Annex I: Trust Fund for the Vienna Convention for the Protection of the Ozone Layer Approved budgets for 2014, 2015, 2016 and 2017

Annex I

Trust Fund for the Vienna Convention for the Protection of the Ozone Layer
Approved budgets for 2014, 2015, 2016 and 2017

(United States dollars)

					Work months	2014	2015	2016	2017
10 Personnel and conference services component
	1100	Professional Staff
		1101		Executive Secretary (D-2) (shared with MP)	6	143 800	143 800	143 800	143 800
		1104		Senior Scientific Affairs Officer (P-5) (shared with MP)	6	107 000	107 000	107 000	107 000
		1107		Programme Officer (Communication and Information) (P-3)	12	114 125	152 274	155 776	159 359
	1199	Subtotal				364 925	403 074	406 576	410 159

	1300	Administrative support
		1301		Administrative Assistant (G-7) (shared with MP)	6	26 000	26 000	26 000	26 000
		1303		Programme Assistant (G-6)	12	37 000	38 110	39 253	40 431
		1304		Programme Assistant (Data)(G-6) (shared with MP)	6	22 000	22 000	22 000	22 000
		1305		Research Assistant (G-6) (shared with MP)	6	21 000	21 000	21 000	21 000
		1310		Meetings Services Assistant (G-6)	12	15 592	38 110	39 253	40 431
		Subtotal				121 592	145 220	147 507	149 862
		1322		Conference servicing cost of the preparatory meetings and meetings of the parties (shared with MP every three years)		252 000			252 000
		1324		Conference servicing cost of the Bureau Meeting		20 000			20 000
		1327		Conference servicing cost of the Meeting of the Ozone Research Managers		24 000			24 000
		1328		Promotion activities for the protection of the ozone layer		10 000	10 000	10 000	10 000
	1399	Subtotal				306 000	10 000	10 000	306 000

	1600	Travel on official business
		1601		Staff travel on official business		30 000	30 000	30 000	30 000
	1699	Subtotal				30 000	30 000	30 000	30 000
1999 Component total						822 517	588 294	594 082	896 020
30 Meeting participation component
	3300	Support for participation
		3304		Travel cost of A5 members to the Bureau meeting		20 000			20 000
		3307		Travel costs of A5 members to the meeting of the Ozone Research Managers		175 000			175 000
	3399	Subtotal				195 000	0	0	195 000
3999 Component total						195 000	0	0	195 000
40 Equipment and premises component
	4100	Expendable equipment (items under $1,500)
		4101		Miscellaneous expendables (shared with MP)		8 000	8 000	8 000	8 000
	4199	Subtotal				8 000	8 000	8 000	8 000
	4200	Non-expendable equipment
		4203		Other office equipment (server, fax, scanner, furniture, etc.,)		5 000	5 000	5 000	5 000
		4205		Equipment and peripherals for paperless conferences		5 000	5 000	5 000	5 000
	4299	Subtotal				10 000	10 000	10 000	10 000
	4300	Premises
		4301		Rental of office premises (shared with MP)		17 500	17 500	17 500	17 500
	4399	Subtotal				17 500	17 500	17 500	17 500
4999 Component total						35 500	35 500	35 500	35 500
50 Miscellaneous component
	5100	Operation and maintenance of equipment
		5101		Maintenance of equipment and others (shared with MP)		7 500	7 500	7 500	7 500
	5199	Subtotal				7 500	7 500	7 500	7 500
	5200	Reporting costs
		5201		Reporting		7 500	7 500	7 500	7 500
		5202		Reporting (Ozone Research Managers)		15 000			10 000
	5299	Subtotal				22 500	7 500	7 500	17 500
	5300	Sundry
		5301		Communications		20 000	20 000	20 000	20 000
		5302		Freight charges		15 000	15 000	15 000	15 000
		5304		Others (Ozone layer protection public awareness campaign)		5 000	5 000	5 000	5 000
		5305		30th anniversary celebrations			30 000
	5399	Subtotal				40 000	70 000	40 000	40 000
	5400	Hospitality
		5401		Hospitality		10 000			15 000
	5499	Subtotal				10 000	0	0	15 000
5999 Component total						80 000	85 000	55 000	80 000
99	Total direct cost					1 133 017	708 794	684 582	1 206 520
	Total budget					1 133 017	708 794	684 582	1 206 520
	Programme support costs (13 per cent)					147 292	92 143	88 996	156 848
	Grand total (inclusive of programme support costs)					1 280 309	800 937	773 578	1 363 368
	Drawdown					677 309	197 937	170 578	760 368
	Contribution from the parties					603 000	603 000	603 000	603 000
	Working capital reserve						106 319	106 319	106 319

Explanatory notes for the revision to the approved budget for 2014 and the approved budgets for 2015, 2016 and 2017 for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Budget line	Comment
Personnel component 1101–1107	Indicative Professional-level salary costs applicable to the Nairobi duty station have been used for the budget proposals. Salary costs for staff at the Professional level are made up of: (a) the basic salaries; (b) post adjustment as determined and reviewed throughout the year by the International Civil Service Commission based on the cost of living index of the duty station where the staff are assigned; and (c) entitlements such as home leave travel and education grant. However, where information on actual staff costs is available, the figures have been adjusted accordingly. The inflation rate used for 2015–2017 is 2.3 per cent to take into account annual salary step increments as well as revisions decided by the International Civil Service Commission. For the posts whose costs are shared with the Trust Fund for the Montreal Protocol (1101 and 1104), the increase in costs is reflected in the budget of that Trust Fund, as the budget is approved on an annual basis.

1107	The 2014 budget is decreased to reflect installation costs and 8 months’ salary and emoluments of the Communication and Information Officer who joined the Secretariat at the end of May 2014. The 2015 and 2016 budgets reflect salary and emoluments only.
Administrative support/personnel 1301–1310	The 2015–2017 budget proposals reflect trends in actual costs and a 3 per cent inflationary rate. However, for the posts whose costs are shared with the Trust Fund for the Montreal Protocol (1301, 1304 and 1305), the increase is reflected in the budget of that Trust Fund, as the budget is approved on an annual basis.
1303	The budget line for the Programme Assistant on line 1303 was previously inadvertently budgeted at 70 per cent. The line is increased to reflect 100 per cent annual salary.
1310	The post of the Meeting Services Assistant was filled in August 2014. The 2014 budget reflects five months’ salary cost. The budget was previously inadvertently budgeted at 70 per cent. The line is increased in 2015–2017 to reflect 100 per cent annual salary.
Conference services 1322–1328	Necessary funds may be transferred from the conference servicing budget lines should such services be required to be rendered either by individual consultancies or under corporate contracts. The current conference servicing costs are based on the following background and assumptions:
1322	The conferencing costs of the tenth and eleventh meetings of the Conference of the Parties to the Vienna Convention are shared with the Twenty-Sixth and Twenty‑Ninth Meetings of the Parties to the Montreal Protocol since they will be held jointly in 2014 and 2017. The budget is increased in 2014 to reflect the cost increase of holding the tenth meeting of the Conference of the Parties to the Vienna Convention in Paris and the 2017 meeting cost is maintained at the 2014 level.
1324	Two Bureau meetings are scheduled for 2014 and 2017. The first meeting in the year is held back to back with the Ozone Research Managers’ meeting and the second one takes place back to back with the meeting of the Bureau of the Meeting of the Parties to the Montreal Protocol. The meetings have provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.
1327	Based on the actual cost for the ninth Meeting of the Ozone Research Managers in May 2014, the budget is decreased for 2014 and 2017.
1328	A minimum amount is proposed for each year to cover activities in connection with the celebration of the International Day for the Protection of the Ozone Layer.
Travel on official business 1601	The budgets include travel of Secretariat officers in connection with the organization of the Ozone Research Managers’ meetings and the meetings of the Conference of the Parties, in addition to travel related to provision of support to network and capacity‑building meetings.
Meeting participation 3304 and 3307	The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Convention meetings is assumed at $5,000 per representative per meeting taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances. Considering that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the Meeting of the Parties to the Montreal Protocol, the participation costs are borne by the Trust Fund for the Montreal Protocol.
3304	The participation costs are based on two Bureau meetings respectively in 2014 and 2017 for four participants from developing countries or countries with economies in transition, being held back to back with the Ozone Research Managers’ meeting and the meeting of the Conference of the Parties to the Vienna Convention.
3307	One Ozone Research Managers’ meeting was held in May 2014. The next meeting will be held in 2017. Funding has been reserved for participation by 35 experts from qualifying developing countries that submit national reports.
Equipment and premises component 4101–4301	The budgets for non-expendable equipment (4203–4205) have been maintained at the approved 2014 levels. The Secretariat is maintaining its electronic data processing systems to make the documentation of the Protocol and the Convention available electronically to the parties. This requires periodic procurement of necessary peripherals and software licences, and also updating of the existing computer servers. A minimum provision has been made to enable the Secretariat to replace some equipment each year.
4301	The rental cost is shared with the Trust Fund for the Montreal Protocol. The reduction in rent due to smaller office space occupied by the Secretariat from June 2014 is reflected in the Trust Fund for the Montreal Protocol budget, as the budget is approved on an annual basis. The Nairobi rental rates are determined by the United Nations Controller.
Miscellaneous component 5101–5401	Provisions under these budget lines are generally steady at the approved 2014 levels.
5202	Based on the preliminary costings for the report of the ninth Meeting of the Ozone Research Managers, the cost is decreased for the ninth and tenth meetings.
5305	A minimum amount has been set aside to cover activities in connection with the celebration of the thirtieth anniversary of the Vienna Convention.
5401	This budget line provides for the hospitality cost of the joint meetings of the Conference of the Parties and the Meeting of the Parties held in 2014 and 2017 and is slightly increased to reflect trends in increased costs.