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Annex I : Montreal Protocol Trust Fund budgets for the Secretariat revised 1991 and 1992 and 1993

(US DOLLARS)

w/m 1991 w/m 1992 w/m 1993 GRAND TOTAL

‑‑‑ ‑‑‑‑‑‑‑ ‑‑‑ ‑‑‑‑‑‑‑ ‑‑‑ ‑‑‑‑‑‑‑ ‑‑‑‑‑‑‑‑‑‑‑

10 PROJECT PERSONNEL COMPONENT

1100 Project personnel (a) (Title & Grade)

1101 Secretary (Co‑ordinator) (D‑1)(*) 4.5 45,000 6 54,000 6 56,000 155,000

(Shared with VC)

1102 Deputy Secretary (Lawyer) (P‑4/5) 0 0 12 96,000 12 96,000 192,000

1103 Programme Officer (Lawyer) (P‑3) 5 41,000 12 75,000 12 77,000 193,000

1104 Programme Officer (Chemist/ 3 19,000 6 43,000 6 38,500 100,500

(Env Scientist) (Shared with VC)(P‑3/4)

1105 Administrative Officer (P‑2/3) 5.5 32,080 6 30,000 6 32,000 94,080

(Shared with VC)

1199 Total 137,080 298,000 299,500 734,580

1200 Consultants (b)

1201 Assistance in data reporting 80,000 90,000 100,000 270,000

1299 Total 80,000 90,000 100,000 270,000

1300 Administrative support (Title & Grade)

1301 Administrative Assistant (G‑7) 6 6,500 6 7,000 6 7,500 21,000

(Shared with VC)

1302 Senior Secretary (G‑6) 12 12,000 12 12,000 12 13,000 37,000

1303 Secretary (shared with VC) (G‑6) 0 0 6 6,000 6 6,500 12,500

1304 Secretary (shared with VC) (G‑6) 0 0 6 6,000 6 6,500 12,500

1320 Temporary assistance 5,000 0 0 5,000

1321 CSC (conference servicing costs) for 170,000 0 0 170,000

3rd Meeting of the Parties (1991) (c)

1322 CSC ‑ Prep Meeting for Parties Meeting (1991) (c) 145,000 0 0 145,000

1323 CSC ‑ WG Meetings (3) (c) 420,000 0 0 420,000

1324 CSC ‑ Meetings of the Bureau (2) (c) 65,000 0 0 65,000

1325 CSC ‑ Meetings of the assessment panels (c) 24,000 0 0 24,000

1326 CSC ‑ Meetings of the Committees (3) (c) 30,000 0 0 30,000

1331 CSC ‑ 4th Meeting of the Parties (1992) (c) 0 165,000 0 165,000

1332 CSC ‑ Prep Meeting for Parties Meeting (1992) (c) 0 165,000 0 165,000

1333 CSC ‑ WG Meetings (2) (c) 0 350,000 0 350,000

1334 CSC ‑ Meetings of the Bureau (2) (c) 0 68,000 0 68,000

1335 CSC ‑ Meetings of the Committees (4) (c) 0 30,000 0 30,000

1336 CSC ‑ Informal Consultation meetings (2) (c) 0 15,000 0 15,000

1341 CSC ‑ 5th Meeting of the Parties (1993) (c) 0 0 136,000 136,000

1342 CSC ‑ Prep Meeting for Parties Meeting (1993) (c) 0 0 136,000 136,000

1343 CSC ‑ WG Meetings (2) (c) 0 0 377,000 377,000

1344 CSC ‑ Meetings of the Bureau (2) (c) 0 0 74,000 74,000

1345 CSC ‑ Meetings of the Committees (4) (c) 0 0 33,000 33,000

1346 CSC ‑ Informal Consultation meetings (2) (c) 0 0 20,000 20,000

1399 Total 877,500 824,000 809,500 2,511,000

1600 Travel on official business (d)

1601 Travel & subsistence (Secretariat staff) 60,000 65,000 70,000 195,000

1602 Travel & subsistence (UNEP Conf Servc Staff) 20,000 25,000 30,000 75,000

1699 Total 80,000 90,000 100,000 270,000

1999 Component total 1,174,580 1,302,000 1,309,000 3,785,580

30 MEETING COMPONENT

3300 Meetings/conferences, etc. (e)

3301 Participants (DC) to 3rd Meeting of Parties 90,000 0 0 90,000

in 1991 (shared with 3 other MP and VC mtgs)

3302 Participants (DC) to Prep Meetings for 1991 43,000 0 0 43,000

3rd Parties Meeting (shared with 3 other MP

and VC meetings)

3303 Participants (DC) to WG Meetings in 1991 180,000 0 0 180,000

(3 mtg x 15 participants x $ 4,000)

3304 Participants (DC) to Bureau Meetings in 1991 16,000 0 0 16,000

(2 mtgs x 2 x $ 4,000)

3305 Participants (DC) to Meetings of the Assess‑ 240,000 0 0 240,000

ment Panels in 1991 (estimate)

3306 Participants (DC) to Committee Meetings in 40,000 0 0 40,000

1991 (total estimate for 10 partts at $ 4,000)

3311 Participants (DC) to 4th Meeting of Parties 0 100,000 0 100,000

in 1992 (40 part x $ 5,000 shared with prep

meeting)

3312 Participants (DC) to Prep Meetings for 1992 0 100,000 0 100,000

4th Part Mtg (40 x $ 5,000 shared with parties

meeting)

3313 Participants (DC) to WG Meetings in 1992 0 200,000 0 200,000

(2 mtgs x 20 partts x $ 5,000)

3314 Participants (DC) to Bureau Meetings in 1992 0 30,000 0 30,000

(2 mtgs x 3 partts x $ 5,000)

3315 Participants (DC) to Committee Meetings in 0 50,000 0 50,000

1992 (total estimate for 10 partts at $ 5,000)

3321 Participants (DC) to 5th Meeting of Parties 0 0 120,000 120,000

in 1993 (40 parts x $ 6,000 x 1.5 wks shared

with prep meeting and VC)

3322 Participants (DC) to Prep Meetings for 1993 0 0 120,000 120,000

5th Part Mtg (40 partts x $ 6,000 x 1.5 wks shared

with Parties meeting and VC)

3323 Participants (DC) to WG Meetings in 1993 0 0 240,000 240,000

(2 mtgs x 20 partts x $ 6,000)

3324 Participants (DC) to Bureau Meetings in 1993 0 0 36,000 36,000

(2 mtgs x 3 partts x $ 6,000)

3325 Participants (DC) to Committee Meetings in 0 0 60,000 60,000

1993 (total estimate for 10 partts at $ 6,000)

3399 Total 609,000 480,000 576,000 1,665,000

3999 Component total 609,000 480,000 576,000 1,665,000

40 EQUIPMENT AND PREMISES COMPONENT

4100 Expendable equipment (item under $500) (f)

4101 Miscellaneous expendables 5,000 7,500 10,000 22,500

4199 Total 5,000 7,500 10,000 22,500

4200 Non‑expendable equipment (g)

4201 Personal computers (4) (shared with VC) 8,000 16,000 0 24,000

4202 Photocopiers (2) (shared with VC) 10,000 0 0 10,000

4203 Telefax machine (1) (shared with VC) 3,000 0 0 3,000

4204 Portable computers (3) (shared with VC) 10,000 5,000 0 15,000

4299 Total 31,000 21,000 0 52,000

4999 Component total 36,000 28,500 10,000 74,500

50 MISCELLANEOUS COMPONENT

5100 Operation and maintenance of equipment (h)

5101 Maintenance of equipment 2,000 6,000 8,000 16,000

5199 Total 2,000 6,000 8,000 16,000

5200 Reporting costs (i)

5201 Reporting (general) 30,000 35,000 40,000 105,000

5202 Reporting (Technical Assessment Panels) 135,000 0 0 135,000

5299 Total 165,000 35,000 40,000 240,000

5300 Sundry (j)

5301 Communications 15,000 25,000 30,000 70,000

5302 Freight charges (shipment of documents) 10,000 15,000 20,000 45,000

5303 Others 5,000 5,000 5,000 15,000

5399 Total 30,000 45,000 55,000 130,000

5400 Hospitality (k)

5401 Hospitality 15,000 20,000 25,000 60,000

5499 Total 15,000 20,000 25,000 60,000

5999 Component total 212,000 106,000 128,000 446,000

‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

99 SUB‑TOTAL 2,031,580 1,916,500 2,023,000 5,971,080

‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

Contingency (l) 112,668 100,000 100,000 312,668

Programme support costs (13%) 278,752 262,145 275,990 816,887

‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

GRAND TOTAL 2,423,000 2,278,645 2,398,990 7,100,635

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NB (*) The post of Co‑ordinator (Lawyer) in the budget approved by the Parties to the Vienna Convention in the 1st meeting in Helsinki in April 1989 is the same as that of Secretary (Co‑ordinator) in the budget approved by the Parties to the Montreal Protocol in the 2nd meeting in London in 1990 where also the post was raised to the level of D‑1.

(a) The Co‑ordinator and the Administrative Officer joined the Secretariat in March and February 1991 respectively and the Scientist will join the Secretariat on 1 July 1991. One programme officer will join the Secretariat in August while the other will do so in January 1992.

(b) Consultancy to provide assistance to countries in the area of data reporting has been singled out for increased attention and the budget is the Secretariat's best calculation of the activities requirements.

(c) Conference servicing costs calculated as follows:‑

1991

‑ preparatory meeting and the third parties meeting based on currently obligated quotations for back to back meetings of Governing Council, Vienna Convention, Montreal Protocol and Biodiversity in six languages inclusive of $ 23,000 for Montreal Protocol presession documents divided equally between the preparatory and parties meetings.

‑ bureau meetings also partly based on quotations as the above preparatory meeting and partly on costs for 2 days interpretation, administrative support and 100 pages documents preparation into three languages.

‑ technical assessment panel meetings cost estimate is an allowance for administrative support which may be needed by any of the various technical assessment panel meetings currently on‑going world‑wide.

‑ working group meetings costs based on a conference services cost in 6 languages for three days and without any back to back arrangement with other meetings and no allowance for longer than normal working hours for the interpretation.

‑ three committee meetings requiring $14,000 for 100 pages of document preparation into one language and $ 10,000 in administrative support.

1992

‑ the preparatory and parties meetings will be convened back to back with only each other and are each calculated based on $ 42,000 for 125 pages documents preparation in six languages and six languages interpretation (inclusive of administrative support and in session and post session documentation costing $ 121,000.

‑ the two Working Group meetings are each estimated at $ 35,000 for 100 pages documents preparation in six languages and three days six languages interpretation inclusive of administrative support and in‑session and post‑session documentation costing $ 140,000.

‑ two bureau meetings each based on the assumption that three languages will be required for 50 pages documents preparation and 2 days meeting interpretation (including administrative support) costed at $ 7,000 and $ 27,000 respectively.

‑ the four committees meetings calculated at a total cost of $ 20,000 for 150 pages documents preparation English and administrative support of $ 10,000.

‑ the two informal consultation meetings are each calculated at $ 5,000 for 100 pages of documents preparation in English and $ 2,500 for administrative support.

1993

‑ the preparatory and parties meetings will be convened back to back with only each other and together with the parties meeting for the Vienna Convention and are each calculated based on $ 46,000 for 125 pages documents preparation in six languages and six languages interpretation (inclusive of administrative support and in session and post‑seesion documentation costing $ 90,000.

‑ the two Working Group meetings are each estimated at $ 37,500 for 125 pages documents preparation in six languages and three days six languages interpretation inclusive of administrative support and in‑session and post‑session documentation costing $ 150,000.

‑ two bureau meetings each based on the assumption that three languages will be required for 50 pages documents preparation and 2 days meeting interpretation (including administrative support) costed at $ 8,000 and $ 29,000 respectively.

‑ the four committees meetings are each calculated at $ 22,000 for 150 pages documents preparation in English and administrative support of $ 11,000.

‑ the two informal consultation meetings are each calculated at $ 15,000 for 100 pages of documents preparation in English and $ 5,000 for administrative support.

(d) 1991 based on commitments and 1992 and 1993 based on previous estimated for 15 Ozone staff travels and 5 UNEP conference servicing staff per year.

(e) Participation cost of developing countries worked out as follows:‑

1991

‑ based on quotation of the 60 participants distributed invariably among the Montreal Protocol and the Vienna Convention preparatory and parties meetings as well as the Executive Committee meeting and as shared between them appropriately.

‑ participation costs to the two bureau meeting based on commitments.

‑ the three working group meetings participation cost calculated on the basis of 15 participants per meeting and the cost per participant is $ 4,000.

‑ there will be a total of 10 participants from the developing countries for the four committees meetings meetings costing a total of $ 40,000 at $ 4,000 each.

‑ the assessment panel meetings participation is calculated on the basis of 60 participants each costing $ 4,000.

‑ US $ 4,000 per participant has been used as a base for the calculation of the 1991 costs for travel and subsistence for participants to meetings lasting for a period of a week.

1992

‑ the preparatory and parties meeting are based on an estimated number of 40 participants each costing $ 5,000 and shared equally between them.

‑ participation costs to the bureau meeting assumes 3 participants from developing countries to each of the two meetings and each costing $ 5,000.

‑ the two working group meetings participation cost calculated on the basis of 15 participants per meeting and the cost per participant is $ 5,000.

‑ there will be a total of 10 participants from the developing countries for the four committees meetings meetings costing a total of $ 50,000 at $ 5,000 each.

‑ US $ 5,000 per participant has been used as a base for the calculation of the 1991 costs for travel and subsistence for participants to meetings lasting for a period of a week.

1993

‑ the preparatory and parties meeting are based on an estimated number of 40 participants each costing $ 6,000 per week and for a one week and a half and shared equally between them and also the Vienna Convention parties meeting.

‑ participation costs to the bureau meeting assumes 3 participants from developing countries to each of the two meetings and each costing $ 6,000.

‑ the two working group meetings participation cost calculated on the basis of 15 participants per meeting and the cost per participant is $ 6,000.

‑ there will be a total of 10 participants from the developing countries for the four committees meetings meetings costing a total of $ 60,000 at $ 6,000 each.

‑ US $ 6,000 per participant has been used as a base for the calculation of the 1991 costs for travel and subsistence for participants to meetings lasting for a period of a week.

(f) An estimated cost of office expendables.

(g) Equipment costs estimated based on models compatible with UNEP standards.

(h) Estimate based on existing UNEP maintenance contracts

(i) Estimate based on the Montreal Protocol activities needs and the Technical Assessment Panel's needs.

(j) Estimate based on experience of the Secretariat in carrying out the activities of the Montreal Protocol.

(k) Estimate based on past experience of the Secretariat.

(l) In 1991 the contingency has been calculated as the difference between the current revised budget and the budget adopted at the Second Parties meeting for the year. In 1992 and 1993, it is calculated on a percentage basis using around 5% of that year's budget.