Decision XII/2: Financial reports and budgets for the Vienna Convention for the Protection of the Ozone Layer

Taking note of the financial report for the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer for the fiscal year 2019,1

Recognizing that voluntary contributions, once agreed, are an essential complement for the effective implementation of the Vienna Convention,

Welcoming the continued efficient management by the Secretariat of the finances of the Trust Fund for the Vienna Convention,

Recognizing that the exceptional circumstances arising from the coronavirus disease (COVID‑19) pandemic have resulted in a lower utilization of the budget in 2020 and taking this into account with respect to the level of contributions for 2021,

  1. To approve the revised budget for 2020 for the Trust Fund in the amount of $794,918 and the budget for 2021 in the amount of $1,370,000, as set out in table A of the annex to the present decision;
  2. To reaffirm a working capital reserve equivalent to 15 per cent of the annual operational budgets for the year 2021 to be used to meet the final expenditures under the Trust Fund;
  3. To approve the contributions to be paid by the parties of $986,000 in 2021, as set out in table B of the annex to the present decision;
  4. To authorize the Secretariat to draw down from the cash balance the funds required to cover the shortfall between the level of contributions agreed upon in paragraph 3 of the present decision and the approved budget for 2021 as set out in paragraph 1 of the present decision;
  5. To urge all parties to pay their outstanding contributions as well as their future contributions promptly and in full;
  6. To note with concern that a number of parties have not paid their contributions for 2020 and prior years, and to urge those parties to pay their outstanding contributions as well as their future contributions promptly and in full;
  7. To request the Executive Secretary, and to invite the President of the Bureau of the Conference of the Parties, to enter into discussions with any party whose contributions have been outstanding for two or more years with a view to finding a way forward, and to request the Executive Secretary to report to the Conference of the Parties at its meeting to be held in 2021 on the outcome of those discussions;
  8. To consider further, at its meeting to be held in 2021, how to address outstanding contributions to the Trust Fund, and to request the Executive Secretary to continue to publish and regularly update information on the status of contributions to the Trust Fund;
  9. To request the Secretariat to ensure the full utilization of programme support costs available to it in 2021 and later years and, where possible, to offset those costs against the administrative components of the approved budget;
  10. Also to request the Secretariat to indicate in future financial reports of the Trust Fund the amounts of cash on hand, in addition to contributions that have not yet been received;
  11. To request the Executive Secretary to prepare budgets and work programmes for the triennium 2022‒2024, presenting two budget scenarios and work programmes based on the projected needs for the triennium in:

a) A zero nominal growth scenario;

b) A scenario based on further recommended adjustments to the first scenario and the added costs or savings related thereto.

Annex to decision XII/2
Table A
Approved revised 2020 and approved 2021 budgets
(United States dollars)


Budget line

Cost category

Approved revised 2020

Zero nominal growth for 2021

1000

Employee salaries, allowances and benefits

551 164

602 000

1300

Meeting costs

 

1322

Conference Services costs: preparatory meetings and meetings
of the parties

33 000

252 000

1324

Conference Services costs: Bureau meetings

261

20 000

1327

Conference Services costs: Ozone Research Managers meeting

20 000

7 000

1328

Promotional activities for the protection of the ozone layer

10 000

10 000

5401

Hospitality

0

15 000

Subtotal: Meeting costs

63 261

304 000

3300

Travel of Article 5 parties

  

3304

Travel of Article 5 parties: Bureau meetings

655

20 000

3307

Travel of Article 5 parties: Ozone Research Managers meetings

41 679

160 000

Subtotal: Travel of Article 5 parties

42 334

180 000

1600

Staff travel on official business

3 325

30 000

4000–5000

Other operating costs

 

 

4100

Expendable equipment

2 143

8 000

4200

Non-expendable equipment

5 000

10 000

4300

Rental of premises

17 500

19 000

5100

Operation and maintenance of equipment

3 137

10 000

5200

Reporting costs

0

12 500

5300

Sundry

15 603

36 889

Subtotal: Other operating costs

43 383

96 389

Total direct costs

703 467

1 212 389

 

Programme support costs (13 per cent)

91 451

157 611

Grand total

794 918

1 370 000

Appendix to table A
Explanatory notes for the approved budget for 2021


Cost category

Budget line

Comment

Employee salaries, allowances and benefits

1000

The estimates under this category have been increased by 2 per cent over the approved 2020 budget to allow for inflation.

Meeting costs

1300

This category includes the costs of: (i) venue; (ii) editing and translation of the documents; (iii) interpretation during the meeting and (iv) conference services’ staff time and travel.

1322

The conferencing costs of the second part of the twelfth meeting of the Conference of the Parties to the Vienna Convention will be shared with the Thirty‑Third Meeting of the Parties to the Montreal Protocol since they will be held jointly in 2021.

1324

Two Bureau meetings are scheduled to be held in 2021.The first will be held back to back with the second part of the eleventh meeting of the Ozone Research Managers and the second will be held back to back with the meeting of the Bureau of the Thirty‑Second Meeting of the Parties to the Montreal Protocol. The meetings include provision for interpretation and document translation into the appropriate languages, based on the membership of the Bureau.

1327

The proposed budget for the Ozone Research Managers meeting is lower than the approved 2020 amount as the documents for the eleventh meeting have already been finalized. The proposed amount will be used for updates to the documents and other incidentals, if any.

1328

An amount of $10,000 is for promotional activities for the protection of the ozone layer.

5401

Hospitality cost covers the receptions at the second part of the eleventh meeting of the Ozone Research Managers and the combined meeting of the second part of the twelfth meeting of the Conference of the Parties and the Thirty‑Third Meeting of the Parties.

Travel of Article 5 participants

3300

Given that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the meeting of the parties to the Montreal Protocol, participation costs are borne by the Trust Fund for the Montreal Protocol.

3304

Participation costs are based on two Bureau meetings for four participants from developing countries or countries with economies in transition, being held back to back with the second part of the eleventh meeting of the Ozone Research Managers and the combined meeting of the bureaux of the Conference of the Parties to the Vienna Convention and the Meeting of the Parties to the Montreal Protocol.

3307

The budget, maintained at the level of 2020, includes the cost of travel of representatives of Article 5 parties to the second part of the eleventh meeting of the Ozone Research Managers. The travel is budgeted at $5,000 per representative calculated using the most appropriate and advantageous economy class fare and United Nations daily subsistence allowances.

Travel on official business

1600

The budget includes travel of Secretariat staff to organize the meetings of the Ozone Research Managers; the meetings of the Conference of the Parties; and support to network and capacity‑building meetings.

Other operating costs

4000 – 5000

The category includes the cost of expendables, non-expendable equipment, rental of office premises, operation and maintenance of equipment, reporting costs, communication, freight and the costs of Ozone Day celebrations.

4100

The budget caters for the cost of software licences, stationery, office supplies and consumables, and has been maintained at the level of the 2020 approved amount. This cost is shared with the Trust Fund for the Montreal Protocol.

4200

This budget line provides for the cost of furniture, computers and peripherals. The cost has been maintained at the level of the 2020 approved amount.

4300

The rental cost is shared with the Trust Fund for the Montreal Protocol. The budget has been increased to provide for inflation and to cater for any unforeseen requirements to maintain social distancing as a result of the pandemic.

5100

The cost for operation and maintenance of equipment, shared with the Trust Fund for the Montreal Protocol, includes the service level agreements for printers and photocopying machines, information technology support provided by the United Nations Office at Nairobi and insurance of equipment. The cost has been increased slightly to partially cover annual maintenance and hosting costs for the website and the various digital tools, traditionally covered by the Trust Fund for the Montreal Protocol.

5200

The reporting cost has been maintained at the level of the approved amount for 2020 to provide for the report of the eleventh meeting of the Ozone Research Managers, and other general reporting costs that cover the editing and translation of documents that are not related to meetings and publications.

5300

Sundry costs include communications, freight and Ozone Day celebration costs and have been decreased slightly from the approved 2020 level. This category is also shared with the Trust Fund for the Montreal Protocol.

Table B
Contributions by the parties to the Trust Fund for the Vienna Convention for the Protection of the Ozone Layer

(United States dollars)
(Pursuant to General Assembly resolution 73/271 of 22 December 2018 with a maximum assessment rate of 22 per cent)

 

Name of party

Adjusted United Nations scale with 22 per cent maximum assessment rate considered

2021 contributions by parties

1

Afghanistan

–

–

2

Albania

–

–

3

Algeria

0.138

1 356

4

Andorra

–

–

5

Angola

–

–

6

Antigua and Barbuda

–

–

7

Argentina

0.912

8 993

8

Armenia

–

–

9

Australia

2.203

21 721

10

Austria

0.675

6 654

11

Azerbaijan

–

–

12

Bahamas

–

–

13

Bahrain

–

–

14

Bangladesh

–

–

15

Barbados

–

–

16

Belarus

–

–

17

Belgium

0.818

8 069

18

Belize

–

–

19

Benin

–

–

20

Bhutan

–

–

21

Bolivia (Plurinational State of)

–

–

22

Bosnia and Herzegovina

–

–

23

Botswana

–

–

24

Brazil

2.939

28 975

25

Brunei Darussalam

–

–

26

Bulgaria

–

–

27

Burkina Faso

–

–

28

Burundi

–

–

29

Cabo Verde

–

–

30

Cambodia

–

–

31

Cameroon

–

–

32

Canada

2.725

26 871

33

Central African Republic

–

–

34

Chad

–

–

35

Chile

0.406

4 000

36

China

11.967

117 993

37

Colombia

0.287

2 831

38

Comoros

–

–

39

Congo

–

–

40

Cook Islands

–

–

41

Costa Rica

–

–

42

Côte d’Ivoire

–

–

43

Croatia

–

–

44

Cuba

–

–

45

Cyprus

–

–

46

Czechia

0.310

3 057

47

Democratic People’s Republic of Korea

–

–

48

Democratic Republic of the Congo

–

–

49

Denmark

0.552

5 445

50

Djibouti

–

–

51

Dominica

–

–

52

Dominican Republic

–

–

53

Ecuador

–

–

54

Egypt

0.185

1 828

55

El Salvador

–

–

56

Equatorial Guinea

–

–

57

Eritrea

–

–

58

Estonia

–

–

59

Eswatini

–

–

60

Ethiopia

–

–

61

European Union

2.492

24 572

62

Fiji

–

–

63

Finland

0.420

4 138

64

France

4.413

43 511

65

Gabon

–

–

66

Gambia

–

–

67

Georgia

–

–

68

Germany

6.071

59 856

69

Ghana

–

–

70

Greece

0.365

3 597

71

Grenada

–

–

72

Guatemala

–

–

73

Guinea

–

–

74

Guinea-Bissau

–

–

75

Guyana

–

–

76

Haiti

–

–

77

Holy See

–

–

78

Honduras

–

–

79

Hungary

0.205

2 025

80

Iceland

–

–

81

India

0.831

8 197

82

Indonesia

0.541

5 337

83

Iran (Islamic Republic of)

0.397

3 912

84

Iraq

0.129

1 268

85

Ireland

0.370

3 646

86

Israel

0.488

4 816

87

Italy

3.296

32 503

88

Jamaica

–

–

89

Japan

8.537

84 173

90

Jordan

–

–

91

Kazakhstan

0.177

1 749

92

Kenya

–

–

93

Kiribati

–

–

94

Kuwait

0.251

2 477

95

Kyrgyzstan

–

–

96

Lao People’s Democratic Republic

–

–

97

Latvia

–

–

98

Lebanon

–

–

99

Lesotho

–

–

100

Liberia

–

–

101

Libya

–

–

102

Liechtenstein

–

–

103

Lithuania

–

–

104

Luxembourg

–

–

105

Madagascar

–

–

106

Malawi

–

–

107

Malaysia

0.340

3 352

108

Maldives

–

–

109

Mali

–

–

110

Malta

–

–

111

Marshall Islands

–

–

112

Mauritania

–

–

113

Mauritius

–

–

114

Mexico

1.288

12 699

115

Micronesia (Federated States of)

–

–

116

Monaco

–

–

117

Mongolia

–

–

118

Montenegro

–

–

119

Morocco

–

–

120

Mozambique

–

–

121

Myanmar

–

–

122

Namibia

–

–

123

Nauru

–

–

124

Nepal

–

–

125

Netherlands

1.352

13 328

126

New Zealand

0.290

2 860

127

Nicaragua

–

–

128

Niger

–

–

129

Nigeria

0.249

2 457

130

Niue

–

–

131

North Macedonia

–

–

132

Norway

0.752

7 411

133

Oman

0.115

1 130

134

Pakistan

0.115

1 130

135

Palau

–

–

136

Panama

–

–

137

Papua New Guinea

–

–

138

Paraguay

–

–

139

Peru

0.152

1 494

140

Philippines

0.204

2 015

141

Poland

0.799

7 883

142

Portugal

0.349

3 440

143

Qatar

0.281

2 772

144

Republic of Korea

2.260

22 282

145

Republic of Moldova

–

–

146

Romania

0.197

1 946

147

Russian Federation

2.397

23 638

148

Rwanda

–

–

149

Saint Kitts and Nevis

–

–

150

Saint Lucia

–

–

151

Saint Vincent and the Grenadines

–

–

152

Samoa

–

–

153

San Marino

–

–

154

Sao Tome and Principe

–

–

155

Saudi Arabia

1.168

11 519

156

Senegal

–

–

157

Serbia

–

–

158

Seychelles

–

–

159

Sierra Leone

–

–

160

Singapore

0.483

4 767

161

Slovakia

0.153

1 504

162

Slovenia

–

–

163

Solomon Islands

–

–

164

Somalia

–

–

165

South Africa

0.271

2 673

166

South Sudan

–

–

167

Spain

2.139

21 092

168

Sri Lanka

–

–

169

State of Palestine

–

–

170

Sudan

–

–

171

Suriname

–

–

172

Sweden

0.903

8 905

173

Switzerland

1.147

11 313

174

Syrian Arab Republic

–

–

175

Tajikistan

–

–

176

Thailand

0.306

3 018

177

Timor-Leste

–

–

178

Togo

–

–

179

Tonga

–

–

180

Trinidad and Tobago

–

–

181

Tunisia

–

–

182

Turkey

1.367

13 475

183

Turkmenistan

–

–

184

Tuvalu

–

–

185

Uganda

–

–

186

Ukraine

–

–

187

United Arab Emirates

0.614

6 055

188

United Kingdom of Great Britain and Northern Ireland

4.552

44 887

189

United Republic of Tanzania

–

–

190

United States of America

21.930

216 230

191

Uruguay

–

–

192

Uzbekistan

–

–

193

Vanuatu

–

–

194

Venezuela (Bolivarian Republic of)

0.726

7 155

195

Viet Nam

–

–

196

Yemen

–

–

197

Zambia

–

–

198

Zimbabwe

–

–

 

Total

100.000

986 000.00

UNEP/OzL.Conv.12(I)/5–UNEP/OzL.Pro.32/5.