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Decision XXXIV/24: Financial reports and budgets for the Montreal Protocol on Substances that Deplete the Ozone Layer

Recalling decision XXXIII/14 on financial reports and budgets for the Montreal Protocol on Substances that Deplete the Ozone Layer,

Taking note of the financial report for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer for the fiscal year 2021,[1]

Recognizing the voluntary contributions of parties as an essential complement for the effective implementation of the Montreal Protocol,

Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Montreal Protocol,

Recognizing that the exceptional circumstances arising from the coronavirus disease (COVID‑19) pandemic have resulted in a higher cash balance due to a lower utilization of the budget in 2020 and 2021 and taking this into account with respect to the level of contributions for 2023,

Recognizing also that maintaining the level of contributions at the 2023 level will result in a significant reduction in the cash balance, and that there may be a need to increase the level of contributions in the coming years,

  1. To request the Executive Secretary to prepare budgets and work programmes for the years 2024 and 2025, based on the projected needs, for two budget scenarios:
  2. To request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand and the status of contributions to the Trust Fund;
  3. To request the Secretariat to ensure the full utilization of the programme support resources available to it in 2023 and in later years and, where possible, to offset programme support resources against the administrative components of the approved budget;
  4. To request the Executive Secretary to continue to prepare fact sheets for the presentation of future budgets;
  5. To request the Executive Secretary to continue to provide regular information on earmarked contributions and to include that information, where relevant, in the budget proposals of the Trust Fund, to enhance transparency with regard to the actual income and expenses of the Trust Fund;
  6. To request the Executive Secretary to enter into discussions with any party whose contributions have been outstanding for two or more years with a view to finding a way forward, and to report to the Thirty-Fifth Meeting of the Parties on the outcome of those discussions to enable further consideration by the parties of how to address the matter;
  7. To express its appreciation regarding the fact that a number of parties have paid their contributions for 2022 and prior years, and to urge those parties that have not done so to pay their outstanding contributions promptly and in full and all parties to pay their future contributions promptly and in full;
  8. To encourage parties and other stakeholders to contribute financially and by other means to assist the members of the three assessment panels and their subsidiary bodies, with a view to ensuring their continued participation in assessment activities under the Montreal Protocol;
  9. To reaffirm that a working capital reserve shall be maintained at a level of 15 per cent of the annual budget, to be used to meet the final expenditures under the Trust Fund, noting that the working capital reserve shall be set aside from the existing cash balance;
  10. To authorize the Secretariat to draw down from the cash balance the funds required to cover the shortfall between the level of contributions agreed upon in paragraph 3 of the present decision and the approved budget for 2023 as set out in paragraph 1 of the present decision;
  11. To approve the contributions to be paid by the parties in the amount of $3,170,390 for 2023 and to take note of the contributions for 2024 as set out in table B of the annex to the present decision;
  12. To authorize the Executive Secretary, on an exceptional basis, to draw upon the available cash balance for 2022 in an amount of up to $406,235 for specific activities listed in table A of the annex to the present decision, which includes an indicative amount for workshops in 2023, as called for in paragraph 4 (a) of decision XXXIV/6 and paragraph 6 (c) of decision XXXIV/10, provided that the cash balance is not reduced below the working capital reserve;
  13. To approve the revised budget, including the additional activities of $5,855,129 for 2022 and the budget of $5,729,665 for 2023, and to take note of the indicative budget for 2024, as set out in table A of the annex to the present decision, to be considered further by the Thirty‑Fifth Meeting of the Parties;
    1. A zero-nominal-growth scenario based on the 2023 approved budget;
    2. A scenario based on recommended adjustments to the zero-nominal-growth scenario, indicating the added costs or savings related thereto;
  14. To stress the need to continue to ensure that the budget proposals are realistic and represent the agreed priorities of all parties to help to ensure a sustainable and stable fund and cash balance, including contributions.

Annex to decision XXXIV/24

Table A
Approved revised budget for 2022 and approved budget for 2023, and noted budget for 2024

(United States dollars)

Budget line

Cost category

2022

2023

2024

Approved revised

Approved

Zero nominal growth

Proposed

1100

Employee salaries, allowances and benefits

1 371 985

1 725 000

1 759 500

1 759 500

1200

Consultants

80 551

85 000

85 000

85 000

1300

Meeting costs

       

1321

Conference services costs: Open–ended Working Group meetings

 649 620

730 000

610 000

610 000

1322

Conference services costs: preparatory meetings and meetings of the parties

859 800

 663 000

676 000

676 000

1323

Communication costs of Article 5 assessment panel members and organizational costs of panel meetings

59 416

 55 000

55 000

55 000

1324

Conference services costs: Bureau meetings

33 514

25 000

25 000

25 000

1325

Conference services costs: Implementation Committee meetings

210 714

125 000

125 000

125 000

5401

Hospitality

24 785

25 000

25 000

25 000

 

Subtotal: meeting costs

1 837 849

1 623 000

1 516 000

1 516 000

3300

Travel of Article 5 parties and experts

       

3301

Travel of Article 5 parties: assessment panel meetings

252 648

 350 000

350 000

350 000

3302

Travel of Article 5 parties: preparatory meetings and meetings of the parties

468 286

400 000

400 000

400 000

3303

Travel of Article 5 parties: Open-ended Working Group meetings

430 142

365 000

365 000

365 000

3304

Travel of Article 5 parties: Bureau meetings

15 000

15 000

15 000

15 000

3305

Travel of Article 5 parties: Implementation Committee meetings

62 802

 65 000

65 000

65 000

 

Subtotal: travel of Article 5 parties and experts

1 228 878

1 195 000

1 195 000

1 195 000

1600

Travel on official business

       

1601

Staff travel on official business

219 426

95 000

30 000

180 000

1602

Conference services staff travel on official business

13 656

15 000

15 000

 

Subtotal: travel on official business

233 082

210 000

30 000

195 000

4100–5300

Other operating costs

       

4100

Expendable equipment

4 219

15 000

7 000

15 000

4200

Non–expendable equipment

9 895

15 000

10 000

25 000

4300

Rental of premises

28 824

32 000

32 000

32 000

5100

Operation and maintenance of equipment

9 756

20 000

20 000

20 000

5200

Reporting costs

69 986

75 000

30 500

75 000

5300

Sundry

15 245

20 000

20 000

 

Subtotal: other operating costs

137 925

177 000

99 500

187 000

 5201

Public awareness and communication

57 292

55 500

25 000

65 000

 

Total direct costs

4 947 562

5 070 500

4 710 000

5 002 500

 

Programme support costs

643 183

659 165

612 300

650 325

 

Grand total

5 590 745

5 729 665

5 322 300

5 652 825

 

Additional activities funded from the cash balance

       

5201–7

Communication campaign

26 312

30 000

30 000

30 000

5201–8

Digital tools: enhancements

37 500

40 000

40 000

40 000

5201–9

Communication toolkit

 

7 500

   

5201–10

Assessment panel report – design

 

2 000

   

5407

Temporary Website Officer (P3)

(8 195)

     

5409

United Nations Volunteer Science

18 109

     

5411

Registration and contacts management system

24 800

     

5413

Conference services costs and travel of Article 5 parties – Fifth Extraordinary Meeting of the Partis

135 442

     

3306

Conference services costs and travel of Article 5 parties – energy efficiency workshop

 

140 000

   

3307

Conference services costs and travel of Article 5 parties – institutional processes workshop

 

140 000

 

 

 

Total direct costs – additional activities

233 968

359 500

70 000

70 000

 

Programme support costs

30 416

46 735

9 100

9 100

 

Total additional activities

264 384

406 235

79 100

79 100

 

Grand total

5 855 129

6 135 900

5 401 400

5 731 925

 

Appendix to table A

Explanatory notes for the 2023 budget of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

Cost category

Budget line

Notes

Employee salaries, allowances and benefits

1100

The estimates under this category have been increased by 2 per cent over the approved 2022 budget to allow for inflation.

The costs of the existing United Nations volunteers, to support the work of the Secretariat, are included in this category.

The category also includes other costs directly related to staff (e.g., medical services, stress counselling, host country services and security).

Consultants

1200

The estimate for consultants remains at the level of the 2022 approved amount.

Meeting costs

1300

This category includes venue costs, editing and translation of meeting documents, interpretation during the meeting, report-writing and meeting platform to allow online participation. Conference services staff time and travel costs are also included in this category.

1321

The estimates for the forty-fifth meeting of the Open‑ended Working Group are based on: (a) the quote for the venue received from the International Civil Aviation Organization in Montreal; and (b) the quote for the documentation received from the Division of Conference Services of the United Nations Office at Nairobi.

1322

The estimates for the Thirty-Fifth Meeting of the Parties have been increased by $13,000 from the approved 2022 budget. The cost is based on the quote received from the Division of Conference Services of the United Nations Office at Nairobi. As the hosting arrangements are not known at the time of preparing and approving the budget, it is assumed that the meeting will be held at the seat of the Secretariat, Nairobi.

1323

Communications and meeting costs for the assessment panels, associated technical options committees and subsidiary bodies are maintained at the level of the 2022 approved amount. The budget is used for the organization of meetings and for an allowance to co-chairs from parties operating under paragraph 1 of Article 5 to cover communication costs related to the work of assessment panels.

1324

The budget for the meeting of the Bureau of the Thirty-Fourth Meeting of the Parties is kept at the same level as the 2022 approved amount owing to uncertainty regarding translation and interpretation requirements.

1325

The proposed budget for Implementation Committee meetings in 2023 includes the cost of two meetings, one held back to back with the forty‑fifth meeting of the Open‑ended Working Group and the other held back to back with the Thirty-Fifth Meeting of the Parties. The budget amount is kept at the same level as the 2022 approved amount.

5401

The hospitality cost covers receptions at the meeting of the Open‑ended Working Group and the Meeting of the Parties and has been maintained at the level of the 2022 approved amount.

Travel of Article 5 parties

3300

The participation of representatives of parties operating under paragraph 1 of Article 5 and countries with economies in transition in various Montreal Protocol meetings is budgeted at $6,500 per representative per meeting calculated on the basis of economy-class fares using the most direct and economical route and United Nations daily subsistence allowances.

3301

The cost of travel by experts to meetings of the assessment panels has been decreased by $30,000, as 2023 is not an assessment year.

3302

The cost of travel by representatives to the Thirty-Fifth Meeting of the Parties is kept at the level of the 2022 approved amount.

3303

The cost of travel by representatives to the forty-fifth meeting of the Open‑ended Working Group is kept at the level of the 2022 approved amount.

3304

Includes the cost of travel of Bureau members to the Bureau meeting and to the Thirty-Fifth Meeting of the Parties, kept at the level of the 2022 approved amount.

3305

Includes the cost of travel of Implementation Committee members from Article 5 parties to participate in its seventieth and seventy-first meetings, to be held back to back with the forty-fifth meeting of the Open‑ended Working Group and the Thirty-Fifth Meeting of the Parties, respectively. The budget has been kept at the level of the 2022 approved amount.

Travel on official business

1600

The budget includes travel by Secretariat staff to organize and/or participate in meetings of the Montreal Protocol and other relevant meetings, such as the meetings of the ozone officers under the regional networks of the OzonAction programme, to provide substantive support for meetings of importance to the ongoing work of the Secretariat to implement the decisions and requests of the parties.

1601–1602

Staff travel budget line has been increased by $15,000 while conference services staff travel is maintained at the level of the 2022 approved amount.

Other operating costs

4100–5300

The category includes expendable and non-expendable equipment, the rental of office premises, the operation and maintenance of equipment, reporting costs, sundry costs, public awareness campaigns and communication.

4100

The budget includes the cost of software licences, stationery, office supplies and consumables. The cost has been decreased by $3,000 from the 2022 approved amount.

4200

This budget line provides for the cost of computers, peripherals and furniture. The cost has been decreased by $10,000 from the 2022 approved amount.

4300

The rental cost for the Secretariat’s offices in Nairobi has been maintained at the level of the 2022 approved amount.

5100

For the operation and maintenance of equipment, the budget includes the service-level agreements for printers and photocopying machines, information technology support provided by the United Nations Office at Nairobi, and insurance of equipment. The cost is at the same level as for 2022.

5200

The reporting costs include reporting and coverage at the forty-fifth meeting of the Open‑ended Working Group and the Thirty-Fifth Meeting of the Parties; assessment panel reports; ad hoc translation and editing of documents not related to meetings; and publications. The cost is at the same level as for 2022.

5300

The sundry budget includes telecommunication costs, freight costs and staff training costs. The cost has been decreased by $5,000 from the 2022 approved amount.

Public awareness and communication

5201

Includes website and web tools maintenance and hosting, awareness‑raising campaigns, visual materials and the World Ozone Day celebration.

Additional activities funded by cash balance

 

5201–7

5201–10

 

 

 

 

3306 – 3307

The budget will be used for:

·       Awareness-raising campaigns to complement the funds under the core budget

·       Enhancement and maintenance of existing digital tools

·       The communication toolkit

·       The design of the assessment panel report.

 

The budget will cover the costs for meeting servicing and travel of Article 5 parties to the two workshops.

 

Table B
Parties’ contributions to the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

(United States dollars)

(Pursuant to General Assembly resolution 76/238 of 24 December 2021, with a maximum assessment rate of 22 per cent)

 

Name of party

Adjusted United Nations scale with 22 per cent maximum assessment rate considered

2023 contributions by the parties

2024 contributions by the parties equal to the zero-nominal-growth budget

2024 contributions by the parties equal to the proposed budget

1

Afghanistan

2

Albania

3

Algeria

0.109

3 456

5 801

6 162

4

Andorra

5

Angola

6

Antigua and Barbuda

7

Argentina

0.718

22 763

38 214

40 587

8

Armenia

9

Australia

2.107

66 800

112 141

119 105

10

Austria

0.678

21 495

36 085

38 326

11

Azerbaijan

12

Bahamas

13

Bahrain

14

Bangladesh

15

Barbados

16

Belarus

17

Belgium

0.827

26 219

44 015

46 749

18

Belize

19

Benin

20

Bhutan

21

Bolivia (Plurinational State of)

22

Bosnia and Herzegovina

23

Botswana

24

Brazil

2.010

63 725

106 978

113 622

25

Brunei Darussalam

26

Bulgaria

27

Burkina Faso

28

Burundi

29

Cabo Verde

30

Cambodia

31

Cameroon

32

Canada

2.624

83 191

139 657

148 330

33

Central African Republic

34

Chad

35

Chile

0.419

13 284

22 300

23 685

36

China

15.228

482 787

810 480

860 812

37

Colombia

0.246

7 799

13 093

13 906

38

Comoros

39

Congo

40

Cook Islands

41

Costa Rica

42

Côte d’Ivoire

43

Croatia

44

Cuba

45

Cyprus

46

Czechia

0.339

10 748

18 043

19 163

47

Democratic People’s Republic of Korea

48

Democratic Republic of the Congo

49

Denmark

0.552

17 501

29 379

31 204

50

Djibouti

51

Dominica

52

Dominican Republic

53

Ecuador

54

Egypt

0.139

4 407

7 398

7 857

55

El Salvador

56

Equatorial Guinea

57

Eritrea

58

Estonia

59

Eswatini

60

Ethiopia

61

European Union

2.496

79 133

132 845

141 095

62

Fiji

63

Finland

0.416

13 189

22 141

23 516

64

France

4.311

136 676

229 444

243 693

65

Gabon

66

Gambia

67

Georgia

68

Germany

6.101

193 426

324 714

344 879

69

Ghana

70

Greece

0.324

10 272

17 244

18 315

71

Grenada

72

Guatemala

73

Guinea

74

Guinea-Bissau

75

Guyana

76

Haiti

77

Holy See

78

Honduras

79

Hungary

0.228

7 229

12 135

12 888

80

Iceland

81

India

1.042

33 035

55 458

58 902

82

Indonesia

0.548

17 374

29 166

30 978

83

Iran (Islamic Republic of)

0.370

11 730

19 693

20 916

84

Iraq

0.128

4 058

6 813

7 236

85

Ireland

0.438

13 886

23 312

24 759

86

Israel

0.560

17 754

29 805

31 656

87

Italy

3.184

100 945

169 462

179 986

88

Jamaica

89

Japan

8.019

254 234

426 795

453 300

90

Jordan

91

Kazakhstan

0.133

4 217

7 079

7 518

92

Kenya

93

Kiribati

94

Kuwait

0.234

7 419

12 454

13 228

95

Kyrgyzstan

96

Lao People’s Democratic Republic

97

Latvia

98

Lebanon

99

Lesotho

100

Liberia

101

Libya

102

Liechtenstein

103

Lithuania

104

Luxembourg

105

Madagascar

106

Malawi

107

Malaysia

0.347

11 001

18 468

19 615

108

Maldives

109

Mali

110

Malta

111

Marshall Islands

112

Mauritania

113

Mauritius

114

Mexico

1.219

38 647

64 879

68 908

115

Micronesia (Federated States of)

116

Monaco

117

Mongolia

118

Montenegro

119

Morocco

120

Mozambique

121

Myanmar

122

Namibia

123

Nauru

124

Nepal

125

Netherlands

1.375

43 593

73 182

77 726

126

New Zealand

0.308

9 765

16 393

17 411

127

Nicaragua

128

Niger

129

Nigeria

0.182

5 770

9 687

10 288

130

Niue

131

North Macedonia

132

Norway

0.678

21 495

36 085

38 326

133

Oman

0.111

3 519

5 908

6 275

134

Pakistan

0.114

3 614

6 067

6 444

135

Palau

136

Panama

137

Papua New Guinea

138

Paraguay

139

Peru

0.163

5 168

8 675

9 214

140

Philippines

0.212

6 721

11 283

11 984

141

Poland

0.836

26 504

44 494

47 258

142

Portugal

0.352

11 160

18 735

19 898

143

Qatar

0.269

8 528

14 317

15 206

144

Republic of Korea

2.570

81 479

136 783

145 278

145

Republic of Moldova

146

Romania

0.311

9 860

16 552

17 580

147

Russian Federation

1.863

59 064

99 155

105 312

148

Rwanda

149

Saint Kitts and Nevis

150

Saint Lucia

151

Saint Vincent and the Grenadines

152

Samoa

153

San Marino

154

Sao Tome and Principe

155

Saudi Arabia

1.182

37 474

62 910

66 816

156

Senegal

157

Serbia

158

Seychelles

159

Sierra Leone

160

Singapore

0.503

15 947

26 771

28 434

161

Slovakia

0.155

4 914

8 250

8 762

162

Slovenia

163

Solomon Islands

164

Somalia

165

South Africa

0.244

7 736

12 986

13 793

166

South Sudan

167

Spain

2.130

67 529

113 365

120 405

168

Sri Lanka

169

State of Palestine

170

Sudan

171

Suriname

172

Sweden

0.870

27 582

46 304

49 180

173

Switzerland

1.132

35 889

60 248

63 990

174

Syrian Arab Republic

175

Tajikistan

176

Thailand

0.367

11 635

19 533

20 746

177

Timor-Leste

178

Togo

179

Tonga

180

Trinidad and Tobago

181

Tunisia

182

Türkiye

0.844

26 758

44 920

47 710

183

Turkmenistan

184

Tuvalu

185

Uganda

186

Ukraine

187

United Arab Emirates

0.634

20 100

33 743

35 839

188

United Kingdom of Great Britain and Northern Ireland

4.368

138 483

232 478

246 915

189

United Republic of Tanzania

190

United States of America

21.958

696 155

1 168 671

1 241 247

191

Uruguay

192

Uzbekistan

193

Vanuatu

194

Venezuela (Bolivarian Republic of)

0.175

5 548

9 314

9 892

195

Viet Nam

196

Yemen

197

Zambia

198

Zimbabwe

 

Total

100.00

3 170 390

5 322 300

5 652 825

 

[1] UNEP/OzL.Pro.34/5.