Annex IV: Trust fund for the Montreal Protocol on substances that deplete the ozone layer Approved 2011 and 2012 and proposed 2013 budgets (in United States dollars)
|10||Project personnel component|
|1101||Executive Secretary (D-2) (shared with the Vienna Convention (VC)) 1||6||166 757||6||166 000||6||166 000|
|1102||Deputy Executive Secretary (D-1)||12||259 560||12||272 538||12||275 367|
|1103||Senior Legal Officer (P-5)||12||202 632||12||208 711||12||208 711|
|1104||Senior Scientific Affairs Officer (P-5) (shared with VC)||6||130 000||6||130 000||6||130 000|
|1105||Administrative Officer (P-5) (paid by UNEP)||0||0||0|
|1106||Database Manager (Information System and Technology (P-4)||12||150 115||12||154 618||12||159 257|
|1107||Programme Officer (Communication & Information (P-3) (paid from VC)||12||0||12||0||12||0|
|1108||Programme Officer (Monitoring and Compliance (P-4)||12||188 000||12||193 640||12||199 449|
|1199||Subtotal||1 097 064||1 125 507||1 138 784|
|1201||Assistance in data-reporting, analysis and promotion of the implementation of the Protocol||40 000||75 000||75 000|
|1299||Subtotal||40 000||75 000||75 000|
|1301||Administrative Assistant (G-7) (shared with VC)||6||21 250||6||21 888||6||22 545|
|1302||Administrative Assistant (G-6)||12||27 000||12||28 350||12||29 768|
|1303||Programme Assistant (G-6) (paid from VC)||12||0||12||0||12||0|
|1304||Programme Assistant (Data) (G-6) (shared with VC)||6||17 573||6||18 452||6||19 375|
|1305||Information Assistant (Research) (G-6) (shared with VC)||6||16 295||6||16 295||6||16 295|
|1306||Information Management Assistant/Documentation Clerk (G-6)||12||27 560||12||28 387||12||29 239|
|1307||Data Assistant (Computer Information Systems Assistant) (G-7)||12||42 174||12||44 704||12||46 940|
|1308||Administrative Assistant - Fund (G-7) (paid by UNEP)||12||0||12||0||12||0|
|1309||Team Assistant/Logistics Assistant (G-4) (paid by UNEP)||12||0||12||0||12||0|
|1310||Meetings Services Assistant/Bilingual Senior Secretary (G-6) (paid from VC)||12||0||12||0||12||0|
|1320||Temporary assistance||21 300||21 300||21 300|
|1321||Open-ended Working Group meetings||490 000||490 000||490 000|
|1322||Preparatory and parties meetings (shared with VC every three years, applies to the Twenty-Third and Twenty-Sixth Meetings of the Parties to the Montreal Protocol and the ninth and tenth meetings of the Conference of the Parties to the Vienna Convention in 2011 and 2014)||350 000||500 000||500 000|
|1323||Assessment panel meetings||75 000||75 000||75 000|
|1324||Bureau meeting||20 000||20 000||20 000|
|1325||Implementation Committee meetings||111 200||111 200||111 200|
|1326||MP informal consultation meetings||10 000||10 000||10 000|
|1399||Subtotal||1 229 352||1 385 575||1 391 660|
|1600||Travel on official business|
|1601||Staff travel on official business||210 000||210 000||210 000|
|1602||Conference Services staff travel on official business||15 000||15 000||15 000|
|1699||Subtotal||225 000||225 000||225 000|
|1999||Component total||2 591 416||2 811 083||2 830 444|
|2301||70 000||57 134||0|
|2399||Subtotal||70 000||57 134||0|
|2999||Component total||70 000||57 134||0|
|3300||Support for participation|
|3301||Assessment panel meetings 3||500 000||450 000||450 000|
|3302||Preparatory and parties meetings (Montreal Protocol bears the cost of the participation of MP and VC delegates from A-5 countries at the joint 23rd MOP and 9th COP in 2011)||350 000||350 000||350 000|
|3303||Open-ended Working Group meetings||300 000||300 000||300 000|
|3304||Bureau meeting||20 000||20 000||20 000|
|3305||Implementation Committee meetings||125 000||125 000||125 000|
|3306||Consultations in an informal meeting||10 000||10 000||10 000|
|3399||Subtotal||1 305 000||1 255 000||1 255 000|
|3999||Component total||1 305 000||1 255 000||1 255 000|
|40||Equipment and premises component|
|4100||Expendable equipment (items under $1 500)|
|4101||Miscellaneous expendables (shared with VC)||22 000||20 000||20 000|
|4199||Subtotal||22 000||20 000||20 000|
|4201||Personal computers and accessories||20 000||5 000||5 000|
|4202||Portable computers||5 000||5 000||5 000|
|4203||Other office equipment (server, fax, scanner, furniture etc.)||20 000||5 000||5 000|
|4204||Photocopiers||5 000||5 000||5 000|
|4205||Equipment and peripherals for paperless conferences||0||10 000||5 000|
|4299||Subtotal||50 000||30 000||25 000|
|4301||Rental of office premises (shared with VC)||48 000||49 440||50 882|
|4399||Subtotal||48 000||49 440||50 882|
|4999||Component total||120 000||99 440||95 882|
|5100||Operation and maintenance of equipment|
|5101||Maintenance of equipment and others (shared with VC)||25 000||20 000||20 000|
|5199||Subtotal||25 000||20 000||20 000|
|5201||Reporting||35 000||25 000||25 000|
|5202||Reporting (assessment panels)||10 000||10 000||10 000|
|5203||Reporting (Protocol awareness)||5 000||5 000||5 000|
|5299||Subtotal||50 000||40 000||40 000|
|5301||Communications||36 000||25 000||25 000|
|5302||Freight charges||35 000||30 000||25 000|
|5303||Training||12 000||12 000||12 000|
|5304||Others (International Ozone Day)||10 000||10 000||10 000|
|5399||Subtotal||93 000||77 000||72 000|
|5401||Hospitality||25 000||20 000||20 000|
|5499||Subtotal||25 000||20 000||20 000|
|5999||Component total||193,000||157 000||152 000|
|99||Total direct project cost||4 279 416||4 379 657||4 333 326|
|Programme support costs (13%)||556 324||569 355||563 332|
|GRAND TOTAL (inclusive of programme support costs)||4 835 740||4 949 012||4 896 659|
|Operating cash reserve exclusive of programme support costs5||0||0||0|
|Total budget||4 835 740||4 949 012||4 896 659|
|Drawdown6||558 807||672 079||619 726|
|Contribution from the parties||4 276 933||4 276 933||4 276 933|
1 By decision XXII/21, the parties requested the President of the Bureau of the Twenty-Second Meeting of the Parties to convey to the Secretary-General of the United Nations the Parties' request to find a way to extend the tenure of the current Executive Secretary of the Ozone Secretariat through 2015. At the thirty‑first meeting of the Open-ended Working Group, the President conveyed to the parties that he had received confirmation from the Chef-de-Cabinet of the Secretary‑General that the Executive Secretary's contract was being extended by two-years, until October 2013. There are no additional budget implications of this extension.
2 In accordance with decision XXII/2, and under the steering panel created by that decision, the Secretariat entered into a contract with ICF International for the preparation of an evaluation of the financial mechanism.
3 Budget line covers participation of all TEAP experts to enable the timely completion of the work requested by the Parties.
4 As paperless meetings have been successful since 2008, there has been both a decrease and shift in the resources needed for certain budget lines. The Secretariat introduced line 4205 as a new budget line to ensure transparency in reporting of related expenditures in this area.
5 The Secretariat is maintaining the operating cash reserve at 15 per cent of the annual budget in accordance with paragraph 5 of decision XXII/21. As the 15 per cent level has been reached, there is no need to allocate funds in this area from 2011 and beyond until such time as the parties decide to increase the level to meet the final expenditures under the Trust Fund.
6 Prior years' drawdown levels were set with a view to maintaining the level of contributions constant through 2011. A drawdown for 2012 and 2013 is designed to keep contributions stable.
Explanatory notes for the approved 2012 and 2013 budgets of the Trust Fund for the Montreal Protocol on Substances that Deplete the Ozone Layer
|Indicative Professional salary costs applicable to the relevant duty stations have been used for the budget proposals. Where information on actual staff costs is available, however, the figures have been adjusted accordingly. Unspent commitments normally revert to the Trust Fund for the Montreal Protocol.
The post of Administrative Officer continues to be paid by UNEP from the 13 per cent programme support costs.
|Consultants – 1201||Assistance in data reporting, updating of publications, translation of essential features of the Ozone Secretariat website and the maintenance of a fully interlinked digital system at the Secretariat will continue to be required. Funds under this line may be transferred to line 1100 to create or support short-term Professional posts if necessary.|
|Standard General Service salary costs applicable to the Nairobi duty station have been used for the 2012–2013 budget proposals.|
Administrative support/Conference services – 1321–1326
|The post of Bilingual Secretary is funded from the Vienna Convention Trust Fund.
Necessary funds may be transferred from the conference servicing budget lines (1321–1326) should such services be required, either through individual consultancies or corporate contracts.
The current conference servicing costs have been based on the following reasons and assumptions:
1321: The budget proposed is for one meeting of the Open-ended Working Group to be held each year in 2012 and 2013 in Nairobi or at another United Nations venue, in the six official United Nations languages;
1322: The Montreal Protocol budgets for 2011 and 2014 will be shared with the Vienna Convention budgets for the ninth and tenth meetings of the Conference of the Parties to the Vienna Convention;
The budgeted amount is based on the estimated cost of holding the Meeting of the Parties in Nairobi in 2012 and 2013, in the six official United Nations languages. Any additional costs arising from holding the meetings in a location other than Nairobi will be borne by the Governments hosting the meetings;
1323: The budget allocation in 2012 and 2013 will cover the costs of organizing annual meetings of the assessment panels and the Technology and Economic Assessment Panel’s technical options committees, together with communication and other sundry costs related to the work of Panel members from developing countries and countries with economies in transition;
|1324: One Bureau meeting is scheduled for each of the years 2012 and 2013, with provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau;
1325: At least two Implementation Committee meetings of three days’ duration are scheduled for each of the years 2012 and 2013, with interpretation and document translation as required, to be held back-to-back with the Open‑ended Working Group meetings and the meetings of the parties in those years;
1326: At least one informal consultation meeting per year, expected to take place in Nairobi, is envisaged for 2012 and 2013 to facilitate the work of assisting the parties and promoting ratification of and compliance with the Montreal Protocol and its amendments.
|Travel on official business – 1601–1602||Travel on official business for 2012 and 2013 is being maintained at the 2011 level.|
|Meetings/Participation component – 3300
|Participation of representatives of developing countries
The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Protocol meetings is budgeted at $5,000 per meeting per representative, taking into account no more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.
The budget provision requested in 2012 for travel of members and experts of the assessment panels and the technical options committees attending assessment panel meetings has been reduced from the 2011 levels. Additional funds will be requested as required for the next assessment process.
|In 2011 and 2014, the total participation costs based on some 80 participants attending the joint meetings of the Conference of the Parties to the Vienna Convention and the Meeting of the Parties to the Montreal Protocol, will be borne fully by the Trust Fund for the Montreal Protocol.
Participation costs are based on some 60 participants attending the Open‑ended Working Group meetings in both 2012 and 2013.
|3304||Participation costs are based on one Bureau meeting per year for four Bureau members from developing countries or countries with economies in transition at each meeting.|
|3305||The participation costs for the two Implementation Committee meetings per year are based on eight members from developing countries and countries with economies in transition at each meeting and one representative each from three or four countries invited by the Implementation Committee at each meeting. Provision has also been made for travel by the Implementation Committee President or Vice-President from a country operating under paragraph 1 of Article 5 to attend three Executive Committee meetings a year.|
|3306||Funds have been allocated to finance the participation of two participants from developing countries and countries with economies in transition in informal consultations in 2012 and 2013 on critical issues relating to the Montreal Protocol. It is expected that these consultations will be held in Nairobi.|
|Equipment and premises component
Expendable equipment – 4101
The cost of miscellaneous expendables is being increased minimally in 2012 and 2013 to take into account inflation. Resource use is being monitored constantly to maintain low expenditure levels.
|Non-expendable equipment – 4203||Additional funds for 2012 and 2013 have been allocated to provide for increased server capacity to cope with the demands of paperless meetings and to enable the Secretariat to replace equipment as required.|
|Premises (rent) – 4300||The allocation for rental of premises in 2012 and 2013 has been based on an increase in Nairobi rental rates imposed by the United Nations Controller.|
Operation and maintenance of equipment – 5101
The provision for operation and maintenance of equipment is being increased minimally in 2012 and 2013 to cover increased maintenance costs for constantly increasing server capacity and additional computing requirements for staff.
|Reporting costs (including editing, translation, duplication, publication and printing) – 5201–5203||General reporting costs for the Secretariat are provided for under these lines. Line 5202 is reserved for reporting of assessment panels. A small amount is allocated in line 5203 for any editing, translation, duplication, publication and printing related to Protocol awareness campaigns.|
Communications – 5301
|Careful monitoring of telecommunications resources and the use of electronic mail instead of facsimile communications enable the Secretariat to maintain a relatively low budget provision under this line.|
|Training – 5303||The provision for training will be maintained to meet evolving training needs and to cater for training schemes introduced by the United Nations as a result of its continuing human resources reform programme and guidelines for continuous training to encourage high performance delivery of staff.|
|Others (International Ozone Day) – 5304||The Ozone Secretariat will continue to provide assistance to specific countries during 2012 and 2013 to assist in their preparations for the celebration of the International Day for the Preservation of the Ozone Layer.|