Trust Fund For The Montreal Protocol: Approved Budget For 2000, Revised Budget For 2001 And Proposed Budget For 2002

Distr.
GENERAL

UNEP/OzL.Pro.12/5
28 September 2000

ORIGINAL: ENGLISH

TWELFTH MEETING OF THE PARTIES TO
THE MONTREAL PROTOCOL ON
SUBSTANCES THAT DEPLETE THE OZONE LAYER

Ouagadougou, 11-14 December 2000

TRUST FUND FOR THE MONTREAL PROTOCOL ON SUBSTANCES THAT DEPLETE THE OZONE LAYER: APPROVED BUDGET FOR 2000, REVISED BUDGET FOR 2001

AND PROPOSED BUDGET FOR 2002

Note by the Secretariat

  1. The Secretariat is circulating herewith the approved budget for 2000, the revised budget for 2001 and the proposed budget for 2002 for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer.
  2. Explanations for the proposed revisions in some budget lines for 2001 are included in the attached explanatory notes. The items for which revisions are proposed are marked in the budget with an asterisk. The revised 2001 budget will have to be met from contributions by the Parties in accordance with paragraph 4 of the terms of reference of the Trust Fund for the Montreal Protocol. The amount drawn from the unspent balance ensures that the contributions to be paid by the Parties for 2001 amount to $3,004,679, as required by decision XI/21, paragraph 5.
  3. The amounts indicated for 2002 are also explained in the notes attached to the budget. Decision XI/21, paragraph 6, has been taken into consideration in requesting 2002 contributions from the Parties.
  4. Throughout the present document, all references to dollars ($) are to United States dollars, unless otherwise indicated.

TRUST FUND FOR THE MONTREAL PROTOCOL ON SUBSTANCES THAT DEPLETE THE OZONE LAYER

Approved budget for 2000, revised budget for 2001 and proposed budget for 2002

 

 

 

 

w/m

2000 ($)

w/m

2001 ($)

 

w/m

2002 ($)

10

PROJECT PERSONNEL COMPONENT

 

 

 

 

 

 

 

 

 

 

1100

Project personnel

 

 

 

 

 

 

 

 

 

 

1101

Executive Secretary (D-2) (shared with the Vienna Convention, VC)

6

102,270

6

104,726

*

6

107,868

 

 

1102

Deputy Executive Secretary (D-1)

12

139,290

12

167,293

*

12

172,312

 

 

1103

Senior Legal Officer (P-5)

12

103,030

12

144,142

*

12

148,466

 

 

1104

Senior Scientific Affairs Officer (P-5) (shared with VC)

6

88,730

6

87,897

*

6

90,534

 

 

1105

Administrative Officer (P-4) (paid by UNEP)

 

0

 

0

 

 

0

 

 

1106

Programme Officer (Data Systems) (P-3)

 

0

 

51,210

 

 

105,520

 

1199

Sub-total

 

 

433,320

 

555,268

 

 

624,700

 

1200

Consultants

 

 

 

 

 

 

 

 

 

 

1201

Assistance in data-reporting, analysis and promotion of Implementation of the Protocol

 

51,210

 

20,000

 

 

20,000

 

1299

Sub-total

 

 

51,210

 

20,000

 

 

20,000

 

1300

Administrative support

 

 

 

 

 

 

 

 

 

 

1301

Administrative Assistant (G-7)

6

10,230

6

10,742

*

6

11,279

 

 

1302

Personal Assistant (G-6)

12

17,230

12

18,092

*

12

18,996

 

 

1303

Programme Assistant (G-6) (paid by VC)

 

0

 

0

 

 

0

 

 

1304

Personal Assistant (G-6)

6

9,153

6

9,611

*

6

10,091

 

 

1305

Programme Assistant (G-6)

6

9,153

6

9,611

*

6

10,091

 

 

1306

Documents Clerk (G-4)

12

8,610

12

9,041

*

12

9,493

 

 

1307

Data Assistant (G-6)

12

18,296

12

19,211

*

12

20,171

 

 

1308

Programme Assistant - Fund (G-6) (paid by UNEP)

 

0

 

0

 

 

0

 

 

1309

Logistics Assistant (G-3) (paid by UNEP)

 

0

 

0

 

 

0

 

 

1320

Temporary assistance

 

6,458

 

6,781

*

 

7,120

 

 

1321

Open-ended Working Group Meetings

 

420,250

 

546,325

*

 

573,641

 

 

1322

Preparatory and Parties meetings (shared with VC every three years, applies to 2002)

 

409,905

 

532,877

*

 

559,520

 

 

1323

Assessment Panel meetings

 

73,226

 

73,226

 

 

73,226

 

 

1324

Bureau meetings

 

44,147

 

44,147

 

 

44,147

 

 

1325

Committee meetings

 

29,069

 

29,069

 

 

29,069

 

 

1326

Montreal Protocol Informal consultation meetings

 

11,839

 

11,839

 

 

11,839

 

1399

Sub-total

 

 

1,067,566

 

1,320,569

 

 

1,378,683

 

1600

Travel on official business

 

 

 

 

 

 

 

 

 

 

1601

Staff travel on official business

 

109,839

 

128,000

*

 

134,400

 

 

1602

Conference Services staff travel on official business

 

21,535

 

21,535

 

 

21,535

 

1699

Sub-total

 

 

131,374

 

149,535

 

 

155,935

1999

COMPONENT TOTAL

 

 

 

1,683,470

 

2,045,372

 

 

2,179,318

30

MEETING/PARTICIPATION COMPONENT

 

 

 

 

 

 

 

 

 

 

3300

Support for participation

 

 

 

 

 

 

 

 

 

 

3301

Assessment Panel meetings

 

565,770

 

450,000

*

 

565,000

 

 

3302

Preparatory and Parties meetings

 

263,560

 

350,000

*

 

350,000

 

 

3303

Open-ended Working Group meetings

 

263,310

 

300,000

*

 

300,000

 

 

3304

Bureau meetings

 

32,298

 

32,298

 

 

32,298

 

 

3305

Committee meetings

 

64,605

 

64,605

 

 

64,605

 

 

3306

Meetings for the promotion of the Protocol among non-Parties

 

21,013

 

21,013

 

 

21,013

 

3399

Sub-total

 

 

1,210,556

 

1,217,916

 

 

1,332,916

3999

COMPONENT TOTAL

 

 

 

1,210,556

 

1,217,916

 

 

1,332,916

40

EQUIPMENT AND PREMISES COMPONENT

 

 

 

 

 

 

 

 

 

 

4100

Expendable equipment (items under $1,500)

 

 

 

 

 

 

 

 

 

 

4101

Miscellaneous expendables (shared with VC)

 

21,669

 

22,752

*

 

23,890

 

4199

Sub-total

 

 

21,669

 

22,752

 

 

23,890

 

4200

Non-expendable equipment

 

 

 

 

 

 

 

 

 

 

4201

Personal computers and accessories

 

5,381

 

5,381

 

 

5,381

 

 

4202

Portable computers

 

3,229

 

3,229

 

 

3,229

 

 

4203

Other office machines (server, fax, scanner, etc.)

 

6,068

 

6,068

 

 

6,068

 

 

 

 

 

 

 

 

 

 

 

 

 

4204

Photocopiers

 

0

 

0

 

 

0

 

4299

Sub-total

 

 

14,678

 

14,678

 

 

14,678

 

4300

Premises

 

 

 

 

 

 

 

 

 

 

4301

Rental of office premises (shared with VC)

 

32,297

 

33,912

*

 

35,607

 

4399

Sub-total

 

 

32,297

 

33,912

 

 

35,607

4999

COMPONENT TOTAL

 

 

 

68,644

 

71,342

 

 

74,175

50

MISCELLANEOUS COMPONENT

 

 

 

 

 

 

 

 

 

 

5100

Operation and maintenance of equipment

 

 

 

 

 

 

 

 

 

 

5101

Maintenance of equipment and others (shared with VC)

 

12,915

 

13,561

*

 

14,239

 

5199

Sub-total

 

 

12,915

 

13,561

 

 

14,239

 

5200

Reporting costs

 

 

 

 

 

 

 

 

 

 

5201

Reporting

 

64,606

 

64,606

 

 

74,606

 

 

5202

Reporting (Assessment Panels)

 

32,298

 

32,298

 

 

42,298

 

5299

Sub-total

 

 

96,904

 

96,904

 

 

116,904

 

5300

Sundry

 

 

 

 

 

 

 

 

 

 

5301

Communications

 

80,760

 

70,760

*

 

70,760

 

 

5302

Freight charges (documents)

 

68,101

 

71,506

*

 

75,081

 

 

5303

Training

 

10,506

 

11,031

*

 

11,583

 

 

5304

Others (International Ozone Day)

 

5,115

 

10,000

*

 

5,000

 

5399

Sub-total

 

 

164,482

 

163,297

 

 

162,424

 

5400

Hospitality

 

 

 

 

 

 

 

 

 

 

5401

Hospitality

 

19,383

 

19,383

 

 

19,383

 

5499

Sub-total

 

 

19,383

 

19,383

 

 

19,383

 

Component total

 

 

 

293,684

 

293,145

 

 

312,950

5999

TOTAL DIRECT PROJECT COST

 

 

 

3,256,354

 

3,627,775

 

 

3,899,359

99

Programme support costs (13%)

 

 

 

423,325

 

471,610

 

 

506,917

 

GRAND TOTAL (inclusive of programme support costs)

 

 

 

3,679,679

 

4,099,385

 

 

4,406,276

 

Variance from 2001 approved budget of $3,679,679

 

 

 

 

 

419,706

 

 

 

 

Contribution from Reserve**

 

 

 

0

 

1,094,706

 

 

675,000

 

Contribution from the Parties***

 

 

 

3,679,679

 

3,004,679

 

 

3,731,276

 

Variance from approved 2001 contributions of Parties of $3,004,679

 

 

 

 

 

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

* Proposed revision to 2001 budget

 

 

 

 

 

 

 

 

 

 

** 2001 Contribution from reserve is based on decision XI/21, paragraph 5, "--ensuring that contributions to be paid by the

 

Parties amount to 3,004,679 United States dollars for 2001."

 

2002 Contribution from reserve is based on decision XI/21, paragraph 6.

 

 

 

*** 2001 Contributions of Parties is based on decision XI/21, paragraph 6.

 

 

EXPLANATORY NOTES FOR THE REVISED BUDGET FOR 2001 AND THE PROPOSED BUDGET FOR 2002 FOR THE TRUST FUND FOR THE MONTREAL PROTOCOL

General: All figures are in United States dollars ($).

The inflation rate is assumed to be 5 per cent.

Budget line

Comment

1101-1105

The classification of posts of the Secretariat in the United Nations Environment Programme is governed by the regulations of the United Nations. The meetings of the Parties sanction the number and type of posts, and make financial provision for posts as classified when they make budget decisions.

1101 to 1104 - Standard professional salary costs applicable to the Nairobi duty station have been used for the revised 2001 budget and the proposed 2002 budget. Unspent commitments normally revert to the Trust Fund.

1102 - The post of Deputy Executive Secretary has been classified at the D1 level. Financial provision is hereby requested. 

1106

The 3-year Junior Professional Officer (JPO) funding from the Government of the Netherlands for the post of Programme Officer (Data Systems), which was approved by the Eighth Meeting of the Parties, will end on 12 July 2001.

As the Secretariat continues to require the services of an officer to analyse data on ozone depleting substances and manage the computer and publication requirements of the Secretariat, this post will be submitted to UNEP for regularisation, i.e., classification of the post and subsequent announcement of the vacancy. Funding for July to December 2001 was approved by the Eleventh Meeting of the Parties. Financial provision for 2002 is requested from the Twelfth Meeting of the Parties. 

1201

Funds under this line can be transferred to line 1100 to create short-term professional posts if necessary. 

1301 to 1307 & 1320

An increase of 5 per cent has been applied to these general-service posts for 2001 and 2002. 

1321-1326

Necessary funds may be transferred from the conference-servicing budget lines (1321-1326) should such services be required to be rendered either by individual consultancies or corporate contracts. The total cost of organizing meetings should not, however, exceed the amounts agreed in this budget.

The Conference Services Division has increased its costs by 30% effective 2000. This is due to the fact that no increase in costs had been applied since 1996. This increase is now being applied to lines 1321 and 1322 for the 2001 and 2002 budgets. No increase has been requested for lines 1323 - 1326.

Although the above increase was not foreseen when the 2000 budget was approved by the Parties at the Eleventh Meeting of the Parties, no increase in these lines (1321 - 1326) is being requested for 2000.

The current conference-servicing costs have been based on the following assumptions:

  1. 1321: One meeting of the Open-ended Working Group will be held each year during 2001 and 2002 in Nairobi, Geneva or Montreal in the six official United Nations languages.
  2. 1322: The Meeting of the Parties and its preparatory meeting will be held in Nairobi in both years in the six official United Nations languages. When meetings are not held in Nairobi, the incremental cost will be borne by the host Government.
  3. 1323: The Technology and Economic Assessment Panel has been allocated funds to cover communication and other costs related to the work of Panel members from developing countries and countries with economies in transition.
  4. 1324: Two Bureau meetings are scheduled for each of the years 2001 and 2002.
  5. 1325: Two Implementation Committee meetings, in English only, are assumed to take place in Nairobi.

1326: One informal consultation meeting a year, in English only, is assumed to take place in Nairobi. 

1601

The Secretariat supports the networking activities of the Energy and Ozonaction Unit by attending some of its meetings. An increase in funding to cover 1 additional travel each for the Executive Secretary, Deputy Executive Secretary, Senior Scientific Affairs Officer and Senior Legal Officer is requested.  

3301

Based on the expenditure level in 1999 and the expected level in 2000, the 2001 budget is being reduced to cover only 100 travels at an average cost of $4,500 per travel - a reduction of $115,770. Based on decision XI/17 and considering that the Assessment Panels have to update their reports in 2002, it is assumed that meetings of the Assessment Panels will increase in number. The travel budget for 2002 will provide for 125 travels.  

3302 & 3303

This item includes assistance to participants. No more than one person's travel costs is covered for each country and use of the most appropriate economical fare and the United Nations per diem allowances is assumed.

Every year since 1993, funding has been requested for some 50 participants from Article 5 countries and countries with economies in transition. As the number of Article 5 countries and countries with economies in transition has increased from 84 to 145 in 2000 (57.9%), it is proposed that the level of funding be increased to finance some 70 participants for the preparatory meeting and the Meeting of the Parties for 2001 and 2002. Funding for 60 participants is requested for the Open-ended Ended Working Group meeting.

The average cost of participation for these countries is assumed to be $5,000 per participant. 

3304

The participation costs for the two Bureau meetings are based on four participants from developing countries or countries with economies in transition for each meeting. 

3305

The participation costs for the two Implementation Committee meetings are based on four participants from developing countries or countries with economies in transition for each meeting. 

3306

Funds are required for assisting non-Parties to participate in the meetings of the Protocol for promoting awareness regarding the benefits of ratification of the Protocol. 

4100, 4300, 5100

A 5 per cent inflation rate has been applied to the expendable equipment, rental of premises and equipment maintenance lines for the years 2001 and 2002. 

4200

The Secretariat is constantly developing its electronic data-processing systems in order to make the documentation of the Protocol and the Convention available electronically to the Parties. This development requires updating of the existing computer equipment and procurement of necessary peripherals and software licenses. 

5300

Line 5301 (communications has been reduced by $10,000 for 2001 and 2002, respectively, as the Secretariat is pursuing the use of electronic mail communication vigorously, which has reduced the expense of telephone and fax communications.

A 5 per cent inflation rate has been applied to Lines 5302-5304. 

2200

The twentieth meeting of the Open-ended Working Group discussed the funding of the activities of Mr. Lambert Kuijpers, a Co-Chair of the Technology and Economic Assessment Panel. It recommended that the issue be considered by the Twelfth Meeting of the Parties, which is expected to consider the budget of the Secretariat. The decision of the Parties will then be reflected accordingly against line 2200.