Annex I: Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Approved revised budget for 2017 and approved budgets for 2018, 2019 and 2020
(United States dollars)

Budget line	Cost category		Approved revised 2017	Approved 2018	Approved 2019	Approved 2020
1000	Employee salaries, allowances and benefits		555 875	566 993	578 333	589 898
Operating costs
1300	Meeting costs
1322	Conference Services costs: preparatory meetings and meetings of the parties		252 000	-	-	252 000
1324	Conference Services costs: Bureau meetings		20 000	-	-	20 000
1327	Conference Services costs: Ozone Research Managers meeting		15 000	-	-	20 000
1328	Promotional activities for the protection of the ozone layer		10 000	10 000	10 000	10 000
5401	Hospitality		10 000	-	-	15 000
Subtotal, meeting costs			307 000	10 000	10 000	317 000
3300	Travel of Article 5 parties
3304	Travel of Article 5 parties: Bureau meetings		20 000	-	-	20 000
3307	Travel of Article 5 parties: Ozone Research Managers meeting		150 000	-	-	160 000
Subtotal, travel of Article 5 parties			170 000	-	-	180 000
1600	Staff travel on official business		30 000	30 000	30 000	30 000
Other operating costs: consumables and supplies
4100	Expendable equipment		8 000	8 000	8 000	8 000
4203	Other office equipment		5 000	5 000	5 000	5 000
4205	Equipment and peripherals for paperless conferences		5 000	5 000	5 000	5 000
4300	Rental of premises		17 500	17 500	17 500	17 500
5100	Operation and maintenance of equipment		7 500	7 500	7 500	7 500
5200	Reporting costs		7 500	7 500	7 500	7 500
5202	Reporting costs (Ozone Research Managers)		5 000	-	-	5 000
5300	Sundry		40 000	40 000	40 000	40 000
Subtotal, other operating costs: supplies and consumables			95 500	90 500	90 500	95 500
Total direct costs			1 158 375	697 493	708 833	1 212 398
	Programme support costs (13 per cent)		150 589	90 674	92 148	157 612
Grand total			1 308 964	788 167	800 981	1 370 010

Explanatory notes for the proposed revision to the approved budget for 2017 and the proposed budgets for 2018, 2019 and 2020 for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Cost category	Budget line	Comment
Employee salaries, allowances and benefits	1000	The 2017 costs include a decrease of $21,000, representing the cost of the abolished post of Research Assistant and an increase of $16,855 to align the costs to 2017 salary costs. The salary costs for 2018, 2019 and 2020 are increased by 2 per cent to provide for inflation.
Operating expenses		This section includes meeting costs, travel of Article 5 participants and hospitality.
	1300	Meeting costs Necessary funds may be transferred from the conference servicing budget lines should such services be required to be rendered either by individual consultancies or under corporate contracts. The current conference servicing costs are based on the following background and assumptions:
	1322	The conferencing costs of the eleventh and twelfth meetings of the Conference of the Parties to the Vienna Convention are shared with the Twenty-Ninth and Thirty-Second Meetings of the Parties to the Montreal Protocol since they will be held jointly in 2017 and 2020.
	1324	Bureau meetings are scheduled in 2017 and 2020. The first meeting in the year is held back to back with the meeting of the Ozone Research Managers and the second is held back to back with the meeting of the Bureau of the Meeting of the Parties to the Montreal Protocol. The meetings have provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.
	1327	The 2017 and 2020 budgets include conference services costs for the tenth and eleventh meetings of the Ozone Research Managers. Costs in 2017 were reduced owing to the provision of services by the World Meteorological Organization at a reduced rate. The 2020 budget is increased by $5,000 over the 2017 costs to cater for inflation.
	1328	A minimum amount of $10,000 is proposed for each year to cover activities in connection with the celebration of the International Day for the Protection of the Ozone Layer.
	5401	Hospitality costs cover the receptions at the meeting of the Ozone Research Managers and the joint Conference of the Parties and Montreal Protocol meetings. In 2017, the cost of the reception at the meeting of the Ozone Research Managers was reduced owing to favourable catering rates provided by the caterers at the World Meteorological Organization.
	3300	Travel of Article 5 participants: Considering that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the Meeting of the Parties to the Montreal Protocol, participation costs are borne by the Trust Fund for the Montreal Protocol. The Secretariat confirms that no funds from the budget lines in this section have been used to cover the cost of travel of representatives of non-Article 5 parties.
	3304	Participation costs are based on two Bureau meetings, in 2017 and 2020 respectively, for four participants from developing countries or countries with economies in transition, being held back to back with the meeting of the Ozone Research Managers and the meeting of the Conference of the Parties to the Vienna Convention.
	3307	For the tenth meeting of the Ozone Research Managers in 2017, the budget of $175,000 catered for the participation of 35 experts at an average cost of $5,000, taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances. However, 53 participants were funded at an average cost of $2,500 (note, however, that the costs are being finalized at the time of preparing the present document).
Travel on official business	1600	The budgets include travel of Secretariat officers in connection with the organization of the meetings of the Ozone Research Managers and the meetings of the Conference of the Parties, in addition to travel related to the provision of support to network and capacity‑building meetings.
Other operating costs: consumables and supplies		The section includes expendable equipment, non-expendable equipment and rental of office premises, operation and maintenance of equipment, reporting costs, communication, freight and the costs of Ozone Day celebrations.
	4100–4205 and 5101	The budgets for expendable equipment, office equipment, equipment for peripherals for paperless conferences and operation and maintenance of equipment have been maintained at the approved 2017 levels. The Secretariat is maintaining its electronic data processing systems to make the documentation of the Protocol and the Convention available electronically to the parties. This requires periodic procurement of necessary peripherals and software licences and updating of existing computer servers. A minimum provision has been made to enable the Secretariat to replace some equipment each year.
	4300	The rental cost is shared with the Trust Fund for the Montreal Protocol. The budgets are maintained at the approved 2017 level. Nairobi rental rates are determined by the United Nations Controller.
	5200–5202	Reporting costs in 2017 and 2020 cater for the report of the meeting of the Ozone Research Managers, which is being reduced in 2017 and 2020 from $10,000 to $5,000, due to savings on printing and distribution since the document is distributed in electronic format. Other general reporting costs that cover editing and translation of general documents, among other things, are maintained at the approved level of $7,500.
	5300	Sundry includes communications, freight and Ozone Day celebration costs of $20,000, $15,000 and $5,000, respectively, and these are maintained at the approved 2017 level.