Annex I: Trust fund for the Montreal Protocol on substances that deplete the Ozone Layer - Approved revised 2015, approved 2016 and proposed 2017 budgets
(in United States dollars)
|Cost category||Work months||Revised 2015||2016||Proposed 2017|
|Professional and higher category|
|1101||Executive Secretary (D-2) (shared with the Vienna Convention (VC))||6||131 200||149 450||148 200|
|1102||Deputy Executive Secretary (D-1)||12||250 000||272 700||280 881|
|1103||Senior Legal Officer (P-5)||12||214 801||226 245||227 900|
|1104||Senior Scientific Affairs Officer (P-5) (shared with VC)||6||−||128 000||128 000|
|1106||Programme Officer (Data and Information Systems)
|12||182 094||187 557||194 000|
|1108||Programme Officer (Monitoring and Compliance) (P‑4)||12||256 428||246 700||270 101|
|Subtotal||1 034 523||1 210 652||1 249 082|
|1301||Administrative Assistant (G-7) (shared with VC)||6||28 000||30 700||33 535|
|1302||Administrative Assistant (G-6)||12||42 000||44 100||46 305|
|1304||Programme Assistant (G-6) (shared with VC)||6||20 230||22 342||24 559|
|1305||Research Information Assistant (G-6) (shared with VC)||6||22 260||−||−|
|1306||Information Management Assistant (G-6)||12||37 703||44 100||46 305|
|1307||Computer Information Systems Assistant (G-7)||12||54 590||57 320||60 186|
|1320||Temporary assistance||29 780||33 980||23 100|
|Subtotal||234 563||232 542||233 990|
|Component total: Employee salaries, allowances and benefits||1 269 086||1 443 194||1 483 072|
|1201||Assistance in data reporting, analysis and promotion of implementation of the Protocol||84 500||85 000||85 000|
|Component total: Non-employee compensation and allowances||84 500||85 000||85 000|
|4101||Miscellaneous expendables||18 000||18 000||18 000|
|Subtotal||18 000||18 000||18 000|
|4201||Personal computers and accessories||5 000||5 000||5 000|
|4202||Portable computers||5 000||5 000||5 000|
|4203||Other office equipment (server, scanner, furniture, etc.)||5 000||5 000||5 000|
|4204||Photocopiers||5 000||5 000||5 000|
|4205||Equipment and peripherals for paperless meetings||5 000||5 000||5 000|
|Subtotal||25 000||25 000||25 000|
|Rental of premises|
|4301||Rental of office premises||41 870||41 870||41 870|
|Subtotal||41 870||41 870||41 870|
|Operational and maintenance of equipment|
|5101||Maintenance of equipment and others||20 000||20 000||20 000|
|Subtotal||20 000||20 000||20 000|
|5201||Reporting||65 000||65 000||50 000|
|5202||Reporting (assessment panels)||5 000||5 000||5 000|
|5203||Reporting (Protocol awareness)||5 000||5 000||5 000|
|Subtotal||75 000||75 000||60 000|
|5301||Communications||10 000||10 000||10 000|
|5302||Freight charges||10 000||10 000||10 000|
|5303||Training||10 000||10 000||10 000|
|5304||Others (International Ozone Day)||10 000||10 000||15 000|
|Subtotal||40 000||40 000||45 000|
|Component total: Supplies and consumables||219 870||219 870||209 870|
|Travel on official business|
|1601||Staff travel on official business||210 000||210 000||210 000|
|1602||Conference Services staff travel on official business||15 000||15 000||15 000|
|Component total: Travel on official business||225 000||225 000||225 000|
|1321||Conference services costs: Open-ended Working Group meetings||578 307||600 000||676 000|
|1322||Conference services costs: preparatory meetings and meetings of the parties||513 034||625 000||489 250|
|1323||Communication costs of A-5 assessment panel members and organizational costs of meetings||70 000||70 000||70 000|
|1324||Conference services costs: Bureau meetings||20 000||25 000||25 000|
|1325||Conference services costs: Implementation Committee meetings||115 600||125 000||125 000|
|1326||Conference services costs: Montreal Protocol informal consultation meetings||10 000||10 000||10 000|
|1330||Conference servicing costs of two-day workshop on HFC management back to back with a three-day
Open-ended Working Group meeting
|1331||Conference services costs: intersessional meetings||20 000||−||−|
|1332||Conference services costs: resumed thirty-sixth meeting of the Open-ended Working Group||200 000||−||−|
|1333||Conference services costs - Additional five-day OEWG meeting and two-day back to back extraordinary MOP||800 000|
|Subtotal||2 103 010||2 255 000||1 395 250|
|Travel of Article 5 parties|
|3301||Travel of Article 5 parties: assessment panel meetings||450 000||450 000||450 000|
|3302||Travel of Article 5 parties: preparatory meetings and meetings of the parties||350 000||375 000||375 000|
|3303||Travel of Article 5 parties: Open-ended Working Group meetings||300 000||325 000||325 000|
|3304||Travel of Article 5 parties: Bureau meetings||20 000||20 000||20 000|
|3305||Travel of Article 5 parties: Implementation Committee meetings||125 000||125 000||125 000|
|3306||Travel of Article 5 parties: consultations in an informal meeting||10 000||10 000||10 000|
|3309||Travel of Article 5 parties to the two-day workshop on HFC management back to back with a three-day
Open-ended Working Group meeting
|3310||Travel of Article 5 parties to the intersessional meeting||40 000||−||−|
|3311||Travel of Article 5 parties to the resumed thirty-sixth meeting of the Open-ended Working Group||110 000||−||−|
|3312||Travel of Article 5 parties - Additional five-day OEWG meeting back to back with two-day extraordinary MOP||435 000|
|Subtotal||1 705 000||1 740 000||1 305 000|
|5401||Hospitality||25 000||25 000||25 000|
|Subtotal||25 000||25 000||25 000|
|Component total: Operating expenses||3 833 010||4 020 000||2 725 250|
|Total direct costs||5 631 466||5 993 064||4 728 192|
|Programme support costs (13 per cent)||732 091||779 098||614 665|
|Grand total||6 363 557||6 772 162||5 342 856|
|Drawdown||2 086 624||2 495 229||1 065 923|
|Contribution from parties||4 276 933||4 276 933||4 276 933|
|Fund balance at 31 December 2014 $5,602,916||3 239 732||683 213||(168 315)|
|Operating reserve||954 534||1 015 824||801 428|
|Total fund balance and operating reserve||4 194 266||1 699 037||633 114|
Explanatory notes for the approved budgets for 2015 and 2016 and the proposed budget for 2017 of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer
|Professional and higher category
|Indicative Professional-level salary costs applicable to the Nairobi duty station and trends in salary costs have been used for the budgets. Salary costs for staff at the Professional level consist of: (a) basic salaries; (b) post adjustment as determined and reviewed by the International Civil Service Commission of the United Nations throughout the year, based on the cost of living index of the Nairobi duty station; and (c) entitlements such as home leave travel, which is granted during alternate years, and education grant.
The inflation rate used for 2016 and 2017 is 3 per cent, to take into account annual salary step increments as well as increments decided by the International Civil Service Commission
The post of the Deputy Executive Secretary was filled internally effective February 2015. The proposed budgets for 2016 and 2017 represent full years’ salary and emoluments at the D-1 level.
The post of the Senior Scientific Affairs Officer became vacant as of February 2015. The post was reclassified at the P-5 level to update the duties in line with the current needs of the Montreal Protocol and has been renamed Senior Environmental Affairs Officer. The post is expected to be filled by the end of 2015.
The post of Senior Administrative Officer at the P-5 level is funded through the programme support cost budget.
The post of Communications and Information Officer at the P-3 level is funded from the Trust fund for the Vienna Convention.
|Administrative support/personnel 1301–1320||Indicative General Service level salary costs applicable to the Nairobi duty station and trends in actual salary cost have been used for the budgets.
The approved 2015 budget increased by 5 per cent compared with the 2014 budget to cater for normal step increments and inflation. In December 2014, however, the Secretariat of the United Nations announced an additional salary increase for all General Service staff effective November 2014. The 2015 budget therefore increased by $20,000; this was implemented after the budget was approved.
The 2016–2017 budget proposals reflect trends in actual costs and a 5 per cent inflation rate taking into account annual salary step increments as well as revisions.
The post of Senior Administrative Assistant (G-7), for which an upgrade to P-2 was approved by the parties in 2012, is funded through the programme support cost budget. The upgrade of the post has not yet been implemented.
Two posts at the G-6 level, Programme Assistant and Meeting Services Assistant, are funded through the Trust fund for the Vienna Convention.
The post of Research Assistant was vacated in June 2015 and is frozen with a view to any future restructuring of the Ozone Secretariat.
The post of Team Assistant, which is funded from the programme support cost budget, was vacated in May 2015 and is frozen with a view to any future restructuring of the Ozone Secretariat.
|In 2015 the budget was increased by $9,500, from $75,000 to $84,500, to reflect the actual cost of consultants to fill the needs of the Secretariat for research on meetings and facilitation of the workshop on HFC management. The proposed budget for 2016 would be increased by $500, to $85,000, and would be maintained at that level in 2017.|
|Supplies and consumables
4101, 4201–4205, 4301, 5101,
|The section includes expendable equipment, non-expendable equipment, rental of office premises, reporting costs, communication, freight, training and the costs of Ozone Day celebrations.
The 2015 budget was originally $20,000, which covered the cost of editing and translating correspondence and other official documents throughout the year. The cost of coverage of meetings by the International Institute for Sustainable Development (IISD), however, has been moved from the meeting cost budget line and correctly reflected in this budget line. The cost per meeting of IISD coverage is assumed to be $15,000. In 2015, the cost of IISD covering three meetings, including the workshop and the thirty-fifth meeting of the Open-ended Working Group in April, the thirty-sixth meeting of the Open-ended Working Group in July and the twenty-seventh Meeting of the Parties in November, is $45,000. In 2016 the cost of IISD covering four meetings, including the thirty-seveth meeting of the Open-ended Working Group in July, the Twenty-Eight Meeting of the Parties and an additional five-day meeting of the
All other costs remain unchanged.
|Travel on official business
|Travel on official business for 2016 and 2017 is maintained at the 2015 level.|
1321-1331, 3301 to 3311 and 5401
|This section includes meetings costs, travel of Article 5 participants and hospitality.
Meeting costs (not including travel of Article 5 parties)
The 2015 meeting costs have been increased as follows:
$53,607 to cover the difference in cost associated with convening the thirty-sixth meeting of the Open-ended Working Group in Paris in July. The original budget was based on the costs of convening the meeting in Nairobi or Geneva;
$48,334 to cover costs associated with conference services and staff travel to Dubai for the twenty-seventh Meeting of the Parties;
$51,369 to cover the difference in cost associated with convening the workshop on HFC management and the thirty-fifth meeting of the Open-ended Working Group in Bangkok in April. The original budget was based on the cost of convening the meeting in Nairobi or Geneva;
The increased costs in lines 1321, 1322 and 1330 are absorbed by the savings on post costs;
$20,000 to cover the cost of the two-day intersessional informal meeting held in June in Vienna. The Open-ended Working Group, at its thirty-fifth meeting, held in Bangkok in April 2015, decided to convene the intersessional informal meeting;
$200,000 to cover the cost of the resumed thirty-sixth meeting of the Open-ended Working Group held on 29 and 30 October 2015, back to back with the
For the proposed 2016 budgets:
The budget for the Open-ended Working Group meeting is based on a comparison of estimates of five venues (Nairobi, Bangkok, Montreal, Paris and Vienna) and a reasonable average has been used;
The proposed budget for the meetings of the parties is based on a comparison of estimates of six venues (Nairobi, Bangkok, Montreal, Paris, Kigali and Vienna) and a reasonable average has been used. Any additional costs arising from holding the meetings in other locations will be borne by the Governments hosting the meetings. In the event that the meetings are not hosted by Governments, the additional costs will be reflected in revised budgets that will be presented to the parties for approval;
The budget for the additional five-day meeting of the Open-ended Working Group held back-to-back with a two-day extraordinary Meeting of the Parties is based on the 2016 budgeted cost of $600,000 for one OEWG meeting and the 2015 cost of a two-day back to back meeting in 2015 in Dubai of $200,000.
For the 2017 proposed budgets:
The 2017 budget is increased by 4 per cent compared with 2016 to cover inflationary costs;
In 2017, the cost of the meeting is shared with the Vienna Convention Trust Fund, which is currently budgeted at $252,000; hence the decrease in meeting costs to $489,250;
One Bureau meeting is scheduled for each of the years 2016 and 2017, with provision for interpretation and document translation into the appropriate languages depending on the membership of the Bureau. The costs are increased by $5,000 to accommodate generally increased meeting costs
The proposed budgets for Implementation Committee meetings in 2016 and 2017 have been increased by $9,400 over the 2015 figure to accommodate generally increased meeting costs;
The hospitality cost covers receptions at the meetings of the Open-ended Working Group and the Meeting of the Parties;
Necessary funds may be transferred from the conference servicing budget lines
Travel of Article 5 participants
The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Montreal Protocol meetings is budgeted at $5,000 per representative per meeting using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.
The 2016 and 2017 amounts were increased to $375,000 and $325,000, respectively, as decided by the Twenty-Seventh Meeting of the Parties.
The 2015 cost for travel of Article 5 party representatives is increased by $40,000 to cover costs associated with the intersessional informal meeting held in Vienna in June. The meeting was requested by the parties at the thirty-fifth meeting of the Open-ended Working Group; hence the cost was not included in the approved budget.
The 2015 cost for travel of Article 5 party representatives increased by $110,000 to cover costs associated with the resumed thirty-sixth meeting of the Open-ended Working Group, held on 29 and 30 October 2015, back to back with the
The 2016 cost of travel of Article 5 participants to the additional five-day meeting of the Open-ended Working Group held back-to-back with a two-day extraordinary Meeting of the Parties is based on the 2016 budgeted cost of $375,000 for one OEWG meeting plus an additional $60,000. The Secretariat confirms that no funds from the budget lines in this section have been used to cover travel of non-Article 5 parties.