Annex IV: Trust fund for the Montreal protocol on substances that deplete the Ozone Layer - Approved 2014 and 2015 and proposed 2016 budgets

(United States dollars)

				Work months	2014	2015	2016

10 Personnel and conference services component
	1100	Professional Staff
		1101	Executive Secretary (D-2) (shared with the Vienna Convention (VC))	6	163 000	173 215	175 391
		1102	Deputy Executive Secretary (D-1)	12	117 000	312 000	319 176
		1103	Senior Legal Officer (P-5)	12	215 000	214 801	224 742
		1104	Senior Scientific Affairs Officer (P-5) (shared with VC)	6	100 000	103 738	108 585
		1105	Senior Administrative Officer (P-5) (paid by UNEP)	-
		1106	Programme Officer (P-4) (Data and Information Systems)	12	178 000	182 094	186 282
		1107	Programme Officer (P-3) (Communication and Information) (paid from VC)	-
		1108	Programme Officer (P-4) (Monitoring and Compliance)	12	236 000	256 428	248 671
	1199	Subtotal			1 009 000	1 242 276	1 262 847

	1200	Consultants
		1201	Assistance in data-reporting, data analysis and promotion of the implementation of the Protocol		60 000	75 000	75 000
	1299	Subtotal			60 000	75 000	75 000
	1300	Administrative support
		1301	Administrative Assistant (G-7) (shared with VC)	6	25 838	26 530	28 106
		1302	Administrative Assistant (G-6)	12	37 000	38 110	39 253
		1303	Programme Assistant (G-6) (paid from VC)	0
		1304	Programme Assistant (Data) (G-6) (shared with VC)	6	20 000	20 230	20 497
		1305	Research Assistant (G-6) (shared with VC)	6	22 000	22 260	23 558
		1306	Information Management Assistant (G-6)	12	30 000	30 900	31 827
		1307	Data Assistant (G-7) (Computer Information Systems Assistant)	12	53 000	54 590	56 228
		1308	Administrative Assistant - Fund (G-7) (paid by UNEP - approved for upgrade to P-2, Associate Administrative Officer)	0
		1309	Team Assistant/Logistics Assistant (G-4) (paid by UNEP)	0
		1310	Meetings Services Assistant (G-6) (paid from VC)	0
		1320	Temporary assistance		22 000	22 000	22 000
		Subtotal			209 838	214 620	221 469
		1321	Conference servicing costs of the Open‑ended Working Group meetings		588 000	524 700	529 700
		1322	Conference servicing costs of the preparatory meetings and meetings of the parties (shared with VC every three years, applies to the Twenty-Sixth and Twenty-Ninth Meetings of the Parties to the Montreal Protocol and tenth and eleventh meetings of the Conference of the Parties to the Vienna Convention in 2014 and 2017)		420 000	464 700	469 700
		1323	Communications of A5 assessment panel members and organization costs of assessment panel meetings		79 000	70 000	70 000
		1324	Conference servicing cost of the Bureau meetings		20 000	20 000	20 000
		1325	Conference servicing costs of the Implementation Committee meetings		115 600	115 600	115 600
		1326	MP informal consultation meetings		10 000	10 000	10 000
		1329	Conference servicing costs of the workshop back to back with OEWG meeting		182 400
		1330	Conference servicing costs of the two-day workshop on HFC management back to back with three-day OEWG meeting			524 700
	1399	Subtotal			1 415 000	1 729 700	1 215 000

	1600	Travel on official business
		1601	Staff travel on official business		210 000	210 000	210 000
		1602	Conference Services staff travel on official business		15 000	15 000	15 000
	1699	Subtotal			225 000	225 000	225 000
1999	Component total				2 918 838	3 486 596	2 999 316

30 Meeting participation component
	3300	Support for participation
		3301	Travel of A5 countries to assessment panel meetings		450 000	450 000	450 000
		3302	Travel of A5 countries to the preparatory meetings and meetings of the parties		350 000	350 000	350 000
		3303	Travel of A5 countries to the OEWG meetings		300 000	300 000	300 000
		3304	Travel of A5 countries to the Bureau meetings		20 000	20 000	20 000
		3305	Travel of A5 countries to the Implementation Committee meetings		125 000	125 000	125 000
		3306	Consultations in an informal meeting		10 000	10 000	10 000
		3308	Travel of A5 countries to the workshop back to back with OEWG meeting		85 000
		3309	Travel of A5 countries to the two-day workshop on HFC management back to back with three-day OEWG meeting			300 000
	3399	Subtotal			1 340 000	1 555 000	1 255 000
3999	Component total				1 340 000	1 555 000	1 255 000

40 Equipment and premises component
	4100	Expendable equipment (items under $1,500)
		4101	Miscellaneous expendables (shared with VC)		20 000	18 000	18 000
	4199	Subtotal			20 000	18 000	18 000
	4200	Non-expendable equipment
		4201	Personal computers and accessories		5 000	5 000	5 000
		4202	Portable computers		5 000	5 000	5 000
		4203	Other office equipment (server, fax, scanner, furniture, etc.,)		5 000	5 000	5 000
		4204	Photocopiers (for external use)		5 000	5 000	5 000
		4205	Equipment and peripherals for paperless conferences		5 000	5 000	5 000
	4299	Subtotal			25 000	25 000	25 000
	4300	Premises
		4301	Rental of office premises (shared with VC)		51 870	41 870	41 870
	4399	Subtotal			51 870	41 870	41 870
4999	Component total				96 870	84 870	84 870
50 Miscellaneous component
	5100	Operation and maintenance of equipment
		5101	Maintenance of equipment and others (shared with VC)		20 000	20 000	20 000
	5199	Subtotal			20 000	20 000	20 000
	5200	Reporting costs
		5201	Reporting		22 000	20 000	20 000
		5202	Reporting (assessment panels)		10 000	5 000	5 000
		5203	Reporting (Protocol awareness)		5 000	5 000	5 000
	5299	Subtotal			37 000	30 000	30 000
	5300	Sundry
		5301	Communications		10 000	10 000	10 000
		5302	Freight charges		18 000	10 000	10 000
		5303	Training		12 000	10 000	10 000
		5304	Others (International Ozone Day)		10 000	10 000	10 000
	5399	Subtotal			50 000	40 000	40 000
	5400	Hospitality
		5401	Hospitality		20 000	25 000	25 000
	5499	Subtotal			20 000	25 000	25 000
5999 Component total					127 000	115 000	115 000
99	Total direct cost				4 482 708	5 241 466	4 454 186

	Total budget				4 482 708	5 241 466	4 454 186
	Programme support costs (13 per cent))				582 752	681 391	579 044
	Grand total (inclusive of programme support costs)				5 065 460	5 922 857	5 033 230

	Draw down				788 527	1 645 924	756 297
	contribution from the parties				4 276 933	4 276 933	4 276 933

	Working capital reserve				677 974	677 974	677 974

Explanatory notes for the revision to the approved budget for 2014 and the approve budget for 2015 and proposed budget for 2016 of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer

Budget line		Comment
Personnel component 1101–1108		Indicative Professional-level salary costs applicable to the Nairobi duty station have been used for the budget proposals. Salary costs for staff at the Professional level are made up of: (a) the basic salaries; (b) post adjustment as determined and reviewed by the International Civil Service Commission throughout the year based on the cost of living index of the duty station where the staff are assigned; and (c) entitlements such as home leave travel and education grant. However, where information on actual staff costs is available, the figures have been adjusted accordingly. The inflation rate used for 2015–2016 is 2.3 per cent to take into account annual salary step increments as well as revisions decided by the International Civil Service Commission.
1101		The revised 2014 budget is reduced to reflect only salary and emoluments of the Executive Secretary. The approved budget was based on 2013 costs, which included repatriation costs for the former Executive Secretary and installation costs of the new Executive Secretary.
1102		The post of the Deputy Executive Secretary is expected to be filled by November 2014. The anticipated expenditure in 2014 will cover the salary and emoluments of the officer for two months as well as installation costs. The proposed budgets for 2015 and 2016 represent full years’ salary and emoluments.
1105		The post of Senior Administrative Officer continues to be paid by the United Nations Environment Programme (UNEP) from the programme support costs based on actual expenditures.
1107		The post of the Programme Officer (Communication and Information) is paid from the Vienna Convention Trust Fund.
1106 and 1108		The budgets are increased to reflect the costs associated with the upgrades to the P-4 level. Although the upgrades took effect in 2012, the budgets were inadvertently maintained at the P-3 level.
Consultants 1201		Assistance in data reporting, updating of publications, translation of essential features of the Ozone Secretariat website and the maintenance of a fully interlinked digital system at the Secretariat will continue to be required. The 2014 amount has been decreased slightly in line with actual needs. However, the 2015 and 2016 levels have been kept at the originally approved 2014 level. Funds under this line may be transferred to line 1100 to create or support short-term Professional posts if necessary.
Administrative support/personnel 1301–1310		The 2015–2016 budget proposals reflect trends in actual costs and a 3 per cent inflationary rate.
1303 and 1310		The posts of Programme Assistant and Meeting Services Assistant are funded from the Vienna Convention Trust Fund.
Administrative support/conference services 1321–1326		Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required either through individual consultancies or corporate contracts. The current conference servicing costs are based on the following assumptions:
1321		The revised 2014 budget provides for one meeting of the Open-ended Working Group, held in Paris. The proposed budgets for 2015 and 2016 provide for one meeting each year to be held in Nairobi or at another United Nations venue in the six official United Nations languages; any additional costs arising from holding the meetings at any other locations will be reflected in revised budgets that will be presented to parties for approval.
1322		The revised Montreal Protocol budget for 2014 is shared with the Vienna Convention budget for the tenth meeting of the Conference of the Parties to the Vienna Convention. The revised 2014 budgeted amount is based on the cost of holding the Meeting of the Parties in Paris in 2014 in the six official United Nations languages. The proposed budgets for 2015 and 2016 are based on estimated costs of holding the Meeting of the Parties in Nairobi or at another United Nations venue. Any additional costs arising from holding the meetings in any other locations will be borne by the Governments hosting the meetings. In the event that the meetings are not hosted by Governments, the additional costs will be reflected in revised budgets that will be presented to parties for approval.
1323		The revised 2014 budget is reduced to reflect projected costs of meetings of the assessment panels and the technical options committees of the Technology and Economic Assessment Panel and communication and other sundry costs related to the work of panel members. The proposed budget for each year in 2015 and 2016 is a reduction from the 2014 budget as 2014 was an assessment year and more meetings were expected to be convened in 2014.
1324		One Bureau meeting is scheduled for each of the years 2015 and 2016 with provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.
1325		The proposed revised 2014 budget reflects increased meeting costs related to convening two meetings of the Implementation Committee in Paris. The proposed budget for 2015 and 2016 are maintained steady at the revised 2014 level to accommodate generally increased costs of interpretation and document translation.
1326		At least one informal consultation meeting per year expected to take place in Nairobi is envisaged for 2015 and 2016 to facilitate the work of assisting the parties and promoting ratification of and compliance with the Montreal Protocol and its amendments.
1329		The proposed revised 2014 budget reflects increased cost of convening the hydrofluorocarbon (HFC) workshop in Paris.
1330		The 2015 budget reflects the conference services cost for holding a two-day workshop on HFC management back to back with a three-day OEWG meeting in Nairobi or at another United Nations venue.
Travel on official business 1601–1602		Travel on official business for 2015 and 2016 is maintained at the 2014 level.
Meetings/participation component 3301–3308		Participation of representatives of developing countries The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Protocol meetings is budgeted at $5,000 per representative per meeting taking into account no more than the travel costs for one person per country using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.
3301		The budget provision requested in 2015 and 2016 for travel of members and experts of the assessment panels and the technical options committees attending assessment panel meetings has been maintained at the 2014 approved level to ensure completion of the work of the panels (see UNEP/OzL.Pro.WG.1/34/INF/2, sect. III.B).
3302		The budget provision is based on an average of 70 participants attending the Meeting of the Parties to the Montreal Protocol in 2015 and 2016.
3303		Participation costs are based on some 60 participants attending the Open‑ended Working Group meetings in both 2015 and 2016.
3304		Participation costs are based on one Bureau meeting per year for four Bureau members from developing countries or countries with economies in transition at each meeting.
3305	The participation costs for the two Implementation Committee meetings per year are based on eight members from developing countries and countries with economies in transition at each meeting and one representative each from three or four countries invited by the Implementation Committee at each meeting. Provision has also been made for travel by the Implementation Committee President or Vice-President from a country operating under paragraph 1 of Article 5 to attend two Executive Committee meetings a year.
3306	Funds have been allocated to finance the participation of two participants from developing countries and countries with economies in transition in informal consultations in 2015 and 2016 on critical issues relating to the Montreal Protocol. It is expected that these consultations will be held in Nairobi.
3308	The budget reflects the additional cost of daily subsistence allowances for participants from developing countries and countries with economies in transition attending the HFC workshop held back to back with the Open‑ended Working Group meeting in Paris in 2014.
3309	Travel cost of Article 5 party participants in the two-day workshop to be held back to back with three-day Open-ended Working Group meeting
Equipment and premises component 4101–4301
4101	The slightly reduced budget reflects costs associated with the expendable equipment for the operation of the secretariat.
4205	A small amount has been allocated to provide for increased server capacity as required to respond to the demands of paperless meetings and to enable the Secretariat to replace equipment as required.
4301	The allocation for rental of premises in 2015 and 2016 reflects reduced rental costs as the Secretariat has moved into smaller office space as of June 2014. The reduction in rent will be reflected in the 2015 costs. The Nairobi rental rates are determined by the United Nations Controller.
Miscellaneous component 5101– 5401
5201–5203	General reporting costs, including editing, translation, and duplication, publishing and printing, are provided for under lines 5201 to 5203.
5201	The revised 2014 budget is slightly increased to cover increased reporting costs associated with the meetings in 2014. However, in 2015 and 2016, the line reverts to the original 2014 amount owing to the anticipated slightly reduced printing costs.
5202	This budget is reserved for reporting by assessment panels. The proposed budgets for 2015 and 2016 are reduced since these are not assessment years and less reporting is required.
5203	A small amount is allocated for editing, translation, duplication, publication and printing related to Protocol awareness campaigns.
5301	Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications has enabled the Secretariat to maintain a relatively low budget provision under this line. The use of free communications technology also enables the Secretariat to reduce expenditure against this budget line.
5302	Of the 197 parties to the Montreal Protocol, only 11 countries still require that paper documents be mailed to them, which means that the cost of dispatching correspondence and meeting documentation has been further reduced. This budget is further reduced to reflect the associated savings.
5303	The provision for training will be maintained to meet evolving training needs and to cater for training schemes introduced by the United Nations as a result of its continuing human resources reform programme and guidelines for continuous training to encourage high performance delivery by staff. The budget is slightly reduced to reflect trends in actual expenditure.
5304	The Ozone Secretariat will continue to provide assistance to specific countries during 2015 and 2016 to assist in their preparations for the celebration of the International Day for the Preservation of the Ozone Layer.
5401	This budget line provides for the hospitality cost of the Open-ended Working Group meeting and the Meeting of the Parties and is slightly increased to reflect trends in increased costs.