Decision VC XII/2: Financial reports and budgets for the Vienna Convention for the Protection of the Ozone Layer
Taking note of the financial report for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer for the fiscal year 2019,1
Recognizing that voluntary contributions, once agreed, are an essential complement for the effective implementation of the Vienna Convention,
Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Vienna Convention,
Recognizing that the exceptional circumstances arising from the coronavirus disease (COVID‑19) pandemic have resulted in a lower utilization of the budget in 2020 and taking this into account with respect to the level of contributions for 2021,
- To approve the revised budget for 2020 for the Trust Fund in the amount of $794,918 and the budget for 2021 in the amount of $1,370,000, as set out in table A of the annex to the present decision;
- To reaffirm a working capital reserve equivalent to 15 per cent of the annual operational budgets for the year 2021 to be used to meet the final expenditures under the Trust Fund;
- To approve the contributions to be paid by the parties of $986,000 in 2021, as set out in table B of the annex to the present decision;
- To authorize the Secretariat to draw down from the cash balance the funds required to cover the shortfall between the level of contributions agreed upon in paragraph 3 of the present decision and the approved budget for 2021 as set out in paragraph 1 of the present decision;
- To urge all parties to pay their outstanding contributions as well as their future contributions promptly and in full;
- To note with concern that a number of parties have not paid their contributions for 2020 and prior years, and to urge those parties to pay their outstanding contributions as well as their future contributions promptly and in full;
- To request the Executive Secretary, and to invite the President of the Bureau of the Conference of the Parties, to enter into discussions with any party whose contributions have been outstanding for two or more years with a view to finding a way forward, and to request the Executive Secretary to report to the Conference of the Parties at its meeting to be held in 2021 on the outcome of those discussions;
- To consider further, at its meeting to be held in 2021, how to address outstanding contributions to the Trust Fund, and to request the Executive Secretary to continue to publish and regularly update information on the status of contributions to the Trust Fund;
- To request the Secretariat to ensure the full utilization of programme support costs available to it in 2021 and later years and, where possible, to offset those costs against the administrative components of the approved budget;
- Also to request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand, in addition to contributions that have not yet been received;
- To request the Executive Secretary to prepare budgets and work programmes for the triennium 2022‒2024, presenting two budget scenarios and work programmes based on the projected needs for the triennium in:
a) A zero nominal growth scenario;
b) A scenario based on further recommended adjustments to the first scenario and the added costs or savings related thereto.
Annex to decision XII/2
Table A
Approved revised 2020 and approved 2021 budgets
(United States dollars)
Budget line |
Cost category |
Approved revised 2020 |
Zero nominal growth for 2021 |
1000 |
Employee salaries, allowances and benefits |
551 164 |
602 000 |
1300 |
Meeting costs |
||
1322 |
Conference Services costs: preparatory meetings and meetings |
33 000 |
252 000 |
1324 |
Conference Services costs: Bureau meetings |
261 |
20 000 |
1327 |
Conference Services costs: Ozone Research Managers meeting |
20 000 |
7 000 |
1328 |
Promotional activities for the protection of the ozone layer |
10 000 |
10 000 |
5401 |
Hospitality |
0 |
15 000 |
Subtotal: Meeting costs |
63 261 |
304 000 |
|
3300 |
Travel of Article 5 parties |
||
3304 |
Travel of Article 5 parties: Bureau meetings |
655 |
20 000 |
3307 |
Travel of Article 5 parties: Ozone Research Managers meetings |
41 679 |
160 000 |
Subtotal: Travel of Article 5 parties |
42 334 |
180 000 |
|
1600 |
Staff travel on official business |
3 325 |
30 000 |
4000–5000 |
Other operating costs |
|
|
4100 |
Expendable equipment |
2 143 |
8 000 |
4200 |
Non-expendable equipment |
5 000 |
10 000 |
4300 |
Rental of premises |
17 500 |
19 000 |
5100 |
Operation and maintenance of equipment |
3 137 |
10 000 |
5200 |
Reporting costs |
0 |
12 500 |
5300 |
Sundry |
15 603 |
36 889 |
Subtotal: Other operating costs |
43 383 |
96 389 |
|
Total direct costs |
703 467 |
1 212 389 |
|
|
Programme support costs (13 per cent) |
91 451 |
157 611 |
Grand total |
794 918 |
1 370 000 |
Appendix to table A
Explanatory notes for the approved budget for 2021
Cost category |
Budget line |
Comment |
Employee salaries, allowances and benefits |
1000 |
The estimates under this category have been increased by 2 per cent over the approved 2020 budget to allow for inflation. |
Meeting costs |
1300 |
This category includes the costs of: (i) venue; (ii) editing and translation of the documents; (iii) interpretation during the meeting and (iv) conference services’ staff time and travel. |
1322 |
The conferencing costs of the second part of the twelfth meeting of the Conference of the Parties to the Vienna Convention will be shared with the Thirty‑Third Meeting of the Parties to the Montreal Protocol since they will be held jointly in 2021. |
|
1324 |
Two Bureau meetings are scheduled to be held in 2021.The first will be held back to back with the second part of the eleventh meeting of the Ozone Research Managers and the second will be held back to back with the meeting of the Bureau of the Thirty‑Second Meeting of the Parties to the Montreal Protocol. The meetings include provision for interpretation and document translation into the appropriate languages, based on the membership of the Bureau. |
|
1327 |
The proposed budget for the Ozone Research Managers meeting is lower than the approved 2020 amount as the documents for the eleventh meeting have already been finalized. The proposed amount will be used for updates to the documents and other incidentals, if any. |
|
1328 |
An amount of $10,000 is for promotional activities for the protection of the ozone layer. |
|
5401 |
Hospitality cost covers the receptions at the second part of the eleventh meeting of the Ozone Research Managers and the combined meeting of the second part of the twelfth meeting of the Conference of the Parties and the Thirty‑Third Meeting of the Parties. |
|
Travel of Article 5 participants |
3300 |
Given that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the meeting of the parties to the Montreal Protocol, participation costs are borne by the Trust Fund for the Montreal Protocol. |
3304 |
Participation costs are based on two Bureau meetings for four participants from developing countries or countries with economies in transition, being held back to back with the second part of the eleventh meeting of the Ozone Research Managers and the combined meeting of the bureaux of the Conference of the Parties to the Vienna Convention and the Meeting of the Parties to the Montreal Protocol. |
|
3307 |
The budget, maintained at the level of 2020, includes the cost of travel of representatives of Article 5 parties to the second part of the eleventh meeting of the Ozone Research Managers. The travel is budgeted at $5,000 per representative calculated using the most appropriate and advantageous economy class fare and United Nations daily subsistence allowances. |
|
Travel on official business |
1600 |
The budget includes travel of Secretariat staff to organize the meetings of the Ozone Research Managers; the meetings of the Conference of the Parties; and support to network and capacity‑building meetings. |
Other operating costs |
4000 – 5000 |
The category includes the cost of expendables, non-expendable equipment, rental of office premises, operation and maintenance of equipment, reporting costs, communication, freight and the costs of Ozone Day celebrations. |
4100 |
The budget caters for the cost of software licences, stationery, office supplies and consumables, and has been maintained at the level of the 2020 approved amount. This cost is shared with the Trust Fund for the Montreal Protocol. |
|
4200 |
This budget line provides for the cost of furniture, computers and peripherals. The cost has been maintained at the level of the 2020 approved amount. |
|
4300 |
The rental cost is shared with the Trust Fund for the Montreal Protocol. The budget has been increased to provide for inflation and to cater for any unforeseen requirements to maintain social distancing as a result of the pandemic. |
|
5100 |
The cost for operation and maintenance of equipment, shared with the Trust Fund for the Montreal Protocol, includes the service level agreements for printers and photocopying machines, information technology support provided by the United Nations Office at Nairobi and insurance of equipment. The cost has been increased slightly to partially cover annual maintenance and hosting costs for the website and the various digital tools, traditionally covered by the Trust Fund for the Montreal Protocol. |
|
5200 |
The reporting cost has been maintained at the level of the approved amount for 2020 to provide for the report of the eleventh meeting of the Ozone Research Managers, and other general reporting costs that cover the editing and translation of documents that are not related to meetings and publications. |
|
5300 |
Sundry costs include communications, freight and Ozone Day celebration costs and have been decreased slightly from the approved 2020 level. This category is also shared with the Trust Fund for the Montreal Protocol. |
Table B
Contributions by the parties to the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer
(United States dollars)
(Pursuant to General Assembly resolution 73/271 of 22 December 2018 with a maximum assessment rate of 22 per cent)
|
Name of party |
Adjusted United Nations scale with 22 per cent maximum assessment rate considered |
2021 contributions by parties |
1 |
Afghanistan |
– |
– |
2 |
Albania |
– |
– |
3 |
Algeria |
0.138 |
1 356 |
4 |
Andorra |
– |
– |
5 |
Angola |
– |
– |
6 |
Antigua and Barbuda |
– |
– |
7 |
Argentina |
0.912 |
8 993 |
8 |
Armenia |
– |
– |
9 |
Australia |
2.203 |
21 721 |
10 |
Austria |
0.675 |
6 654 |
11 |
Azerbaijan |
– |
– |
12 |
Bahamas |
– |
– |
13 |
Bahrain |
– |
– |
14 |
Bangladesh |
– |
– |
15 |
Barbados |
– |
– |
16 |
Belarus |
– |
– |
17 |
Belgium |
0.818 |
8 069 |
18 |
Belize |
– |
– |
19 |
Benin |
– |
– |
20 |
Bhutan |
– |
– |
21 |
Bolivia (Plurinational State of) |
– |
– |
22 |
Bosnia and Herzegovina |
– |
– |
23 |
Botswana |
– |
– |
24 |
Brazil |
2.939 |
28 975 |
25 |
Brunei Darussalam |
– |
– |
26 |
Bulgaria |
– |
– |
27 |
Burkina Faso |
– |
– |
28 |
Burundi |
– |
– |
29 |
Cabo Verde |
– |
– |
30 |
Cambodia |
– |
– |
31 |
Cameroon |
– |
– |
32 |
Canada |
2.725 |
26 871 |
33 |
Central African Republic |
– |
– |
34 |
Chad |
– |
– |
35 |
Chile |
0.406 |
4 000 |
36 |
China |
11.967 |
117 993 |
37 |
Colombia |
0.287 |
2 831 |
38 |
Comoros |
– |
– |
39 |
Congo |
– |
– |
40 |
Cook Islands |
– |
– |
41 |
Costa Rica |
– |
– |
42 |
Côte d’Ivoire |
– |
– |
43 |
Croatia |
– |
– |
44 |
Cuba |
– |
– |
45 |
Cyprus |
– |
– |
46 |
Czechia |
0.310 |
3 057 |
47 |
Democratic People’s Republic of Korea |
– |
– |
48 |
Democratic Republic of the Congo |
– |
– |
49 |
Denmark |
0.552 |
5 445 |
50 |
Djibouti |
– |
– |
51 |
Dominica |
– |
– |
52 |
Dominican Republic |
– |
– |
53 |
Ecuador |
– |
– |
54 |
Egypt |
0.185 |
1 828 |
55 |
El Salvador |
– |
– |
56 |
Equatorial Guinea |
– |
– |
57 |
Eritrea |
– |
– |
58 |
Estonia |
– |
– |
59 |
Eswatini |
– |
– |
60 |
Ethiopia |
– |
– |
61 |
European Union |
2.492 |
24 572 |
62 |
Fiji |
– |
– |
63 |
Finland |
0.420 |
4 138 |
64 |
France |
4.413 |
43 511 |
65 |
Gabon |
– |
– |
66 |
Gambia |
– |
– |
67 |
Georgia |
– |
– |
68 |
Germany |
6.071 |
59 856 |
69 |
Ghana |
– |
– |
70 |
Greece |
0.365 |
3 597 |
71 |
Grenada |
– |
– |
72 |
Guatemala |
– |
– |
73 |
Guinea |
– |
– |
74 |
Guinea-Bissau |
– |
– |
75 |
Guyana |
– |
– |
76 |
Haiti |
– |
– |
77 |
Holy See |
– |
– |
78 |
Honduras |
– |
– |
79 |
Hungary |
0.205 |
2 025 |
80 |
Iceland |
– |
– |
81 |
India |
0.831 |
8 197 |
82 |
Indonesia |
0.541 |
5 337 |
83 |
Iran (Islamic Republic of) |
0.397 |
3 912 |
84 |
Iraq |
0.129 |
1 268 |
85 |
Ireland |
0.370 |
3 646 |
86 |
Israel |
0.488 |
4 816 |
87 |
Italy |
3.296 |
32 503 |
88 |
Jamaica |
– |
– |
89 |
Japan |
8.537 |
84 173 |
90 |
Jordan |
– |
– |
91 |
Kazakhstan |
0.177 |
1 749 |
92 |
Kenya |
– |
– |
93 |
Kiribati |
– |
– |
94 |
Kuwait |
0.251 |
2 477 |
95 |
Kyrgyzstan |
– |
– |
96 |
Lao People’s Democratic Republic |
– |
– |
97 |
Latvia |
– |
– |
98 |
Lebanon |
– |
– |
99 |
Lesotho |
– |
– |
100 |
Liberia |
– |
– |
101 |
Libya |
– |
– |
102 |
Liechtenstein |
– |
– |
103 |
Lithuania |
– |
– |
104 |
Luxembourg |
– |
– |
105 |
Madagascar |
– |
– |
106 |
Malawi |
– |
– |
107 |
Malaysia |
0.340 |
3 352 |
108 |
Maldives |
– |
– |
109 |
Mali |
– |
– |
110 |
Malta |
– |
– |
111 |
Marshall Islands |
– |
– |
112 |
Mauritania |
– |
– |
113 |
Mauritius |
– |
– |
114 |
Mexico |
1.288 |
12 699 |
115 |
Micronesia (Federated States of) |
– |
– |
116 |
Monaco |
– |
– |
117 |
Mongolia |
– |
– |
118 |
Montenegro |
– |
– |
119 |
Morocco |
– |
– |
120 |
Mozambique |
– |
– |
121 |
Myanmar |
– |
– |
122 |
Namibia |
– |
– |
123 |
Nauru |
– |
– |
124 |
Nepal |
– |
– |
125 |
Netherlands |
1.352 |
13 328 |
126 |
New Zealand |
0.290 |
2 860 |
127 |
Nicaragua |
– |
– |
128 |
Niger |
– |
– |
129 |
Nigeria |
0.249 |
2 457 |
130 |
Niue |
– |
– |
131 |
North Macedonia |
– |
– |
132 |
Norway |
0.752 |
7 411 |
133 |
Oman |
0.115 |
1 130 |
134 |
Pakistan |
0.115 |
1 130 |
135 |
Palau |
– |
– |
136 |
Panama |
– |
– |
137 |
Papua New Guinea |
– |
– |
138 |
Paraguay |
– |
– |
139 |
Peru |
0.152 |
1 494 |
140 |
Philippines |
0.204 |
2 015 |
141 |
Poland |
0.799 |
7 883 |
142 |
Portugal |
0.349 |
3 440 |
143 |
Qatar |
0.281 |
2 772 |
144 |
Republic of Korea |
2.260 |
22 282 |
145 |
Republic of Moldova |
– |
– |
146 |
Romania |
0.197 |
1 946 |
147 |
Russian Federation |
2.397 |
23 638 |
148 |
Rwanda |
– |
– |
149 |
Saint Kitts and Nevis |
– |
– |
150 |
Saint Lucia |
– |
– |
151 |
Saint Vincent and the Grenadines |
– |
– |
152 |
Samoa |
– |
– |
153 |
San Marino |
– |
– |
154 |
Sao Tome and Principe |
– |
– |
155 |
Saudi Arabia |
1.168 |
11 519 |
156 |
Senegal |
– |
– |
157 |
Serbia |
– |
– |
158 |
Seychelles |
– |
– |
159 |
Sierra Leone |
– |
– |
160 |
Singapore |
0.483 |
4 767 |
161 |
Slovakia |
0.153 |
1 504 |
162 |
Slovenia |
– |
– |
163 |
Solomon Islands |
– |
– |
164 |
Somalia |
– |
– |
165 |
South Africa |
0.271 |
2 673 |
166 |
South Sudan |
– |
– |
167 |
Spain |
2.139 |
21 092 |
168 |
Sri Lanka |
– |
– |
169 |
State of Palestine |
– |
– |
170 |
Sudan |
– |
– |
171 |
Suriname |
– |
– |
172 |
Sweden |
0.903 |
8 905 |
173 |
Switzerland |
1.147 |
11 313 |
174 |
Syrian Arab Republic |
– |
– |
175 |
Tajikistan |
– |
– |
176 |
Thailand |
0.306 |
3 018 |
177 |
Timor-Leste |
– |
– |
178 |
Togo |
– |
– |
179 |
Tonga |
– |
– |
180 |
Trinidad and Tobago |
– |
– |
181 |
Tunisia |
– |
– |
182 |
Turkey |
1.367 |
13 475 |
183 |
Turkmenistan |
– |
– |
184 |
Tuvalu |
– |
– |
185 |
Uganda |
– |
– |
186 |
Ukraine |
– |
– |
187 |
United Arab Emirates |
0.614 |
6 055 |
188 |
United Kingdom of Great Britain and Northern Ireland |
4.552 |
44 887 |
189 |
United Republic of Tanzania |
– |
– |
190 |
United States of America |
21.930 |
216 230 |
191 |
Uruguay |
– |
– |
192 |
Uzbekistan |
– |
– |
193 |
Vanuatu |
– |
– |
194 |
Venezuela (Bolivarian Republic of) |
0.726 |
7 155 |
195 |
Viet Nam |
– |
– |
196 |
Yemen |
– |
– |
197 |
Zambia |
– |
– |
198 |
Zimbabwe |
– |
– |
|
Total |
100.000 |
986 000.00 |