Decision VC XII(II)/4: Financial reports and budgets for the Vienna Convention for the Protection of the Ozone Layer

Taking note of the financial report for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer for the fiscal year 2020,¹

Recognizing the voluntary contributions of parties as an essential complement for the effective implementation of the Vienna Convention,

Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Vienna Convention,

Recognizing that the exceptional circumstances arising from the coronavirus disease (COVID‑19) pandemic have resulted in a lower utilization of the budget in 2021, and taking this into account with respect to the level of contributions for 2022,

To approve the revised budget for 2021 for the Trust Fund in the amount of $1,083,488, the budget for 2022 in the amount of $888,180, the budget for 2023 in the amount of $902,192 and the budget for 2024 in the amount of $1,477,235, as set out in table A of the annex to the present decision;
To reaffirm a working capital reserve equivalent to 15 per cent of the annual operational budgets for the triennium 2022‒2024, to be used to meet the final expenditures under the Trust Fund;
To approve the contributions to be paid by the parties, of $781,175 in 2022, $781,175 in 2023, and $781,175 in 2024, as set out in table B of the annex to the present decision;
To authorize the Secretariat to draw down from the cash balance the funds required to cover the shortfall between the level of contributions agreed upon in paragraph 3 of the present decision and the approved budgets for the triennium 2022‒2024, as set out in paragraph 1 of the present decision;
To note with concern that some parties have not paid their contributions for 2021 and prior years, and to urge all parties to pay their outstanding contributions as well as their future contributions promptly and in full;
To request the Executive Secretary, and to invite the President of the Bureau of the Conference of the Parties, to enter into discussions with any party whose contributions have been outstanding for two or more years with a view to finding a way forward, and to request the Executive Secretary to report on the outcome of those discussions to the Conference of the Parties at its thirteenth meeting, to be held in 2024;
To consider further, at its thirteenth meeting, how to address outstanding contributions to the Trust Fund, and to request the Executive Secretary to continue to publish and regularly update information on the status of contributions to the Trust Fund;
To request the Secretariat to ensure the full utilization of the programme support resources available to it in the triennium 2022‒2024 and in later years and, where possible, to offset those programme support resources against the administrative components of the approved budget;
To request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand, in addition to contributions that have not yet been received;
To request the Executive Secretary to prepare budgets and work programmes for the triennium 2025‒2027, based on the projected needs, for two budget scenarios:
1. A zero nominal growth scenario;
2. A scenario based on recommended adjustments to the zero nominal growth scenario, indicating the added costs or savings related thereto.

Annex to decision XII/4

Table A

Approved revised budget for 2021 and approved budgets for 2022, 2023 and 2024 for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer
(United States dollars)

Budget line	Cost category	Approved revised budget for 2021	Approved budget for 2022	Approved budget for 2023	Approved budget for 2024
1100	Employee salaries, allowances and benefits	563 450	659 000	671 400	684 788
1300	Meeting costs
1322	Conference services costs: preparatory meetings and meetings of the parties	252 000	–	–	252 000
1324	Conference services costs: Bureau meetings	20 000	–	–	20 000
1327	Conference services costs: Ozone Research Managers meeting	7 000	–	–	20 000
1328	Promotional activities for the protection of the ozone layer	10 000	10 000	10 000	10 000
5401	Hospitality	–	–	–	15 000
Subtotal: meeting costs		289 000	10 000	10 000	317 000
3300	Travel of Article 5 parties
3304	Travel of Article 5 parties: Bureau meetings	–	–	–	20 000
3307	Travel of Article 5 parties: Ozone Research Managers meetings	–	–	–	160 000
Subtotal: travel of Article 5 parties		–	–	–	180 000
1600	Staff travel on official business	10 000	30 000	30 000	30 000
4100–5300	Other operating costs
4100	Expendable equipment	8 000	8 000	8 000	8 000
4200	Non-expendable equipment	10 000	10 000	10 000	10 000
4300	Rental of premises	19 000	19 000	19 000	20 000
5100	Operation and maintenance of equipment	10 000	10 000	10 000	10 000
5200	Reporting costs	12 500	5 000	5 000	12 500
5300	Sundry	36 889	35 000	35 000	35 000
Subtotal: other operating costs		96 389	87 000	87 000	95 500
Total direct costs		958 839	786 000	798 400	1 307 288
	Programme support costs (13 per cent)	124 649	102 180	103 792	169 947
Grand total		1 083 488	888 180	902 192	1 477 235

¹UNEP/OzL.Conv.12(II)/5–UNEP/OzL.Pro.33/5.

Appendix to table A
Explanatory notes for the approved budgets for 2022, 2023, and 2024 for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

Cost category	Budget line	Comment
Employee salaries, allowances and benefits	1100*	The estimates under this category have been increased by 2 per cent over each year of the triennium to allow for inflation. The P-3 post of Information Technology Officer, included in the budget, is funded in the ratio of 30 per cent to 70 per cent by the Vienna Convention and Montreal Protocol trust funds respectively.
Meeting costs	1300	This category includes the costs of the venue; editing and translation of the meeting documents; interpretation during the meeting and conference servicing staff time and travel.
	1322	The conference costs of the thirteenth meeting of the Conference of the Parties to the Vienna Convention will be shared with the Thirty‑Sixth Meeting of the Parties to the Montreal Protocol; the meetings are to be held jointly in 2024.
	1324	Two Bureau meetings are scheduled to be held in 2024. The first will be held back to back with the twelfth meeting of the Ozone Research Managers and the second will be held back to back with the meeting of the Bureau of the Thirty‑Fifth Meeting of the Parties to the Montreal Protocol.
	1327	The budget includes conference services costs for the twelfth meeting of the Ozone Research Managers, to be held at the headquarters of the World Meteorological Organization in Geneva.
	1328	The budget is for promotional activities for the protection of the ozone layer.
	5401	Hospitality cost covers receptions at twelfth meeting of the Ozone Research Managers and the combined twelfth meeting of the Conference of the Parties and the Thirty-Sixth Meeting of the Parties.
Travel of Article 5 participants	3300	Given that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the Meeting of the Parties to the Montreal Protocol, participation costs are borne by the Trust Fund for the Montreal Protocol.
	3304	Participation costs are based on two Bureau meetings for participants from developing countries or countries with economies in transition, being held back to back with twelfth meeting of the Ozone Research Managers and the combined twelfth meeting of the Conference of the Parties and the Thirty-Sixth Meeting of the Parties.
	3307	The budget, maintained at the level of 2021, includes the cost of travel of representatives of Article 5 parties to the twelfth meeting of the Ozone Research Managers. The travel is budgeted at $5,000 per representative, calculated on the basis of an economy-class fare using the most direct and economical route and the United Nations daily subsistence allowance for Geneva.
Travel on official business	1600	The budget includes the travel of Secretariat staff to organize and to participate in the twelfth meeting of the Ozone Research Managers and the thirteenth meeting of the Conference of the Parties, and to provide support to networking and capacity‑building meetings.
Other operating costs	4100 – 5300	The category includes the cost of expendables, non-expendable equipment, rental of office premises, operation and maintenance of equipment, reporting costs, communication, freight and the costs of World Ozone Day celebrations.
	4100	The budget caters for the cost of software licences, stationery, office supplies and consumables and has been maintained at the level of the 2021 approved amount. This cost is shared with the Trust Fund for the Montreal Protocol.
	4200	This budget line provides for the cost of furniture, computers and peripherals. The cost has been maintained at the level of the 2021 approved amount. This cost is shared with the Trust Fund for the Montreal Protocol.
	4300	The rental cost is shared with the Trust Fund for the Montreal Protocol. The budget for 2022–2023 is the same as the 2021 approved amount. The 2024 amount has been increased by $1,000 to cater for inflation.
	5100	The cost for the operation and maintenance of equipment, shared with the Trust Fund for the Montreal Protocol, includes the service-level agreements for printers and photocopying machines, information technology support provided by the United Nations Office at Nairobi, and insurance of equipment. Effective 2021, partial annual maintenance and hosting costs for the website and the various digital tools, traditionally covered by the Trust Fund for the Montreal Protocol, have been included.
	5200	The budget for 2022 and 2023 will provide for general reporting costs that cover the editing and translation of ad hoc documents (not related to meetings) and publications. The 2024 reporting cost has been maintained at the level of the approved amount for 2021 to provide for the report of the Ozone Research Managers at their twelfth meeting and include other general reporting costs mentioned above.
	5300	The sundry budget includes the cost of communications, freight and the World Ozone Day celebration. This category is also shared with the Trust Fund for the Montreal Protocol.

* Budget line corrected after submission of the budget document.

Table B
Parties’ contributions to the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer
(United States dollars)
(Pursuant to General Assembly resolution 73/271 of 22 December 2018 with a maximum assessment rate of 22 per cent)

	Name of party	Adjusteda United Nations scale with 22 per cent maximum assessment rate considered	2022 contributions by parties	2023 contributions by parties	2024 contributions by parties
1	Afghanistan	–	–	–	–
2	Albania	–	–	–	–
3	Algeria	0.138	1 078	1 078	1 078
4	Andorra	–	–	–	–
5	Angola	–	–	–	–
6	Antigua and Barbuda	–	–	–	–
7	Argentina	0.912	7 124	7 124	7 124
8	Armenia	–	–	–	–
9	Australia	2.203	17 209	17 209	17 209
10	Austria	0.675	5 273	5 273	5 273
11	Azerbaijan	–	–	–	–
12	Bahamas	–	–	–	–
13	Bahrain	–	–	–	–
14	Bangladesh	–	–	–	–
15	Barbados	–	–	–	–
16	Belarus	–	–	–	–
17	Belgium	0.818	6 390	6 390	6 390
18	Belize	–	–	–	–
19	Benin	–	–	–	–
20	Bhutan	–	–	–	–
21	Bolivia (Plurinational State of)	–	–	–	–
22	Bosnia and Herzegovina	–	–	–	–
23	Botswana	–	–	–	–
24	Brazil	2.939	22 959	22 959	22 959
25	Brunei Darussalam	–	–	–	–
26	Bulgaria	–	–	–	–
27	Burkina Faso	–	–	–	–
28	Burundi	–	–	–	–
29	Cabo Verde	–	–	–	–
30	Cambodia	–	–	–	–
31	Cameroon	–	–	–	–
32	Canada	2.725	21 287	21 287	21 287
33	Central African Republic	–	–	–	–
34	Chad	–	–	–	–
35	Chile	0.406	3 172	3 172	3 172
36	China	11.967	93 483	93 483	93 483
37	Colombia	0.287	2 242	2 242	2 242
38	Comoros	–	–	–	–
39	Congo	–	–	–	–
40	Cook Islands	–	–	–	–
41	Costa Rica	–	–	–	–
42	Côte d’Ivoire	–	–	–	–
43	Croatia	–	–	–	–
44	Cuba	–	–	–	–
45	Cyprus	–	–	–	–
46	Czechia	0.310	2 422	2 422	2 422
47	Democratic People’s Republic of Korea	–	–	–	–
48	Democratic Republic of the Congo	–	–	–	–
49	Denmark	0.552	4 312	4 312	4 312
50	Djibouti	–	–	–	–
51	Dominica	–	–	–	–
52	Dominican Republic	–	–	–	–
53	Ecuador	–	–	–	–
54	Egypt	0.185	1 445	1 445	1 445
55	El Salvador	–	–	–	–
56	Equatorial Guinea	–	–	–	–
57	Eritrea	–	–	–	–
58	Estonia	–	–	–	–
59	Eswatini	–	–	–	–
60	Ethiopia	–	–	–	–
61	European Union	2.492	19 467	19 467	19 467
62	Fiji	–	–	–	–
63	Finland	0.420	3 281	3 281	3 281
64	France	4.413	34 473	34 473	34 473
65	Gabon	–	–	–	–
66	Gambia	–	–	–	–
67	Georgia	–	–	–	–
68	Germany	6.071	47 425	47 425	47 425
69	Ghana	–	–	–	–
70	Greece	0.365	2 851	2 851	2 851
71	Grenada	–	–	–	–
72	Guatemala	–	–	–	–
73	Guinea	–	–	–	–
74	Guinea-Bissau	–	–	–	–
75	Guyana	–	–	–	–
76	Haiti	–	–	–	–
77	Holy See	–	–	–	–
78	Honduras	–	–	–	–
79	Hungary	0.205	1 602	1 602	1 602
80	Iceland	–	–	–	–
81	India	0.831	6 492	6 492	6 492
82	Indonesia	0.541	4 226	4 226	4 226
83	Iran (Islamic Republic of)	0.397	3 101	3 101	3 101
84	Iraq	0.129	1 008	1 008	1 008
85	Ireland	0.370	2 891	2 891	2 891
86	Israel	0.488	3 812	3 812	3 812
87	Italy	3.296	25 748	25 748	25 748
88	Jamaica	–	–	–	–
89	Japan	8.537	66 689	66 689	66 689
90	Jordan	–	–	–	–
91	Kazakhstan	0.177	1 383	1 383	1 383
92	Kenya	–	–	–	–
93	Kiribati	–	–	–	–
94	Kuwait	0.251	1 961	1 961	1 961
95	Kyrgyzstan	–	–	–	–
96	Lao People’s Democratic Republic	–	–	–	–
97	Latvia	–	–	–	–
98	Lebanon	–	–	–	–
99	Lesotho	–	–	–	–
100	Liberia	–	–	–	–
101	Libya	–	–	–	–
102	Liechtenstein	–	–	–	–
103	Lithuania	–	–	–	–
104	Luxembourg	–	–	–	–
105	Madagascar	–	–	–	–
106	Malawi	–	–	–	–
107	Malaysia	0.340	2 656	2 656	2 656
108	Maldives	–	–	–	–
109	Mali	–	–	–	–
110	Malta	–	–	–	–
111	Marshall Islands	–	–	–	–
112	Mauritania	–	–	–	–
113	Mauritius	–	–	–	–
114	Mexico	1.288	10 062	10 062	10 062
115	Micronesia (Federated States of)	–	–	–	–
116	Monaco	–	–	–	–
117	Mongolia	–	–	–	–
118	Montenegro	–	–	–	–
119	Morocco	–	–	–	–
120	Mozambique	–	–	–	–
121	Myanmar	–	–	–	–
122	Namibia	–	–	–	–
123	Nauru	–	–	–	–
124	Nepal	–	–	–	–
125	Netherlands	1.352	10 562	10 562	10 562
126	New Zealand	0.290	2 266	2 266	2 266
127	Nicaragua	–	–	–	–
128	Niger	–	–	–	–
129	Nigeria	0.249	1 945	1 945	1 945
130	Niue	–	–	–	–
131	North Macedonia	–	–	–	–
132	Norway	0.752	5 875	5 875	5 875
133	Oman	0.115	899	899	899
134	Pakistan	0.115	899	899	899
135	Palau	–	–	–	–
136	Panama	–	–	–	–
137	Papua New Guinea	–	–	–	–
138	Paraguay	–	–	–	–
139	Peru	0.152	1 188	1 188	1 188
140	Philippines	0.204	1 594	1 594	1 594
141	Poland	0.799	6 242	6 242	6 242
142	Portugal	0.349	2 726	2 726	2 726
143	Qatar	0.281	2 195	2 195	2 195
144	Republic of Korea	2.260	17 655	17 655	17 655
145	Republic of Moldova	–	–	–	–
146	Romania	0.197	1 539	1 539	1 539
147	Russian Federation	2.397	18 725	18 725	18 725
148	Rwanda	–	–	–	–
149	Saint Kitts and Nevis	–	–	–	–
150	Saint Lucia	–	–	–	–
151	Saint Vincent and the Grenadines	–	–	–	–
152	Samoa	–	–	–	–
153	San Marino	–	–	–	–
154	Sao Tome and Principe	–	–	–	–
155	Saudi Arabia	1.168	9 124	9 124	9 124
156	Senegal	–	–	–	–
157	Serbia	–	–	–	–
158	Seychelles	–	–	–	–
159	Sierra Leone	–	–	–	–
160	Singapore	0.483	3 773	3 773	3 773
161	Slovakia	0.153	1 195	1 195	1 195
162	Slovenia	–	–	–	–
163	Solomon Islands	–	–	–	–
164	Somalia	–	–	–	–
165	South Africa	0.271	2 117	2 117	2 117
166	South Sudan	–	–	–	–
167	Spain	2.139	16 709	16 709	16 709
168	Sri Lanka	–	–	–	–
169	State of Palestine	–	–	–	–
170	Sudan	–	–	–	–
171	Suriname	–	–	–	–
172	Sweden	0.903	7 054	7 054	7 054
173	Switzerland	1.147	8 960	8 960	8 960
174	Syrian Arab Republic	–	–	–	–
175	Tajikistan	–	–	–	–
176	Thailand	0.306	2 391	2 391	2 391
177	Timor-Leste	–	–	–	–
178	Togo	–	–	–	–
179	Tonga	–	–	–	–
180	Trinidad and Tobago	–	–	–	–
181	Tunisia	–	–	–	–
182	Turkey	1.367	10 679	10 679	10 679
183	Turkmenistan	–	–	–	–
184	Tuvalu	–	–	–	–
185	Uganda	–	–	–	–
186	Ukraine	–	–	–	–
187	United Arab Emirates	0.614	4 797	4 797	4 797
188	United Kingdom of Great Britain and Northern Ireland	4.552	35 559	35 559	35 559
189	United Republic of Tanzania	–	–	–	–
190	United States of America	21.930	171 312	171 312	171 312
191	Uruguay	–	–	–	–
192	Uzbekistan	–	–	–	–
193	Vanuatu	–	–	–	–
194	Venezuela (Bolivarian Republic of)	0.727	5 671	5 671	5 671
195	Viet Nam	–	–	–	–
196	Yemen	–	–	–	–
197	Zambia	–	–	–	–
198	Zimbabwe	–	–	–	–
	Total	100.000	781 175	781 175	781 175

^a Unlike in previous years, the scale of assessment was rounded off before the contributions by party were calculated.

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Decision VC XII(II)/4: Financial reports and budgets for the Vienna Convention for the Protection of the Ozone Layer