Annex VI: Trust Fund for the Montreal Protocol: Approved 2003, revised proposed 2004 and proposed 2005 budgets

Approved 2003, revised proposed 2004 and proposed 2005 budgets

				w/m	2003 (US$)	w/m	2004 (US$)	w/m	2005 (US$)
10	PROJECT PERSONNEL COMPONENT
	1100	Project personnel
		1101	Executive Secretary (D-2) (shared with the Vienna Convention, VC)	6	105,000	6	105,000	6	105,000
		1102	Deputy Executive Secretary (D-1)	12	150,000	12	150,000	12	150,000
		1103	Senior Legal Officer (P-5)	12	120,000	12	120,000	12	120,000
		1104	Senior Scientific Affairs Officer (P-5) (shared with VC)	6	82,500	6	82,500	6	82,500
		1105	Administrative Officer (P-4) (paid by UNEP)		0		0		0
		1106	Database Manager (Information System & Technology - P3)	12	103,000	12	112,000	12	112,000
		1107	Programme Officer (Communication & Information - P3) (paid from VC)	6	0	12	0	12	0
		1108	Programme Officer (Monitoring and Compliance) - P3	6	60,000	12	112,000	12	112,000
	1199	Sub-total			620,500		681,500		681,500
	1200	Consultants
		1201	Assistance in data-reporting, analysis and promotion of the implementation of the Protocol		50,000		50,000		50,000
	1299	Sub-total			50,000		50,000		50,000
	1300	Administrative Support
		1301	Administrative Assistant (G-7) (shared with VC)	6	10,500	6	11,109	6	11,109
		1302	Personal Assistant (G-6)	12	20,000	12	21,160	12	21,160
		1303	Programme Assistant (G-6) (paid by VC)		0		0		0
		1304	Information Assistant (G-6) (shared with VC)	6	10,500	6	11,109	6	11,109
		1305	Programme Assistant (G-6) (shared with VC)	6	10,500	6	11,109	6	11,109
		1306	Documents Clerk (G-4)	12	10,000	12	10,580	12	10,580
		1307	Data Assistant (G-6)	12	20,200	12	21,372	12	21,370
		1308	Programme Assistant - Fund (G-6) (paid by UNEP)		0		0		0
		1309	Logistics Assistant (G-3) (paid by UNEP)		0		0		0
		1310	Bilingual Senior Secretary (G-6) (to be paid from VC)		0		0		0
		1320	Temporary Assistance		15,000		15,870		15,870
		1321	Open-ended Working Group Meetings		350,000		350,000		350,000
		1322	Preparatory and Parties’ Meetings (shared with VC every three years, applies to the Seventeenth Meeting of the Parties to the Montreal Protocol on Substances that Deplete the Ozone Layer and Seventh Conference of the Parties to the Vienna Convention for the Protection of the Ozone Layer in 2005)		430,000		460,000		320,000
		1323	Assessment Panel Meetings		75,000		75,000		75,000
		1324	Bureau Meetings		20,000		20,000		20,000
		1325	Implementation Committee Meetings		40,000		45,000		45,000
		1326	MP informal consultation meetings to promote ratification and compliance		12,000		5,000		5,000
		1329	Extraordinary Meeting of the Parties		0		211,000		0
	1399	Sub-total			1,023,700		1,268,309		917,307
	1600	Travel on Official Business
		1601	Staff travel on official business		150,000		150,000		150,000
		1602	Conference Services staff travel on official business		15,000		15,000		15,000
	1699	Sub-total			165,000		165,000		165,000
1999	COMPONENT TOTAL				1,859,200		2,164,809		1,813,807
20	CONTRACTS
	2300	Sub-Contracts
		2301	Study of the Financial Mechanism of the Montreal Protocol¹		0		500,000		0
	2399	Sub-total			0		500,000		0
2999	COMPONENT TOTAL				0		500,000		0
30	MEETING/PARTICIPATION COMPONENT
	3300	Support for Participation
		3301	Assessment Panel Meetings		400,000		520,000		400,000
		3302	Preparatory and Parties Meetings		350,000		350,000		350,000
		3303	Open-ended Working Group Meetings		300,000		300,000		300,000
		3304	Bureau Meetings		40,000		40,000		40,000
		3305	Implementation Committee Meetings		115,000		115,000		115,000
		3306	Consultations in an informal meeting (Dec.XII/10)		50,000		20,000		20,000
		3308	Extraordinary Meeting of the Parties		0		300,000		0
	3399	Sub-total			1,255,000		1,645,000		1,225,000
3999	COMPONENT TOTAL				1,255,000		1,645,000		1,225,000
40	EQUIPMENT AND PREMISES COMPONENT
	4100	Expendable Equipment (items under $1,500)
		4101	Miscellaneous expendables (shared with VC)		17,000		17,000		17,000
	4199	Sub-total			17,000		17,000		17,000
	4200	Non-Expendable Equipment
		4201	Personal computers and accessories		10,000		0		5,000
		4202	Portable computers		4,500		0		0
		4203	Other office machines (server, fax, scanner, etc.)		5,000		5,000		5,000
		4204	Photocopiers		0		0		10,000
	4299	Sub-total			19,500		5,000		20,000
	4300	Premises
		4301	Rental of office premises (shared with VC)		26,000		33,500		33,500
	4399	Sub-total			26,000		33,500		33,500
4999	COMPONENT TOTAL				62,500		55,500		70,500
50	MISCELLANEOUS COMPONENT
	5100	Operation and Maintenance of Equipment
		5101	Maintenance of equipment and others (shared with VC)		14,500		14,500		14,500
	5199	Sub-total			14,500		14,500		14,500
	5200	Reporting Costs
		5201	Reporting		54,000		54,000		54,000
		5202	Reporting (assessment panels)		15,000		10,000		10,000
		5203	Reporting (protocol awareness)		10,000		5,000		5,000
	5299	Sub-total			79,000		69,000		69,000
	5300	Sundry
		5301	Communications		45,000		35,000		35,000
		5302	Freight charges (documents)		60,000		75,000		60,000
		5303	Training		12,500		6,000		6,000
		5304	Others (International Ozone Day)		12,000		12,000		12,000
	5399	Sub-total			129,500		128,000		113,000
	5400	Hospitality
		5401	Hospitality		12,000		12,000		10,000
	5499	Sub-total			12,000		12,000		10,000
5999	COMPONENT TOTAL				235,000		223,500		206,500
99	TOTAL DIRECT PROJECT COST				3,411,700		4,588,809		3,315,807
	*Trust Fund support costs (13%)*				*443,520*		*596,544*		*431,054*
	GRAND TOTAL (inclusive of Trust Fund support costs)				3,855,220		5,185,353		3,746,861
	Draw down from the Trust Fund balance ²				675,000		675,000		800,000
	Draw down from Secretariat’s unspent 2000 balance ³				250,869		0		0
	Draw down from Secretariat’s unspent 2001 balance ⁴				400,000		686,000		100,869
	Draw down from the Trust Fund’s interest income ⁵				250,000		250,000		250,000
	Additional draw down from the Trust Fund balance ⁶				0		1,295,002
	Sub-total of Draw down				1,575,869		2,906,002		1,150,869
	Contribution from the Parties				2,279,351		2,279,351		2,595,992

	¹ In accordance with decision XIII/3 of the Thirteenth Meeting of the Parties, an evaluation and review of the financial mechanism of the Montreal Protocol
	is to be conducted in 2004. A provision of $500,000 has been made in this budget to cover the study.
	² The draw-down of $675,000 per year for 2003 and 2004 from the Trust Fund’s unspent balance was based on decision XI/21, paragraphs 5 and 6 of the
	Eleventh Meeting of the Parties. Decision XV/52 calls for a draw-down in 2005 in the amount of $800,000.
	³ To cover the additional requirements arising from decisions of the Meetings of the Parties (proposed study on illegal trade – decision XII/10),
	as well as work related to the 2002 assessment reports being prepared by TEAP, SAP and EEAP, the Secretariat proposed at the Thirteenth
	Meeting of the Parties to use the Secretariat’s unspent balance from 2000 over 2 years (2002 and 2003).
	⁴ The additional draw-down of $686,000 for 2004 and $100,869 for 2005 from the Trust Fund was based on decision XIV/41, paragraph 6.
	⁵ Decision XIV/41, paragraph 7 calls for a further draw-down of $250,000 per year for 2003 and 2004 from the interest income accruing to the Trust Fund.
	Moreover, decision XV/52 requests that a draw-down of $250,000 to be applied in 2005 be made from the interest income.
	⁶ Decision XV/52 calls for a an additional draw-down of $1,295,002 in 2004, which includes the $500,000 allocated for the external study of the financial
	mechanism, and the $596,000 for the expenditure of the extraordinary meeting of the Parties, in order that the contributions of the Parties in 2004
	can be maintained at the level set in 2003.

Explanatory notes for the revised proposed 2004 and proposed 2005 budgets for the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

Budget line	Comment
Personnel component 1101-1104, 1106 and 1108 1105	Standard professional salary costs applicable to the Nairobi duty station for 2003 have been used for 2004 and 2005 budget proposals. Unspent commitments normally revert to the Montreal Protocol Trust Fund. The post of the Administrative Officer continues to be paid from the 13 per cent programme support costs based on actual expenditures.
Consultants – 1201	Assistance in data reporting and analysis, as well as in the development of a fully interlinked, digital system at the secretariat will continue to be required. Funds under this line can be transferred to line 1100 to create short-term Professional posts if necessary.
Administrative support/personnel 1301 to 1307	Standard general service salary costs applicable to the Nairobi duty station for 2003 have been used for 2004 and 2005 budget proposals.
1308-1309	The posts of Programme Assistant (Fund) and Logistics Assistant continue to be paid from the 13 per cent programme support costs.
1320	The Secretariat continues to convert archives into electronic files for ease of retrieval and for posting on the web site. To assist the Secretariat in this, as well as in other work related to servicing the requirements of 184 Parties, particularly in the area of documents preparation, organization of participants’ attendance at meetings and other conference-related work, the Secretariat continues to require funding allocation for temporary support staff.
Administrative support/conference services 1321-1326	Necessary funds may be transferred from the conference servicing budget lines (1321-1326) should such services be required to be rendered either by individual consultancies or corporate contracts. The current conference servicing costs have been based on the following assumptions: (a) 1321: One meeting of the Open-ended Working Group to be held each year during 2004 and 2005, in Nairobi or another United Nations venue, using six languages; (b) 1322: It is assumed that the Meeting of the Parties and its preparatory meeting will be held in Nairobi in 2004 and 2005, in six languages. The total conferencing costs in 2005 will be shared with the Vienna Convention Trust Fund as the seventh meeting of the Conference of the Parties to the Convention will be scheduled back-to-back with the Seventeenth Meeting of the Parties to the Montreal Protocol. Therefore, the amount allocated for the Seventeenth Meeting of the Parties in 2005 has been reduced as the Convention’s share in this Meeting has already been allocated in the Convention budget for 2005. When meetings are not held in Nairobi, the differential costs will be borne by the host Government; (c) 1323: The budget allocation in 2004 and 2005 for the Technology and Economic Assessment Panel, the Scientific Assessment Panel and the Environmental Effects Assessment Panel will cover the costs of organizing their annual meetings, as well as communication and other sundry costs related to the work of panel members from developing countries and countries with economies in transition; (d) 1324: Two Bureau meetings are scheduled for each of the years 2004 and 2005, in two languages; (e) 1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2004 and 2005 with interpretation as required. An increase of $5,000 has been proposed to cover the cost of interpretation and documentation for one additional day’s meeting. (f) 1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2004 and 2005 on the promotion of the ratification of and compliance with the Montreal Protocol and its Amendments. (g) 1329: An extraordinary Meeting of the Parties will be held in March 2004. Budget provision has been made for a three-day meeting to be held back‑to‑back with the forty-second meeting of the Executive Committee, in Montreal.
Travel on official business – 1601	Staff travel is undertaken in the context of the activities of the Secretariat. Some missions will be undertaken in 2004 and 2005 to promote compliance with and the ratification of the Montreal Protocol Amendments, as well as to support the Compliance Assistance Programme of the United Nations Environment Programme.
Contracts component Subcontracts - 2301	In accordance with decisions XIII/3 of the Thirteenth Meeting of the Parties and XV/47 of the Fifteenth Meeting of the Parties, which calls for an evaluation and review, by 2004, of the financial mechanism of the Montreal Protocol, a provision of $500,000 has been made in the 2004 Montreal Protocol budget.
Meetings/Participation component – 3300 3301	Participation of developing countries The participation of representatives from Article 5 Parties in the various Protocol meetings is assumed at $5,000 per participating Party taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations per diem allowances. In addition to the usual number of Article 5 members of assessment panels financed to attend the annual meetings, provision is made here for the participation of experts and members of the Methyl Bromide Technical Options Committee in their additional meeting in 2004 and in the extraordinary Meeting of the Parties to be held in March 2004. Provision has also been made for three meetings in 2004 of the Intergovernmental Panel on Climate Change and the Technology and Economic Assessment Panel as called for in decision XIV/10.
3302 and 3303	Participation costs are allocated for 70 participants attending the Meeting of the Parties and 60 attending the Open-ended Working Group meeting for 2004 and 2005.
3304	Participation costs are based on two Bureau meetings a year for four participants from developing countries or countries with economies in transition at each meeting.
3305	The participation costs for the two Implementation Committee meetings a year are based on eight members from developing countries and countries with economies in transition at each meeting and two country representatives invited by the Implementation Committee at each meeting. Provision has also been made for the travel of the Implementation Committee President or Vice‑President from an Article 5 country to attend three Executive Committee meetings a year.
3306	Funds have been allocated to finance the participation of four participants from developing countries and countries with economies in transition as part of informal consultations on non-compliance with the Montreal Protocol, assumed to be held in Nairobi.
3308	Provision has been on this budget line to finance the participation of participants from developing countries and countries with economies in transition at an extraordinary Meeting of the Parties to be held in March 2004.
Equipment and premises component Expendable equipment 4101	The cost of miscellaneous expendables is being maintained at $17,000. Resource utilization will need to be monitored constantly in order to maintain the expenditure at this level.
Non-expendable equipment - 4200	A minimum provision in 2004 has been made to enable the Secretariat to replace equipment as and when required.
Premises (rent) - 4300	The allocation for rental of premises is being increased from 2004 due to additional space required for three new staff members.
Miscellaneous component Operation and maintenance of equipment – 5101	The provision for maintenance of equipment is being maintained at the same level.
Reporting costs (including editing, translation, duplication, publication and printing) - 5201 and 5202	General reporting costs for the Secretariat are provided for in line 5201. Line 5202 is reserved for reporting of assessment panels. Provision for this line has been reduced to $10,000 per year for 2004 and 2005.
Sundry - Communications - 5301	Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision in this line.
Freight and post - 5302	The budget provision is being maintained at the same level for 2004 and 2005. To cover the dispatch of information and working documents for the extraordinary Meeting of the Parties to be held in March 2004, the additional amount of $15,000 was added to this budget line.
Training - 5303	From 2004, a minimum provision for training will be maintained to cater to training schemes introduced by the United Nations as a result of the ongoing human resources reform programme.
Others (International Ozone Day) - 5304	The Ozone Secretariat will provide assistance to some countries during 2004 and 2005 to assist in the preparations for the celebration of the International Day for the Preservation of the Ozone Layer.
Hospitality - 5401	The hospitality line in 2004 is being maintained at the same level as 2003. In 2005, the hospitality costs will be shared with the Vienna Convention Trust Fund. Therefore, the amount allocated in 2005 has been reduced as the Convention share in the Meeting has already been allocated in the Convention budget. Hospitality arrangements will follow the usual procurement procedures of the United Nations