Financial Report On The Trust Funds For The Vienna Convention And The Montreal Protocol For The Biennium 1998-1999 And Expenditures For 1999 As Compared To The Approved Budgets

Distr.
GENERAL

UNEP/OzL.Pro.12/6
02 October 2000

ORIGINAL: ENGLISH

TWELFTH MEETING OF THE PARTIES TO
THE MONTREAL PROTOCOL ON
SUBSTANCES THAT DEPLETE
THE OZONE LAYER

Ouagadougou, 11-14 December 2000

FINANCIAL REPORT ON THE TRUST FUNDS FOR THE VIENNA CONVENTION FOR THE PROTECTION OF THE OZONE LAYER AND THE MONTREAL PROTOCOL
ON SUBSTANCES THAT DEPLETE THE OZONE LAYER FOR THE
BIENNIUM 1998-1999 AND EXPENDITURES FOR 1999
AS COMPARED TO THE APPROVED BUDGETS

Report of the Secretariat

The Secretariat is circulating herewith the audited and certified financial report on the Trust Funds for the Vienna Convention for the Protection of the Ozone Layer and the Montreal Protocol on Substances that Deplete the Ozone Layer for 1999.
The statements of actual expenditures for 1999, as compared to the approved budgets for that year, are annexed to this financial report.
The activities of the Secretariat are financed by the Trust Fund for the Montreal Protocol, the Trust Fund for the Vienna Convention and additional voluntary contributions from specific governments. The total cost under the Trust Funds for the Montreal Protocol and the Vienna Convention in 1999 were $2,449,417 and $678,440, respectively. In addition, the following additional voluntary contributions were received: Finland - $5,000; Germany - $12,060; Norway;- $10,335; and Switzerland - $10,000 for the Co-Chair of the Technology and Economic Assessment Panel.
In the present report, all references to dollars ($) are to United States dollars.

Annex II

EXPENDITURES FOR 1999 AS COMPARED TO THE APPROVED BUDGET OF THE TRUST FUNDS FOR THE
MONTREAL PROTOCOL AND THE VIENNA CONVENTION
				w/m	Montreal Protocol approved 1999 budget ($)	Actual 1999 expenditures ($)	w/m	Vienna Convention approved 1999 budget ($)	Actual 1999 expenditures ($)
10	PROJECT PERSONNEL COMPONENT

	1100	Project personnel
		1101	Executive Secretary (D-2) (shared with the Vienna Convention, VC)	6	71,440	106,376	6	71,443	70,716
		1102	Deputy Executive Secretary (D-1)	12	116,080	137,680	12	0	0
		1103	Senior Legal Officer (P-5)	12	102,500	93,718	12	0	0
		1104	Senior Scientific Affairs Officer (P-5) (shared with VC)	6	69,340	90,069	6	69,341	68,855
		1105	Administrative Officer (P-4) (paid by UNEP)		50,220	0		0	0
		1106	Programme Officer (Data Systems) (P-3)		100,860	0		0	0
		1199	Total		510,440	427,843		140,784	139,571

	1300	Administrative support
		1301	Administrative Assistant (G-7)	6	9,980	7,735	6	9,981	7,967
		1302	Personal Assistant (G-6)	12	16,810	17,768	12	0	0
		1303	Programme Assistant (G-6) (paid by VC)		0	0		17,861	13,653
		1304	Personal Assistant (G-6)	6	8,930	7,603	6	8,930	7,518
		1305	Programme Assistant (G-6)	6	8,930	7,134	6	8,930	7,433
		1306	Documents Clerk (G-3)	12	8,400	7,892	12	0	0
		1307	Data Assistant (G-7)		17,850	14		0	0
		1308	Programme Assistant (G-6) (paid by UNEP)		0	0		0	0
		1309	Logistics Assistant (G-3) (paid by UNEP)		0	0		0	0
		1320	Temporary assistance		6,300	2,045		0	0
		1321	Conference-servicing costs (CSC) - Open-ended Working Group meetings		420,250	340,897		0	48

2
		1322	CSC - Preparatory and Parties meetings (shared with VC every three years)		302,000	280,370		215,378	218,182
		1323	CSC - Assessment Panel meetings		71,440	15,575		0	0
		1324	CSC - Bureau meetings		43,070	29,660		21,538	21,000
		1325	CSC - Committee meetings		28,360	20,576		0	0
		1326	CSC - MP Informal Consultation meetings		11,550	3,348		0	0
		1327	CSC - Science Managers meeting		28,360	0		26,922	20,000
		1397	Miscellaneous charges (old project)		0	(1,443)		0	0
		1398	Prior year's adjustments		0	(2,488)		0	(6,106)
		1399	Total		982,230	736,687		309,540	289,695
			Staff and other personnel costs total		1,492,670	1,164,530		450,324	429,267

	1200	Consultants
		1201	Assistance in data-reporting, analysis, promotion of implementation of the Protocol		49,960	50,714		0	0
		1297	Miscellaneous charges (old project)		0	(600)		0	0
		1298	Prior year's adjustments		0	518		0	0
		1299	Total		49,960	50,632		0	0
			Consultants total		49,960	50,632		0	0

	1600	Travel on official business
		1601	Staff travel on official business		107,160	80,998		43,076	35,445
		1602	Conference Services staff travel on official business		21,010	15,765		0	0
		1697	Miscellaneous charges (old project)		0	(1,827)		0	0
		1698	Prior year's adjustments		0	6,479		0	0
		1699	Total		128,170	101,415		43,076	35,445
			Travel total		128,170	101,415		43,076	35,445




									3
20	SUBCONTRACTS COMPONENT

	2200	Supporting organisations
		2201	TEAP		0	48,891		0	0
		2298	Prior years' adjustments		0	(3,750)		0	0
		2299	Total		0	45,141		0	0
			Contractual services total		0	45,141		0	0

30	MEETING/PARTICIPATION COMPONENT

	3300	Participation of developing countries
		3301	Assessment Panel meetings		563,750	357,300		0	0
		3302	Preparatory and Parties meetings		262,650	199,040		193,840	26,329
		3303	Open-ended Working Group meetings		262,400	262,941		0	0
		3304	Bureau meetings		31,510	2,008		19,384	18,062
		3305	Committee meetings		63,030	53,913		0	0
		3306	Meetings for the promotion of the Protocol among non-Parties		20,500	0		0	0
		3307	Ozone Research Managers meeting		0	0		193,840	84,000
		3397	Miscellaneous charges (old project)		0	4,574		0	732
		3398	Prior year's adjustments		0	(69,377)		0	0
		3399	Total		1,203,840	810,398		407,064	129,123
			Meetings and conferences total		1,203,840	810,398		407,064	129,123

40	EQUIPMENT AND PREMISES COMPONENT

	4300	Premises
		4301	Rental of office premises (shared with VC)		31,510	21,202		11,000	8,000
		4399	Total		31,510	21,202		11,000	8,000
			Rentals total		31,510	21,202		11,000	8,000

4
	4100	Expendable equipment (items under $1,500)
		4101	Miscellaneous expendables (shared with VC)		21,140	13,981		6,304	2,598
		4197	Miscellaneous charges (old project)		0	369		0	0
		4198	Prior years' adjustments		0	932		0	(1,688)
		4199	Total		21,140	15,282		6,304	910

	5100	Operation and maintenance of equipment
		5101	Maintenance of equipment and others (shared with VC)		12,600	11,291		5,125	11,230
		5198	Prior year's adjustments		0	(1,530)		0	191
		5199	Total		12,600	9,761		5,125	11,421
			Operating expenses total		33,740	25,042		11,429	12,331

	4200	Non-expendable equipment (acquisitions)
		4201	Personal computers and accessories		5,250	13,068		3,075	5,072
		4202	Portable computers		3,150	2,669		3,075	3,075
		4203	Other office machines (server, fax, scanner, etc.)		5,920	5,127		6,304	6,303
		4298	Prior year's adjustments		0	(3,497)		0	(5,306)
		4299	Total		14,320	17,368		12,454	9,145
			Acquisitions total		14,320	17,368		12,454	9,145

50	MISCELLANEOUS COMPONENT

	5200	Reporting costs
		5201	Reporting		63,030	63,538		5,778	5,778
		5202	Reporting (Technical Assessment Panels)		31,510	36,478		5,253	5,253
		5298	Prior year's adjustments		0	1,401		0	0
		5299	Total		94,540	101,417		11,031	11,031
			Reporting costs total		94,540	101,417		11,031	11,031


									5
	5300	Sundry
		5301	Communications		78,790	30,827		16,810	16,405
		5302	Freight charges (documents)		66,440	91,488		10,769	10,769
		5303	Training		10,250	9,969		0	0
		5304	Others		4,990	11,375		3,152	8,120
		5397	Miscellaneous charges (old project)		0	2,476		3,152	0
		5398	Prior year's adjustments		0	(49,590)		0	(1,700)
		5399	Total		160,470	96,545		33,883	33,593
			Sundry total		160,470	96,545		33,883	33,593

	5400	Hospitality
		5401	Hospitality		18,910	15,726		10,506	10,506
		5497	Miscellaneous charges (old project)		0	(43)		0	0
		5498	Prior year's adjustments		0	43		0	0
		5499	Total		18,910	15,726		10,506	10,506
			Hospitality total		18,910	15,726		10,506	10,506

98	TOTAL DIRECT PROJECT COST				3,228,130	2,449,417		990,767	678,440
	Bank charges				0	128		0	84
	Loss on exchange				0	308		0	0
	Programme support costs (13%)				419,657	318,424		128,800	88,197

99	GRAND TOTAL (inclusive of programme support costs)				3,647,787	2,768,277		1,119,567	766,722


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