Annex I: Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer: Approved 2012 and 2013 and proposed 2014 budgets
|w/m||2012 (US$)||w/m||2013 (US$)||2014 (US$)|
|10||PROJECT PERSONNEL COMPONENT|
|1101||Executive Secretary (D-2) (shared with the Vienna Convention, VC)||6||166,000||6||170,980||185,980|
|1102||Deputy Executive Secretary (D-1)||12||302,538||12||311,614||320,962|
|1103||Senior Legal Officer (P-5)||12||208,711||12||214,972||214,972|
|1104||Senior Scientific Affairs Officer (P-5) (shared with VC)||6||110,000||6||113,300||116,699|
|1105||Senior Administrative Officer (P-5) (paid by UNEP)||0||0||0|
|1106||Programme Officer (Information System & Technology - P-4)||12||154,618||12||159,257||164,035|
|1107||Programme Officer (Communication & Information - P-3) (paid from VC)||12||0||12||0||0|
|1108||Programme Officer (Monitoring and Compliance - P-4)||12||193,640||12||199,449||205,432|
|1109||Webmaster (P-2) 1||12||12||0||0|
|1201||Assistance in data-reporting, analysis and promotion of the implementation of the Protocol||75,000||75,000||75,000|
|1301||Administrative Assistant (G-7) (shared with VC)||6||21,888||6||22,545||23,221|
|1302||Administrative Assistant (G-6)||12||28,350||12||29,768||31,256|
|1303||Programme Assistant (G-6) (paid from VC)||12||0||12||0||0|
|1304||Programme Assistant (Data)(G-6) (shared with VC)||6||18,452||6||19,375||19,375|
|1305||Research Assistant (G-6) (shared with VC)||6||16,295||6||16,295||16,295|
|1306||Information Management Assistant (G-6)||12||28,387||12||29,239||29,239|
|1307||Data Assistant (Computer Information Systems Assistant) (G-7)||12||44,704||12||47,386||47,386|
|1308||Administrative Assistant - Fund (G-7) - paid by UNEP-(approved for upgrade to P-2 - Associate Administrative Officer) 2||12||0||12||0||0|
|1309||Team Assistant/Logistics Assistant (G-4) (paid by UNEP)||12||0||12||0||0|
|1310||Meetings Services Assistant/Bilingual Senior Secretary (G-6) (paid from VC)||12||0||12||0||0|
|1321||Open-ended Working Group Meetings||490,000||490,000||490,000|
|1322||Preparatory and Parties Meetings (shared with VC every three years, applies to the twenty-third and twenty-sixth Meetings of the Parties to the Montreal Protocol and Ninth and Tenth meetings of the Conference of the Parties to the Vienna Convention in 2011 and 2014)||500,000||500,000||350,000|
|1323||Assessment Panel Meetings||75,000||75,000||75,000|
|1325||Implementation Committee Meetings||111,200||111,200||111,200|
|1326||MP informal consultation meetings||10,000||10,000||10,000|
|1600||Travel on Official Business|
|1601||Staff travel on official business||210,000||210,000||210,000|
|1602||Conference Services staff travel on official business||15,000||15,000||15,000|
|3300||Support for Participation|
|3301||Assessment Panel Meetings 4||400,000||450,000||420,000|
|3302||Preparatory and Parties Meetings (Montreal Protocol bears the cost of the participation of MP & VC delegates from A5 countries at the joint 23rd MOP and 9th COP in 2011)||350,000||350,000||350,000|
|3303||Open-ended Working Group Meetings||300,000||300,000||300,000|
|3305||Implementation Committee Meetings||125,000||125,000||125,000|
|3306||Consultations in an informal meeting||10,000||10,000||10,000|
|40||EQUIPMENT AND PREMISES COMPONENT|
|4100||Expendable Equipment (items under $1,500)|
|4101||Miscellaneous expendables (shared with VC)||20,000||20,000||20,000|
|4201||Personal computers and accessories||5,000||5,000||5,000|
|4203||Other office equipment (server, fax, scanner, furniture etc.)||5,000||5,000||5,000|
|4204||Photocopiers (for external use)||5,000||5,000||5,000|
|4205||Equipment and peripherals for paperless conferences||10,000||5,000||5,000|
|4301||Rental of office premises (shared with VC)||49,440||51,870||51,870|
|5100||Operation and Maintenance of Equipment|
|5101||Maintenance of equipment and others (shared with VC)||20,000||20,000||20,000|
|5202||Reporting (Assessment Panels)||10,000||10,000||10,000|
|5203||Reporting (Protocol Awareness)||5,000||5,000||5,000|
|5304||Others (International Ozone Day)||40,000||10,000||10,000|
|99||TOTAL DIRECT PROJECT COST||4,354,657||4,360,549||4,221,223|
|Programme support costs (13%)||566,105||566,871||548,759|
|GRAND TOTAL (inclusive of programme support costs)||4,920,762||4,927,420||4,769,982|
|Operating cash reserve exclusive of PSC||0||0||0|
|Draw down 5||643,829||650,487||493,049|
|Contribution from the Parties||4,276,933||4,276,933||4,276,933|
|1 For the substantive and technical operations, as well as the maintenance of the different web sites managed by the Secretariat for the delivery of essential communications services which is envisaged to be discharged by a dedicated webmaster, the Parties request the Secretariat to explore the possibility of collaborating with UNEP, other organizations in the United Nations system, as well as external services to deliver the required website services, and report the findings to the next meeting of the Open-ended Working Group of the Parties to the Montreal Protocol.|
|2 The upgrade of this post from G-7 level to P-2 (Associate Administrative Officer) is not intended to set a precedent for future decisions.|
|3 In accordance with decision XXII/2, and under the decision created by that decision, the Secretariat entered into a contract with ICF International for the preparation of an evaluation of the financial mechanism.|
|4 Budget line covers participation of Article 5 TEAP experts to enable the timely completion of the work requested by the Parties.|
|5 Draw down levels were set with a view to maintaining the level of contributions constant through 2013.|
Explanatory notes for the approved 2012 and 2013, and proposed 2014 budgets of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer
|Indicative Professional salary costs applicable to the relevant duty stations have been used for the budget proposals. Where information on actual staff costs is available, however, the figures have been adjusted accordingly, as in budget lines 1102 and 1104. Unspent commitments normally revert to the Trust Fund for the Montreal Protocol.
The post of the Senior Administrative Officer continues to be paid by UNEP from the 13 per cent programme support costs.
Webmaster post – For the substantive and technical operations, as well as the maintenance of the different web sites managed by the Secretariat for the delivery of essential communications services which is envisaged to be discharged by dedicated webmaster, the Parties requested the Secretariat to explore the possibility of collaborating with UNEP, other organizations in the United Nations system, as well as external services to deliver the required website services, and report the findings to the next meeting of the Open-ended Working Group of the Parties to the Montreal Protocol.
|Consultants – 1201||Assistance in data reporting, updating of publications, translation of essential features of the Ozone Secretariat website and the maintenance of a fully interlinked digital system at the Secretariat will continue to be required. Funds under this line may be transferred to line 1100 to create or support short-term Professional posts if necessary.|
|Standard General Service salary costs applicable to the Nairobi duty station have been used for the 2013–2014 budget proposals.
The upgrade of this post from G-7 level to P-2 level (Associate Administrative Officer) is not intended to set a precedent for future decisions.
Administrative support/Conference services – 1321–1326
|The post of Bilingual Secretary is funded from the Vienna Convention Trust Fund.
Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required, either through individual consultancies or corporate contracts.
The current conference servicing costs have been based on the following reasons and assumptions:
1321: The budget proposed is for one meeting of the Open-ended Working Group to be held each year in 2013 and 2014 in Nairobi or at another United Nations venue, in the six official United Nations languages;
1322: The Montreal Protocol budget for 2014 will be shared with the Vienna Convention budget for the tenth meeting of the Conference of the Parties to the Vienna Convention;
The budgeted amount is based on the estimated cost of holding the Meeting of the Parties in Nairobi in 2013 and 2014, in the six official United Nations languages. Any additional costs arising from holding the meetings in a location other than Nairobi will be borne by the Governments hosting the meetings;
1323: The budget allocation in 2013 and 2014 will cover the costs of organizing annual meetings of the assessment panels and the Technology and Economic Assessment Panel’s technical options committees, together with communication and other sundry costs related to the work of Panel members from developing countries and countries with economies in transition;
|1324: One Bureau meeting is scheduled for each of the years 2013 and 2014, with provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau;
1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2013 and 2014, with interpretation and document translation as required, to be held back-to-back with the Open‑ended Working Group meetings and the meetings of the parties in those years;
1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2013 and 2014 to facilitate the work of assisting the parties and promoting ratification of and compliance with the Montreal Protocol and its amendments.
|Travel on official business – 1601–1602||Travel on official business for 2013 and 2014 is being maintained at the 2012 level.|
|Meetings/Participation component – 3300
|Participation of representatives of developing countries
The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Protocol meetings is budgeted at $5,000 per meeting per representative, taking into account no more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.
The budget provision requested in 2012 for travel of members and experts of the assessment panels and the technical options committees attending assessment panel meetings has been reduced by $50,000 to reflect the expected level of expenditure for the year. Additional funds will be requested as required for the next assessment process.
|In 2014, the total participation costs based on some 80 participants attending the joint meetings of the Conference of the Parties to the Vienna Convention and the Meeting of the Parties to the Montreal Protocol, will be borne fully by the Trust Fund for the Montreal Protocol.
Participation costs are based on some 60 participants attending the Open‑ended Working Group meetings in both 2013 and 2014.
|3304||Participation costs are based on one Bureau meeting per year for four Bureau members from developing countries or countries with economies in transition at each meeting.|
|3305||The participation costs for the two Implementation Committee meetings per year are based on eight members from developing countries and countries with economies in transition at each meeting and one representative each from three or four countries invited by the Implementation Committee at each meeting. Provision has also been made for travel by the Implementation Committee President or Vice-President from a country operating under paragraph 1 of Article 5 to attend three Executive Committee meetings a year.|
|3306||Funds have been allocated to finance the participation of two participants from developing countries and countries with economies in transition in informal consultations in 2013 and 2014 on critical issues relating to the Montreal Protocol. It is expected that these consultations will be held in Nairobi.|
|Equipment and premises component|
|Non-expendable equipment – 4203||A small amount has been allocated to provide for increased server capacity, as required, to cope with the demands of paperless meetings and to enable the Secretariat to replace equipment as required.|
|Premises (rent) – 4300||The allocation for rental of premises in 2013 and 2014 has been based on Nairobi rental rates imposed by the United Nations Controller.|
|Reporting costs (including editing, translation, duplication, publication and printing) – 5201–5203||General reporting costs for the Secretariat are provided for under these lines. Line 5201 is being reduced minimally in 2012 to reflect projected savings due to reduced duplication, publication and printing. Line 5202 is reserved for reporting of assessment panels. A small amount is allocated in line 5203 for any editing, translation, duplication, publication and printing related to Protocol awareness campaigns.|
Communications – 5301
|Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision under this line. Line 5301 is being reduced minimally in 2012 to reflect projected savings due to increased usage of communications facilities available within the computing systems.|
|Training – 5303||The provision for training will be maintained to meet evolving training needs and to cater for training schemes introduced by the United Nations as a result of its continuing human resources reform programme and guidelines for continuous training to encourage high performance delivery of staff.|
|Others (International Ozone Day) – 5304||The Ozone Secretariat will continue to provide assistance to specific countries during 2012 and 2013 to assist in their preparations for the celebration of the International Day for the Preservation of the Ozone Layer. In 2012, this line is being increased by $30,000 from the originally approved level of $10,000 to augment the funds required to support celebrations of International Ozone Day and the twenty-fifth anniversary of the Montreal Protocol at the national level.|