,000 75,000
  1299 Sub-total       75,000   75,000 75,000
  1300 Administrative Support              
    1301 Administrative Assistant (G-7) (shared with VC)     6 21,888 6 22,545 23,221
    1302 Administrative Assistant (G-6)     12 28,350 12 29,768 31,256
    1303 Programme Assistant (G-6) (paid from VC)     12 0 12 0 0
    1304 Programme Assistant (Data)(G-6) (shared with VC)     6 18,452 6 19,375 19,375
    1305 Research Assistant (G-6) (shared with VC)     6 16,295 6 16,295 16,295
    1306 Information Management Assistant (G-6)     12 28,387 12 29,239 29,239
    1307 Data Assistant (Computer Information Systems Assistant) (G-7)     12 44,704 12 47,386 47,386
    1308 Administrative Assistant - Fund (G-7) - paid by UNEP-(approved for upgrade to P-2 - Associate Administrative Officer) 2     12 0 12 0 0
    1309 Team Assistant/Logistics Assistant (G-4) (paid by UNEP)     12 0 12 0 0
    1310 Meetings Services Assistant/Bilingual Senior Secretary (G-6) (paid from VC)     12 0 12 0 0
    1320 Temporary Assistance       21,300   21,300 21,300
    1321 Open-ended Working Group Meetings       490,000   490,000 490,000
    1322 Preparatory and Parties Meetings (shared with VC every three years, applies to the twenty-third and twenty-sixth Meetings of the Parties to the Montreal Protocol and Ninth and Tenth meetings of the Conference of the Parties to the Vienna Convention in 2011 and 2014)       500,000   500,000 350,000
    1323 Assessment Panel Meetings       75,000   75,000 75,000
    1324 Bureau Meeting       20,000   20,000 20,000
    1325 Implementation Committee Meetings       111,200   111,200 111,200
    1326 MP informal consultation meetings       10,000   10,000 10,000
  1399 Sub-total       1,385,575   1,392,107 1,244,272
                     
  1600 Travel on Official Business              
    1601 Staff travel on official business       210,000   210,000 210,000
    1602 Conference Services staff travel on official business       15,000   15,000 15,000
  1699 Sub-total       225,000   225,000 225,000
1999 COMPONENT TOTAL       2,821,083   2,861,679 2,752,353
                     
20 CONTRACTS                
  2300   Subcontracts 3              
    2301         57,134   0 0
                     
  2399   Sub-total       57,134   0 0
2999 COMPONENT TOTAL       57,134   0 0
30 MEETING/PARTICIPATION COMPONENT              
  3300 Support for Participation              
    3301 Assessment Panel Meetings 4       400,000   450,000 420,000
    3302 Preparatory and Parties Meetings (Montreal Protocol bears the cost of the participation of MP & VC delegates from A5 countries at the joint 23rd MOP and 9th COP in 2011)       350,000   350,000 350,000
    3303 Open-ended Working Group Meetings       300,000   300,000 300,000
    3304 Bureau Meeting       20,000   20,000 20,000
    3305 Implementation Committee Meetings       125,000   125,000 125,000
    3306 Consultations in an informal meeting       10,000   10,000 10,000
  3399 Sub-total       1,205,000   1,255,000 1,225,000
3999 COMPONENT TOTAL       1,205,000   1,255,000 1,225,000
                     
40 EQUIPMENT AND PREMISES COMPONENT              
  4100 Expendable Equipment (items under $1,500)              
    4101 Miscellaneous expendables (shared with VC)       20,000   20,000 20,000
  4199 Sub-total       20,000   20,000 20,000
  4200 Non-Expendable Equipment              
    4201 Personal computers and accessories       5,000   5,000 5,000
    4202 Portable computers       5,000   5,000 5,000
    4203 Other office equipment (server, fax, scanner, furniture etc.)       5,000   5,000 5,000
    4204 Photocopiers (for external use)       5,000   5,000 5,000
    4205 Equipment and peripherals for paperless conferences       10,000   5,000 5,000
  4299 Sub-total       30,000   25,000 25,000
  4300 Premises              
    4301 Rental of office premises (shared with VC)       49,440   51,870 51,870
  4399 Sub-total       49,440   51,870 51,870
4999 COMPONENT TOTAL       99,440   96,870 96,870
50 MISCELLANEOUS COMPONENT              
  5100 Operation and Maintenance of Equipment              
    5101 Maintenance of equipment and others (shared with VC)       20,000   20,000 20,000
  5199 Sub-total       20,000   20,000 20,000
  5200 Reporting Costs              
    5201 Reporting       20,000   25,000 25,000
    5202 Reporting (Assessment Panels)       10,000   10,000 10,000
    5203 Reporting (Protocol Awareness)       5,000   5,000 5,000
  5299 Sub-total       35,000   40,000 40,000
  5300 Sundry                
    5301 Communications       20,000   20,000 20,000
    5302 Freight charges       25,000   25,000 25,000
    5303 Training       12,000   12,000 12,000
    5304 Others (International Ozone Day)       40,000   10,000 10,000
  5399 Sub-total       97,000   67,000 67,000
  5400 Hospitality              
    5401 Hospitality       20,000   20,000 20,000
  5499 Sub-total       20,000   20,000 20,000
5999 COMPONENT TOTAL       172,000   147,000 147,000
99 TOTAL DIRECT PROJECT COST       4,354,657   4,360,549 4,221,223
  Programme support costs (13%)       566,105   566,871 548,759
  GRAND TOTAL (inclusive of programme support costs)     4,920,762   4,927,420 4,769,982
  Operating cash reserve exclusive of PSC           0   0 0
  TOTAL BUDGET       4,920,762   4,927,420 4,769,982
                 
  Draw down 5         643,829   650,487 493,049
  Contribution from the Parties       4,276,933   4,276,933 4,276,933
  1 For the substantive and technical operations, as well as the maintenance of the different web sites managed by the Secretariat for the delivery of essential communications services which is envisaged to be discharged by a dedicated webmaster, the Parties request the Secretariat to explore the possibility of collaborating with UNEP, other organizations in the United Nations system, as well as external services to deliver the required website services, and report the findings to the next meeting of the Open-ended Working Group of the Parties to the Montreal Protocol.
  2 The upgrade of this post from G-7 level to P-2 (Associate Administrative Officer) is not intended to set a precedent for future decisions.
  3 In accordance with decision XXII/2, and under the decision created by that decision, the Secretariat entered into a contract with ICF International for the preparation of an evaluation of the financial mechanism.
  4 Budget line covers participation of Article 5 TEAP experts to enable the timely completion of the work requested by the Parties.
  5 Draw down levels were set with a view to maintaining the level of contributions constant through 2013.

 

Explanatory notes for the approved 2012 and 2013, and proposed 2014 budgets of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

 

Budget line Comment
Personnel component

1101–1108

1105

1109

Indicative Professional salary costs applicable to the relevant duty stations have been used for the budget proposals. Where information on actual staff costs is available, however, the figures have been adjusted accordingly, as in budget lines 1102 and 1104. Unspent commitments normally revert to the Trust Fund for the Montreal Protocol.

The post of the Senior Administrative Officer continues to be paid by UNEP from the 13 per cent programme support costs.

Webmaster post – For the substantive and technical operations, as well as the maintenance of the different web sites managed by the Secretariat for the delivery of essential communications services which is envisaged to be discharged by dedicated webmaster, the Parties requested the Secretariat to explore the possibility of collaborating with UNEP, other organizations in the United Nations system, as well as external services to deliver the required website services, and report the findings to the next meeting of the Open-ended Working Group of the Parties to the Montreal Protocol.

Consultants – 1201 Assistance in data reporting, updating of publications, translation of essential features of the Ozone Secretariat website and the maintenance of a fully interlinked digital system at the Secretariat will continue to be required. Funds under this line may be transferred to line 1100 to create or support short-term Professional posts if necessary.
Administrative support/personnel

1301- 1309

1308

Standard General Service salary costs applicable to the Nairobi duty station have been used for the 2013–2014 budget proposals.

The upgrade of this post from G-7 level to P-2 level (Associate Administrative Officer) is not intended to set a precedent for future decisions.

1310

Administrative support/Conference services – 1321–1326

The post of Bilingual Secretary is funded from the Vienna Convention Trust Fund.

Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required, either through individual consultancies or corporate contracts.

The current conference servicing costs have been based on the following reasons and assumptions:

1321: The budget proposed is for one meeting of the Open-ended Working Group to be held each year in 2013 and 2014 in Nairobi or at another United Nations venue, in the six official United Nations languages;

1322: The Montreal Protocol budget for 2014 will be shared with the Vienna Convention budget for the tenth meeting of the Conference of the Parties to the Vienna Convention;

The budgeted amount is based on the estimated cost of holding the Meeting of the Parties in Nairobi in 2013 and 2014, in the six official United Nations languages. Any additional costs arising from holding the meetings in a location other than Nairobi will be borne by the Governments hosting the meetings;

1323: The budget allocation in 2013 and 2014 will cover the costs of organizing annual meetings of the assessment panels and the Technology and Economic Assessment Panel’s technical options committees, together with communication and other sundry costs related to the work of Panel members from developing countries and countries with economies in transition;

  1324: One Bureau meeting is scheduled for each of the years 2013 and 2014, with provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau;

1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2013 and 2014, with interpretation and document translation as required, to be held back-to-back with the Open‑ended Working Group meetings and the meetings of the parties in those years;

1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2013 and 2014 to facilitate the work of assisting the parties and promoting ratification of and compliance with the Montreal Protocol and its amendments.

Travel on official business – 1601–1602 Travel on official business for 2013 and 2014 is being maintained at the 2012 level.
Meetings/Participation component – 3300

3301

Participation of representatives of developing countries

The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Protocol meetings is budgeted at $5,000 per meeting per representative, taking into account no more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.

The budget provision requested in 2012 for travel of members and experts of the assessment panels and the technical options committees attending assessment panel meetings has been reduced by $50,000 to reflect the expected level of expenditure for the year. Additional funds will be requested as required for the next assessment process.

3302

3303

In 2014, the total participation costs based on some 80 participants attending the joint meetings of the Conference of the Parties to the Vienna Convention and the Meeting of the Parties to the Montreal Protocol, will be borne fully by the Trust Fund for the Montreal Protocol.

Participation costs are based on some 60 participants attending the Open‑ended Working Group meetings in both 2013 and 2014.

3304 Participation costs are based on one Bureau meeting per year for four Bureau members from developing countries or countries with economies in transition at each meeting.
3305 The participation costs for the two Implementation Committee meetings per year are based on eight members from developing countries and countries with economies in transition at each meeting and one representative each from three or four countries invited by the Implementation Committee at each meeting. Provision has also been made for travel by the Implementation Committee President or Vice-President from a country operating under paragraph 1 of Article 5 to attend three Executive Committee meetings a year.
3306 Funds have been allocated to finance the participation of two participants from developing countries and countries with economies in transition in informal consultations in 2013 and 2014 on critical issues relating to the Montreal Protocol. It is expected that these consultations will be held in Nairobi.
Equipment and premises component
Non-expendable equipment – 4203 A small amount has been allocated to provide for increased server capacity, as required, to cope with the demands of paperless meetings and to enable the Secretariat to replace equipment as required.
Premises (rent) – 4300 The allocation for rental of premises in 2013 and 2014 has been based on Nairobi rental rates imposed by the United Nations Controller.
Miscellaneous component
Reporting costs (including editing, translation, duplication, publication and printing) – 5201–5203 General reporting costs for the Secretariat are provided for under these lines. Line 5201 is being reduced minimally in 2012 to reflect projected savings due to reduced duplication, publication and printing. Line 5202 is reserved for reporting of assessment panels. A small amount is allocated in line 5203 for any editing, translation, duplication, publication and printing related to Protocol awareness campaigns.
Sundry –

Communications – 5301

Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision under this line. Line 5301 is being reduced minimally in 2012 to reflect projected savings due to increased usage of communications facilities available within the computing systems.
Training – 5303 The provision for training will be maintained to meet evolving training needs and to cater for training schemes introduced by the United Nations as a result of its continuing human resources reform programme and guidelines for continuous training to encourage high performance delivery of staff.
Others (International Ozone Day) – 5304 The Ozone Secretariat will continue to provide assistance to specific countries during 2012 and 2013 to assist in their preparations for the celebration of the International Day for the Preservation of the Ozone Layer. In 2012, this line is being increased by $30,000 from the originally approved level of $10,000 to augment the funds required to support celebrations of International Ozone Day and the twenty-fifth anniversary of the Montreal Protocol at the national level.