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Decision XXXI/17: Financial reports and budgets for the Montreal Protocol


Recalling decision XXX/20 on financial reports and budgets for the Montreal Protocol on Substances that Deplete the Ozone Layer,

Taking note of the financial report for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer for the fiscal year 2018,1

Recognizing the voluntary contributions of parties as an essential complement for the effective implementation of the Montreal Protocol,

Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Montreal Protocol,

Welcoming with appreciation the Secretariat’s work on the format for the presentation of the budget for the benefit of enhanced transparency, in particular for preparing additional information, namely fact sheets,

  1. To approve the budget of $5,322,308 for 2020, and to take note of the indicative budget for 2021, as set out in table A of the annex to the present decision, to be considered further by the Thirty-Second Meeting of the Parties;
  2. To authorize the Executive Secretary, on an exceptional basis, to draw upon the available cash balance for 2020 for specific activities, listed in table A of the annex to the present decision, in an amount up to $366,346, provided that the cash balance is not reduced below the working capital reserve;
  3. To approve the contributions to be paid by the parties in the amount of $5,322,308 for 2020, and to take note of the contributions for 2021, as set out in table B of the annex to the present decision;
  4. That the contributions of individual parties for 2020 and indicative contributions for 2021 shall be as listed in table B of the annex to the present decision;
  5. To reaffirm that a working capital reserve shall be maintained at a level of 15 per cent of the annual budget, to be used to meet the final expenditures under the Trust Fund, noting that the working capital reserve shall be set aside from the existing cash balance;
  6. To encourage parties and other stakeholders to contribute financially and by other means to assist the members of the three assessment panels and their subsidiary bodies, with a view to ensuring their continued participation in assessment activities under the Montreal Protocol;
  7. To express its appreciation that a number of parties have paid their contributions for 2019 and prior years, and to urge those parties that have not done so to pay both their outstanding contributions and their future contributions promptly and in full;
  8. To request the Executive Secretary to enter into discussions with any party whose contributions are outstanding for two or more years with a view to finding a way forward, and also to report to the Thirty-Second Meeting of the Parties on the outcome of those discussions to enable further consideration by the parties of how to address the matter;
  9. Also to request the Executive Secretary to continue to provide regular information on earmarked contributions and include that information, where relevant, in the budget proposals of the Trust Fund to enhance transparency with regard to the actual income and expenses of the Trust Fund;
  10. Further to request the Executive Secretary to continue to prepare fact sheets for the presentation of future budgets;
  11. To request the Secretariat to ensure the full utilization of programme support costs available to it in 2020 and later years, and where possible to offset those costs against the administrative components of the approved budget;
  12. Also to request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand and the status of contributions to the Trust Fund;
  13. To request the Executive Secretary to prepare budgets and work programmes for the years 2021 and 2022, presenting two budget scenarios and work programmes based on the projected needs:
    1. A zero-nominal-growth scenario;
    2. A scenario based on further recommended adjustments to the above-mentioned scenario and the added costs or savings related thereto;
  14. To stress the need to continue to ensure that the budget proposals are realistic and represent the agreed priorities of all parties, to help ensure a sustainable and stable fund and cash balance, including contributions.

Annex to decision XXXI/17

Table A
Approved 2020 and proposed 2021 budgets
(United States dollars)

 

Cost category 

Approved 2020

Proposed 2021

Zero nominal growth 2021

1100

Employee salaries, allowances and benefits

1 523 780

1 554 260

1 554 260

1200

Consultants

85 000

85 000

85 000

 

 

 

 

 

1300

Meeting costs

     

1321

Open-ended Working Group meetings

690 000

717 790

717 790

1322

Conference services costs: preparatory meetings and meetings of the parties

505 310

505 310

505 310

1323

Communication costs of Article 5 assessment panel members and organizational costs of panel meetings

55 000

55 000

55 000

1324

Conference services costs: Bureau meetings

25 000

25 000

25 000

1325

Conference services costs: Implementation Committee meetings

125 000

125 000

125 000

5401

Hospitality

25 000

25 000

25 000

Subtotal:

Meeting costs

1 425 310

1 453 100

1 453 100

3300

Travel of Article 5 parties and experts

     

3301

Travel of Article 5 parties: assessment panel meetings

350 000

350 000

350 000

3302

Travel of Article 5 parties: preparatory meetings and meetings of the parties

400 000

400 000

400 000

3303

Travel of Article 5 parties: Open‑ended Working Group meetings

365 000

365 000

365 000

3304

Travel of Article 5 parties: Bureau meetings

15 000

15 000

15 000

3305

Travel of Article 5 parties: Implementation Committee meetings

65 000

65 000

65 000

Subtotal:

Travel of Article 5 parties and experts

1 195 000

1 195 000

1 195 000

 

 

 

 

 

1600

Travel on official business

     

1601

Staff travel on official business

195 000

195 000

195 000

1602

Conference services staff travel on official business

15 000

15 000

15 000

Subtotal:

Travel on official business

210 000

210 000

210 000

 

 

 

 

 

4100–5300

Other operating costs

     

4100

Expendable equipment

18 000

15 000

10 000

4200

Non-expendable equipment

25 000

22 000

10 000

4300

Rental of premises

27 917

28 475

28 475

5100

Operation and maintenance of equipment

20 000

22 000

15 000

5200

Reporting costs

70 000

70 000

52 500

5300

Sundry

30 000

25 000

15 000

Subtotal:

Other operating costs

190 917

182 475

130 975

         

5201

Public awareness and communication

80 000

110 000

85 578

 

Total direct costs

4 710 007

4 789 835

4 713 913

 

Programme support costs

612 301

622 679

612 809

 

Grand total

5 322 308

5 412 514

5 326 722

         

Additional activities

     

1110

Temporary P-4 post (cost differential)

29 200

   

5210

Vienna Convention anniversary

50 000

   

Enhancement of digital presence (website, mobile application and meeting portal)

 

5407

Temporary post (P-3)

150 000

-

-

5408

Mobile app/Data centre

40 000

   

5409

Contacts management system

45 000

   

5410

Blends tool

10 000

 

 

 

Total direct costs: additional activities

324 200

-

-

 

Programme support costs

42 146

 

 

 

Total additional activities

366 346

-

-

 

Grand total

5 688 654

5 412 514

5 326 722

Appendix I to table A
Explanatory notes for the 2020 and 2021 budgets of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer


Cost category

Budget line

Notes

Employee salaries, allowances and benefits

1100

  1. The 2020 and 2021 estimates under this category have been increased by 2 per cent over the approved 2019 and proposed 2020 budgets respectively to allow for inflation.
  2. The costs of a United Nations Volunteer, to support the work of the Secretariat, approved for 2019 have been included.

Consultants

1200

The 2020 and 2021 estimates for consultants remain constant at the level of the 2019 budget.

Meeting costs

1300 This category includes the costs of venue; editing and translation of the documents; and interpretation during the meeting. Conference services staff time and travel costs belong to this category.


1321

Open-ended Working Group (OEWG) meetings:

  1. The estimates for the forty-second OEWG meeting are based on: (a) the quote for the venue received from the conference services department of the headquarters of the International Civil Aviation Organization, where the meeting is scheduled to take place from 13 to 17 July 2020; and (b) the quote for the documentation received from the Division of Conference Services of the United Nations Office at Nairobi.
  2. Conference services costs for the forty-third OEWG meeting, scheduled for July 2021 and tentatively planned to be held at the Economic and Social Commission for Asia and the Pacific headquarters in Bangkok are budgeted based on the estimated costs of the forty-first meeting plus an increase to account for inflation.

 

1322

Preparatory meetings and Meetings of the Parties:

  1. The budget remains at the same level as 2019 for both years on the assumption that the meetings will be hosted by a Government; however a confirmation is not yet in place.
  2. 2020 being the year of joint COP/MOP, the approved budget for the COP under the Vienna Convention Trust Fund will complement the budget for Thirty-Second Meeting of the Parties, and savings may be allocated for other activities in 2020.

 

1323

Communications and meeting costs for the assessment panels, associated technical options committees and subsidiary bodies are the same for both years and are maintained at the same level as 2019.

 

1324

One Bureau meeting is scheduled for each of the years, with provision for interpretation and document translation into appropriate languages, depending on the membership of the Bureau. The budget amounts are kept at the same level as the 2019 amount due to the uncertainty in the translation and interpretation requirements.

 

1325

The proposed budgets for Implementation Committee meetings in 2020 and 2021 include the cost of two meetings, one held back-to-back with the Open-ended Working Group Meeting and one held back-to-back with the Meeting of the Parties. The budget amounts are kept at the same level as the 2019 level due to the uncertainty in the interpretation requirements.

 

5401

The hospitality costs cover receptions at the meetings of the Open-ended Working Group and the Meetings of the Parties and have been maintained at the 2019 level.

Travel of Article 5 participants

3300

The participation of representatives of parties operating under paragraph 1 of Article 5 in various Montreal Protocol meetings is budgeted at $5,000 per representative per meeting, which is an average cost used for budgeting purposes. The standard cost of $5,000 is calculated using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.

 

3301

The cost of travel by experts to meetings of the assessment panels has been decreased from that of 2019, with both 2020 and 2021 being non-assessment years.

 

3302

The costs for 2020 and 2021 increased from the 2019 level.

 

3303

The costs for 2020 and 2021 increased from the 2019 level.

 

3304

Includes the cost of travel of Article 5 Bureau members to the Bureau meetings and to the Meetings of the Parties, budgeted at a lower level than 2019.

 

3305

  1. Includes the cost of travel of Article 5 Implementation Committee members to the two Implementation Committee meetings, the Open-ended Working Group meetings and the Meetings of the Parties
  2. The budgets for 2020 and 2021 have been decreased compared to that for 2019.

Travel on official business

1600

The budgets include travel of Secretariat staff to organize and/or participate in the meetings of the Montreal Protocol and other relevant meetings, such as the meetings of the Ozone Officers under the regional networks of the OzonAction Programme, to provide substantive support for meetings of importance to the ongoing work of the Secretariat to implement the decisions and requests of the parties.

 

1601–1602

Budget maintained at the same level as 2019.

Other operating costs

4100–5300

The section includes expendable/non-expendable equipment, rental of office premises, reporting costs, sundry costs, public awareness and communication.

 

4100

The budget includes the costs of software licences, stationery, office supplies and consumables. The costs for 2020 have been maintained at the same level as 2019.

 

4200

This budget line provides for the costs of computers, peripherals and furniture. The costs for 2020 have been maintained at the same level as 2019.

 

4300

The rental cost for the Secretariat’s offices in Nairobi is increased to provide for inflation.

 

5100

For the operation and maintenance of equipment, the budget includes the service-level agreements for printers and photocopy machines, IT support provided by the United Nations Office at Nairobi, and insurance of equipment. The cost for 2020 is at the same level as 2019, while that of 2021 is increased.

 

5200

Retained at the same level as 2019, the reporting costs include: (i) reporting and coverage by the International Institute for Sustainable Development at the Open-ended Working Group meetings and meetings of the parties; (ii) assessment panels reports; (iii) ad hoc translation and editing of documents not related to meetings; and (iv) publications.

 

5300

In 2020, at the same level as 2019, the sundry costs include: (i) telecommunication costs; (ii) freight costs; and (iii) training.

 

5201

The public awareness and communication budget line in 2020 and 2021 includes (i) International Ozone Day celebrations; (ii) visual materials; (iii) web hosting and maintenance; and (iv) communication campaigns.

                       

Appendix II to table A
Explanatory notes for the additional activities


Cost category

Budget line

Comment

Employee salaries, allowances and benefits

1110

The costs of upgrading the communications officer post from P-3 to P-4 is included in the budget for 2020 only.

Vienna Convention anniversary
Enhancement of the digital presence

5210

This budget is to commemorate the thirty-fifth anniversary of the Vienna Convention, in 2020. This will be complemented by the budget for promotional activities approved under the Vienna Convention Trust Fund.
This budget category provides for the enhancement and stability of the Secretariat’s digital presence, including its website, meeting portal and mobile applications.

 

5407

A temporary programme officer at the P-3 level, employed to undertake the work of digital enhancement.

 

5408–5410

This includes the development and services of the components of the digital presence and associated software required for: (i) the contacts management system; (ii) the mobile application for the data centre; and (iii) the blends tool.

Table B
Contribution by the parties to the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer
(United States Dollars)
(Pursuant to General Assembly resolution 73/271 of 22 December 2018, with a maximum assessment rate of 22 per cent)

 

Name of party

Adjusted United Nations scale, with 22 per cent maximum assessment rate considered

2020 contributions by the parties

2021 contributions by the parties equal to the proposed budget

2021 contributions by the parties equal to the zero-nominal-growth budget

1

Afghanistan

2

Albania

3

Algeria

0.138

7 321.00

7 446.00

7 328.00

4

Andorra

5

Angola

6

Antigua and Barbuda

7

Argentina

0.912

48 545.00

49 367.00

48 585.00

8

Armenia

9

Australia

2.203

117 249.00

119 236.00

117 346.00

10

Austria

0.675

35 917.00

36 526.00

35 947.00

11

Azerbaijan

12

Bahamas

13

Bahrain

14

Bangladesh

15

Barbados

16

Belarus

17

Belgium

0.818

43 557.00

44 296.00

43 593.00

18

Belize

19

Benin

20

Bhutan

21

Bolivia (Plurinational State of)

22

Bosnia and Herzegovina

23

Botswana

24

Brazil

2.939

156 402.00

159 052.00

156 531.00

25

Brunei Darussalam

26

Bulgaria

27

Burkina Faso

28

Burundi

29

Cabo Verde

30

Cambodia

31

Cameroon

32

Canada

2.725

145 048.00

147 507.00

145 169.00

33

Central African Republic

34

Chad

35

Chile

0.406

21 593.00

21 959.00

21 611.00

36

China

11.967

636 911.00

647 706.00

637 440.00

37

Colombia

0.287

15 280.00

15 539.00

15 293.00

38

Comoros

39

Congo

40

Cook Islands

41

Costa Rica

42

Côte d’Ivoire

43

Croatia

44

Cuba

45

Cyprus

46

Czechia

0.310

16 500.00

16 780.00

16 514.00

47

Democratic People’s Republic of Korea

48

Democratic Republic of the Congo

49

Denmark

0.552

29 392.00

29 890.00

29 416.00

50

Djibouti

51

Dominica

52

Dominican Republic

53

Ecuador

54

Egypt

0.185

9 868.00

10 036.00

9 877.00

55

El Salvador

56

Equatorial Guinea

57

Eritrea

58

Estonia

59

Eswatini

60

Ethiopia

61

European Union

2.492

132 635.00

134 883.00

132 745.00

62

Fiji

63

Finland

0.420

22 336.00

22 714.00

22 354.00

64

France

4.413

234 868.00

238 849.00

235 063.00

65

Gabon

──

66

Gambia

67

Georgia

68

Germany

6.071

323 098.00

328 574.00

323 366.00

69

Ghana

70

Greece

0.365

19 417.00

19 746.00

19 434.00

71

Grenada

72

Guatemala

73

Guinea

74

Guinea-Bissau

75

Guyana

76

Haiti

77

Holy See

78

Honduras

79

Hungary

0.205

10 929.00

11 114.00

10 938.00

80

Iceland

81

India

0.831

44 247.00

44 997.00

44 284.00

82

Indonesia

0.541

28 809.00

29 297.00

28 832.00

83

Iran (Islamic Republic of)

0.397

21 116.00

21 474.00

21 133.00

84

Iraq

0.129

6 844.00

6 960.00

6 850.00

85

Ireland

0.370

19 683.00

20 017.00

19 699.00

86

Israel

0.488

25 996.00

26 437.00

26 018.00

87

Italy

3.296

175 450.00

178 423.00

175 595.00

88

Jamaica

89

Japan

8.537

454 353.00

462 054.00

454 730.00

90

Jordan

91

Kazakhstan

0.177

9 443.00

9 603.00

9 451.00

92

Kenya

93

Kiribati

94

Kuwait

0.251

13 370.00

13 596.00

13 381.00

95

Kyrgyzstan

96

Lao People’s Democratic Republic

97

Latvia

98

Lebanon

99

Lesotho

100

Liberia

101

Libya

102

Liechtenstein

103

Lithuania

104

Luxembourg

105

Madagascar

106

Malawi

107

Malaysia

0.340

18 092.00

18 398.00

18 106.00

108

Maldives

109

Mali

110

Malta

111

Marshall Islands

112

Mauritania

113

Mauritius

114

Mexico

1.288

68 546.00

69 708.00

68 603.00

115

Micronesia (Federated States of)

116

Monaco

117

Mongolia

118

Montenegro

119

Morocco

120

Mozambique

121

Myanmar

122

Namibia

123

Nauru

124

Nepal

125

Netherlands

1.352

71 941.00

73 160.00

72 000.00

126

New Zealand

0.290

15 439.00

15 700.00

15 451.00

127

Nicaragua

128

Niger

129

Nigeria

0.249

13 263.00

13 488.00

13 274.00

130

Niue

131

North Macedonia

132

Norway

0.752

40 003.00

40 681.00

40 036.00

133

Oman

0.115

6 101.00

6 205.00

6 106.00

134

Pakistan

0.115

6 101.00

6 205.00

6 106.00

135

Palau

136

Panama

137

Papua New Guinea

138

Paraguay

139

Peru

0.152

8 063.00

8 200.00

8 070.00

140

Philippines

0.204

10 876.00

11 060.00

10 885.00

141

Poland

0.799

42 549.00

43 270.00

42 584.00

142

Portugal

0.349

18 569.00

18 883.00

18 584.00

143

Qatar

0.281

14 962.00

15 215.00

14 974.00

144

Republic of Korea

2.260

120 274.00

122 312.00

120 373.00

145

Republic of Moldova

146

Romania

0.197

10 504.00

10 682.00

10 513.00

147

Russian Federation

2.397

127 595.00

129 757.00

127 701.00

148

Rwanda

149

Saint Kitts and Nevis

150

Saint Lucia

151

Saint Vincent and the Grenadines

152

Samoa

153

San Marino

154

Sao Tome and Principe

155

Saudi Arabia

1.168

62 179.00

63 233.00

62 231.00

156

Senegal

157

Serbia

158

Seychelles

159

Sierra Leone

160

Singapore

0.483

25 731.00

26 168.00

25 753.00

161

Slovakia

0.153

8 117.00

8 255.00

8 124.00

162

Slovenia

163

Solomon Islands

164

Somalia

165

South Africa

0.271

14 430.00

14 675.00

14 442.00

166

South Sudan

167

Spain

2.139

113 854.00

115 783.00

113 948.00

168

Sri Lanka

169

State of Palestine

170

Sudan

171

Suriname

172

Sweden

0.903

48 067.00

48 882.00

48 107.00

173

Switzerland

1.147

61 065.00

62 100.00

61 115.00

174

Syrian Arab Republic

175

Tajikistan

176

Thailand

0.306

16 287.00

16 563.00

16 301.00

177

Timor-Leste

178

Togo

179

Tonga

180

Trinidad and Tobago

181

Tunisia

182

Turkey

1.367

72 736.00

73 969.00

72 797.00

183

Turkmenistan

184

Tuvalu

185

Uganda

186

Ukraine

187

United Arab Emirates

0.614

32 682.00

33 235.00

32 709.00

188

United Kingdom of Great Britain and Northern Ireland

4.552

242 297.00

246 404.00

242 498.00

189

United Republic of Tanzania

190

United States of America

21.930

1 167 185.00

1 186 967.00

1 168 153.00

191

Uruguay

192

Uzbekistan

193

Vanuatu

194

Venezuela (Bolivarian Republic of)

0.726

38 623.00

39 278.00

38 655.00

195

Vietnam

196

Yemen

197

Zambia

198

Zimbabwe

 

Total

100.000

5 322 308.00

 5 412 514.00

5 326 722.00

1  UNEP/OzL.Pro.31/5.