Annex IV: Trust fund for the Montreal Protocol on substances that deplete the Ozone Layer

Approved revised 2016, approved 2017 and proposed 2018 budgets (in United States dollars)

Cost category		Revised 2016	2017	Proposed 2018
1100	Professional and higher category	1 060 652	1 249 082	1 249 082
1300	Administrative support	232 542	233 990	241 000
Component total: employee salaries, allowances and benefits		1 293 194	1 483 072	1 490 082
Consultants
1201	Assistance in data reporting, analysis and promotion of implementation of the Protocol	85 000	85 000	85 000
Component total: non-employee compensation and allowances		85 000	85 000	85 000
Expendable equipment
4101	Miscellaneous expendables	18 000	18 000	18 000
Subtotal		18 000	18 000	18 000
Non-expendable equipment
4201	Personal computers and accessories	5 000	5 000	5 000
4202	Portable computers	5 000	5 000	5 000
4203	Other office equipment (server, scanner, furniture, etc.,)	5 000	5 000	5 000
4204	Photocopiers	5 000	5 000	5 000
4205	Equipment and peripherals for paperless meetings	5 000	5 000	5 000
Subtotal		25 000	25 000	25 000
Rental of premises
4301	Rental of office premises	41 870	41 870	41 870
Subtotal		41 870	41 870	41 870
Operation and maintenance of equipment
5101	Maintenance of equipment and others	20 000	20 000	20 000
Subtotal		20 000	20 000	20 000
Reporting costs
5201	Reporting	65 000	65 000	50 000
5202	Reporting (assessment panels)	5 000	5 000	5 000
5203	Reporting (Protocol awareness)	5 000	5 000	5 000
Subtotal		75 000	75 000	60 000
Sundry
5301	Communications	10 000	10 000	10 000
5302	Freight charges	10 000	10 000	10,000
5303	Training	10 000	10 000	10 000
5304	Others (International Ozone Day)	10 000	90 000	15 000
Subtotal		40 000	120 000	45 000
Component total: supplies and consumables		219 870	299 870	209 870
Travel on official business
1601	Staff travel on official business	210 000	210 000	210 000
1602	Conference Services staff travel on official business	15 000	15 000	15 000
Component total: travel on official business		225 000	225 000	225 000
Meeting costs
1321	Conference services costs: Open-ended Working Group meetings	600 000	676 000^{^[1]}	631 000
1322	Conference services costs: preparatory meetings and meetings of the parties	625 000	460 000	645 000
1323	Communication costs of Article 5 party assessment panel members and organizational costs of meetings	70 000	70 000	90 000
1324	Conference services costs: Bureau meetings	25 000	25 000	25 000
1325	Conference services costs: Implementation Committee meetings	125 000	125 000	125 000
1326	Conference services costs: Montreal Protocol informal consultation meetings	10 000	10 000	10 000
1332	Conference services costs: resumed thirty-seventh meeting of the Open-ended Working Group	80 000	−	−
1333	Conference services costs: Additional five-day meeting of the Open-ended Working Group and two‑day back-to-back extraordinary Meeting of the Parties	870 000	−	−
Subtotal		2 405 000	1 366 000	1 526 000
Travel of Article 5 parties
3301	Travel of Article 5 parties: assessment panel meetings	450 000	400 000	450 000
3302	Travel of Article 5 parties: preparatory meetings and meetings of the parties	375 000	375 000	375 000
3303	Travel of Article 5 parties: Open-ended Working Group meetings	325 000	325 000	325 000
3304	Travel of Article 5 parties: Bureau meetings	20 000	20 000	20 000
3305	Travel of Article5 parties: Implementation Committee meetings	125 000	125 000	125 000
3306	Travel of Article5 parties: consultations in an informal meeting	10 000	10 000	10 000
3312	Travel of Article5 parties: Additional five-day meeting of the Open-ended Working Group and two‑day back-to-back extraordinary Meeting of the Parties	435 000	−	−
Subtotal		1 740 000	1 255 000	1 305 000
Hospitality
5401	Hospitality	25 000	25 000	25 000
Subtotal		25 000	25 000	25 000
Component total: operating expenses		4 170 000	2 646 000	2 725 250
Total direct costs		5 993 064	4 738 942	4 865 952
Programme support costs (13 per cent)		779 098	616 062	632 574
Grand total		6 772 162	5 355 004	5 498 526

Explanatory notes for the approved revised budget for 2016, the approved budget for 2017 and the proposed budget for 2018 of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

Budget line	Comment
Professional and higher category 1100	Indicative Professional-level salary costs applicable to the Nairobi duty station and trends in salary costs have been used for the budgets. Salary costs for staff at the Professional level consist of: (a) basic salaries; (b) post adjustment as determined and reviewed by the International Civil Service Commission of the United Nations throughout the year, based on the cost of living index of the Nairobi duty station; and (c) entitlements such as home leave travel, which is granted during alternate years, and education grant. The post of Senior Environmental Affairs Officer was filled internally effective January 2016. The approved and proposed budgets for 2017 and 2018, respectively, represent full years’ salary and emoluments at the P-5 level. The post of the Programme Officer became vacant as of January 2016. Recruitment to fill the post is currently under way and the post is expected to be filled by the end of 2016. The post of Senior Administrative Officer at the P-5 level is funded by the programme support cost budget. The post of Communications and Information Officer at the P-3 level is funded fully from the Trust Fund for the Vienna Convention.
Administrative support/personnel 1300	Indicative General Service level salary costs applicable to the Nairobi duty station and trends in actual salary cost have been used for the budgets. The approved 2016 budget increased by 5 per cent compared with the 2015 budget to cater for normal step increments and inflation. The 2017 and 2018 budget proposals reflect trends in actual costs and a 3 per cent inflation rate taking into account annual salary step increments. Two posts at the G-6 level, Programme Assistant and Meeting Services Assistant, are funded by the Trust Fund for the Vienna Convention. The 2017 budget cuts the staffing levels for the Secretariat further with the proposal to abolish two posts (Research Assistant (G-6) and Team Assistant (G-4))
Consultants 1201	Consultants are used by the Secretariat for research on meetings and facilitation of the workshop on HFC management. The proposed budget for 2017 would not change from the approved amount of $85,000 and would be maintained at that level in 2018.
Supplies and consumables 4101, 4201–4205, 4301, 5101, 5201–5203, 5301-5304 Reporting 5201	The section includes expendable equipment, non-expendable equipment and rental of office premises, reporting costs, communication, freight, training and the costs of Ozone Day celebrations. The Secretariat is planning to enhance the 2017 Ozone Day celebrations as 2017 marks the thirtieth anniversary of the Montreal Protocol. The Secretariat will embark on a multi-faceted campaign to raise awareness. The amount budgeted for reporting will enable the Secretariat to cover standard reporting costs associated with operations and remains relatively constant for the three years.
Travel on official business 1601–1602	Travel on official business for 2017 and 2018 is maintained at the 2016 level.
Operating expenses 1321–1333 and 5401 1321, 1333 1321, 1333 1322 1324 1325 5401 3301–3312	This section includes meetings costs, travel of Article 5 party meeting participants and hospitality. Meeting costs (not including travel of Article 5 parties) The 2016 meeting costs have been increased as follows: $80,000 to cover the cost of the resumed thirty-seventh meeting of the Open-ended Working Group (15 and 16 July 2016), back to back with the thirty-eighth meeting of the Open-ended Working Group (18–21 July) and the Third Extraordinary Meeting of the Parties (22 and 23 July) in Vienna. $70,000 to cover interpretation at three sessions daily for the meetings of the Open-ended Working Group and the Third Extraordinary Meeting in Vienna in July. The cost of the third daily session is substantially higher due to the summer holidays and the Department of Conference Services having to hire non-Vienna-based interpreters For the 2017 approved budget: The 2017 budget represents a decrease of 20 per cent compared to the 2016 budget given that one less meeting is planned for 2017. In addition, in 2017 the cost of the meeting, which is currently budgeted at $252,000, is shared with the Vienna Convention Trust Fund, hence the decrease in meeting costs to $460,000. However, the proposed budget for 2018 for this line item will increase to $645,000. One Bureau meeting is scheduled for each of the years 2017 and 2018, with provision for interpretation and document translation into the appropriate languages depending on the membership of the Bureau. The proposed costs have remained the same as for the 2016 budget. The approved and proposed budgets for Implementation Committee meetings in 2017 and 2018 have remained the same as the approved amount for 2016. Hospitality cost covers receptions at the meetings of the Open-ended Working Group and the Meeting of the Parties. Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required, either through individual consultancies or corporate contracts. Travel of Article 5 party meeting participants For the 2017 approved budget: The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Montreal Protocol meetings is budgeted at $5,000 per representative per meeting using the most appropriate and advantageous economy class fare and United Nations daily subsistence allowances. All other costs remain the same. For 2017 and 2018, the cost of travel for Article 5 party meeting participants decreases given that no additional meetings are planned. The Secretariat confirms that no funds from the budget lines in this section have been used to cover the cost of travel of representatives of non-Article 5 parties.

[1] To include a workshop on safety standards in accordance with decision XXVIII/4.